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Experienced Administration and Operations lead

3 months ago

London, United Kingdom Executive Insight Full time

Experienced Administration and Operations lead - London (with occasional travel)

Job Summary:

Executive Insight, an award-winning specialised healthcare consulting firm with offices in Zurich, London and soon in NY, has an interesting opportunity for an experienced Administrative Professional in our London office.
Our ideal candidate identifies with our company values, enjoys building personal connections, has the right attitude to support our team of consultants, is self-motivated, and thrives when managing diverse responsibilities and priorities.

Our administrative team members are a fundamental part of our global organisation. Together with an IT specialist and a Sr HR recruiter you are part of the local operations team in London that supports our consulting team to deliver optimal client work and brings us together to celebrate.
This role will take the lead on the administrative activities in our growing London office, assist with some of the administrative activities in our Zurich office and provide significant support to our local London team.
This position offers a wide scope of responsibilities including office management, admin process management, event and travel co-ordination, financial tracking and supporting new joiners.

Essential duties & responsibilities:

  • Leading the development and maintenance of London based administrative processes (in coordination with Zurich)
  •  Manage travel and accommodation for team members (in coordination with Zurich)
  • Office management, incl. post & shipments, office equipment, office supplies and facility handling
  • Supporting our Client Facing Team members where needed (responsibilities here can develop based on skills)
    ->Central company calendaring
    ->Selective time management
    ->Support for meetings
  • Ensuring and maintaining a healthy workplace
  • Acting as a resource and connection point for all employees regardless of status (in-office, hybrid or remote employees)
  • Acting as an ambassador of social life at Executive Insight; coordinating and promoting team social events, activities, and celebrations (including participation)
  • Organising external company functions and events
  • Admin support for HR function
    ->Tracking benefits and insurance schemes
  • Organising induction programmes for new employees
  • Learning and using and expense management systems

Qualifications & requirements:

  • Sociable and enthusiastic with a can-do attitude
  • Exceptional organisational skills
  • An ability to create structure behind the scenes
  • A hands-on and proactive attitude
  • Creative problem-solving skills
  • Excellent communication skills both written and verbal
  • Attention to detail
  • Previous experience at a growing organization
  • Willingness to travel to Switzerland and company event locations
  • Full UK right to work without restriction

Benefits

  • Competitive Salary
  • Pension
  • Medical insurance and Dental
  • Several team events, dinners and activities in the UK, Zurich, and holiday locations
  • Cycle-to-work scheme
  • We close the office over Christmas