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Overview
Would you like to work for an organisation that really wants to make Scotland better? Can you demonstrate strong planning and organisation skills, while prioritising workloads to meet deadlines?
National Records of Scotland (NRS) is Scotland’s record keeper. Our purpose is to collect, preserve and produce information about Scotland's people and history and make it available to inform current and future generations.
It is an exciting time to join our team. We have a diverse portfolio of strategic change programmes and projects and need an experienced Project Manager to shape, lead and deliver a range of projects (£500k-£5m+) across the organisation.
Reporting to the Senior Project Manager, our new Project Manager has demonstrable experience in major project delivery. You are responsible for the day-to-day management of a larger, more complex project or a couple of smaller scale initiatives. You will be a skilled and personable leader who engages and influences stakeholders at all levels and you will be well supported by the wider team.
Responsibilities
Project Management/Delivery :
• Project delivery: work with key stakeholders to agree the delivery approach preparing realistic project plans and ascertaining budget. Lead the delivery of each project and their outputs within agreed cost, timescales and resource budgets.
• Stakeholder management: direct the project delivery team ensuring high levels of team engagement. Involve internal and external customers, delivery partners, project teams and senior stakeholders effectively.
• Project documentation: ensure project plans and required documentation are actively managed in line with the NRS corporate governance arrangements.
Project Governance :
• Project controls: monitor resources, critical milestones, timescales and costs reporting tolerance breaches to Senior Management providing proposed resolutions as appropriate.
• Quality assurance: ensure projects satisfy quality assurance controls and gateways - both internal and external. Prepare and submit regular project progress reports, . current project status, budget and resource tracking to agreed governance forums.
• Risk management: Identify, assess and actively manage risks, opportunities and issues in line with corporate guidance to maximise the success of the project. Prepare contingency plans as required implementing a revised project schedule, scope or budget in a timely manner.
Leadership :
• Best practice: provide effective leadership using your expertise to support the continuing development of project management capabilities applying relevant project management principles, standards and methodologies.
• Coaching/mentoring: provide guidance to project team members and stakeholders adopting a knowledge transfer approach.
Competencies :
People Management
Communications and Engagement
Improving Peformance
Analysis and Use of Evidence
Essential Criteria & Qualifications
There are no specific qualifications required for this post.
Essential Criteria :
1. Proven experience delivering significant projects and strategic change programmes.
2. Strong track record of establishing, leading and directing cross-functional project delivery teams.
3. Demonstrable practical experience of using project management delivery tools and methods (such as waterfall, agile, etc).
4. Excellent written and verbal communication and engagement skills with diverse senior stakeholders.
Additional Information :
Provisional Dates :
Dates are TBC.
Sifting will take place within 1-2 weeks of the closing date with interviews following approximately 4 weeks after the closing date. Shortlisted candidates will be invited to take part in a presentation exercise as part of the interview process.
Scottish Government is preparing for the implementation of a new HR and Finance platform and, as a result, job offers will be subject to an October 2024 start date at the earliest.
Location :
This post is based in General Register House, Edinburgh and offers hybrid working in line with current Scottish Government and National Records of Scotland policies.
Minimum Time In Post :
You will be expected to remain in post for a minimum of three years unless successful at gaining promotion to a higher Band or Grade.
In the event that further posts are required, a reserve list of successful candidates will be kept for up to 12 months.
Further Information :
For further information on this vacancy please download and review the “Person Specification” which you will find below:
