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Finance Officer
4 months ago
Job summary
Are youa team player with a strong practical finance background, and hopefully withexperience in NHS/GP finances and familiarity with NHS income streams?
The post holder will be required to provide acomprehensive, efficient, timely and professional service, working closely withthe Practice Manager Partner.
You will also be a team player, positive with acan-do attitude. You will be able to articulate financial data to a variedaudience. You will be able to work on your own initiative, provide feedback andsolutions to issue.
Main duties of the job
The successful candidate will be responsible for managing andco-ordinating all aspects of practice finance, payroll, optimising efficiency andfinancial performance, and ensuring the practice achieves its long-termfinancial objectives.
You willliaise with the practice accountant, and produce management reports whenrequired.
About us
Rosebank Health is a forward thinking practice operating over four sites, serving a population of over 40000 patients in Gloucester. We are a well established training practice for GP trainees, nursing students and other health professionals. The Partners work in close collaboration with the clinical team, practice management and administrative support team to work towards a patient centered vision for the practice.
We are committed to providing an open, friendly and supportive environment where all staff are comfortable sharing ideas and can expect to be provided with the tools and support they need to enjoy work and succeed in their role.
Job description
Job responsibilities
Maintain Practice accounts using Quickbooks orother relevant software.
Maintain Practice ledgers and other recordsensuring monthly reconciliation of accounts as necessary.
Preparation and input of journals.
Prepare monthly/quarterly/annual financial andperformance reports and cashflow forecasts for the Practice Manager, includingforward projections.
Raise invoices and ensure income is recoveredby target dates.
Ensuring costing and prices for invoicing.
Manage purchase of surgery supplies and vaccinecontracts working in conjunction with practice departments.
Process invoices authorised for payment withinguidelines and payment terms.
Submission of quarterly VAT returns to HMRC andliaison with VAT consultants
Credit Card reconciliation and recording ofreceipts.
Management of practice card receipts softwareand users.
Day to day management of petty cash.
To prepare and deliver monthly banking.
Submission of reimbursement claims of rates andother invoices.
Submission of the monthly drugs reimbursementclaim and reconciliation of payment.
Submission of maternity/sickness/retainerstaffing claim forms.
Carry out yearend procedures including debtorand creditor schedules. Liaison with the practice accountants in preparation ofthe yearend accounts.
Ensure annual stock check of drugs and clinicalsupplies are carried out.
Submission of the monthly payroll timesheet tothe practice Payroll provider. Collation, checking and recording of overtime,TOIL and expenses. Keeping up to date records of staff payroll details.
National workforce reporting database kept upto date.
PCN ARRS Workforce claim submitted monthly.
Carry out the practice pensions administrationincluding the NHS Pension scheme and alternative pension scheme NEST. AssistingGPs with annual pension returns. Assisting starters and levers of the schemewith all the relevant forms they need.
PCSE main contact and administrator.
Be aware of and proactively recommend newbusiness opportunities to the Management Team.
Person Specification
Qualifications
Essential
Educated to A Level standard or equivalent. Association of Accounting Technician qualified (level 3/4) or a recognised financial/book keeping qualification
Experience
Essential
Strong financial background, ideally familiar with GP income Knowledge of finance processes and procedures Good working knowledge of Quickbooks Accounting System or other finance systems An excellent working knowledge of Excel and Word Knowledge of VAT rules
Desirable
Experience of working within Primary Care or the NHS. Knowledge/experience of clinical medical systems