Secretary

3 weeks ago

Preston, United Kingdom Lancashire & South Cumbria NHS Foundation Trust Full time

Job summary

The post holder will provide a comprehensive secretarial, administration and information service across the Community and Wellbeing Network, coordinating their activities with other members of the Business Administration Team to ensure an efficient and confidential service is provided.

The post holder will provide a high standard of secretarial support specifically to the Central and West Locality, Greater Preston Admin Hub undertaking a wide range of secretarial duties including typing clinical letters. In additional the post holder will be expected to maintain and update in-house electronic systems and should possess an excellent knowledge of Word, Excel, PowerPoint and Publisher Microsoft packages.

The post holder will be based at the Minerva Health Centre with the Greater Preston Admin Hub but will be expected to travel between sites within the Central and West locality footprint and be required to work flexibly.

The post holder will be required to provide departmental cover as directed by their administrative line manager to ensure continuity of a quality service provision and, on occasions, act up on behalf of the Team Leader.

Main duties of the job

Post holders will have a range of duties including monitoring of electronic work logs and electronic diary management. However, audio typing of complex medical letters and documents will be the main element of the role therefore excellent typing speed, accuracy and previous experience of audio transcription are essential. An excellent knowledge of Microsoft Office applications including Word, Excel, PowerPoint and Outlook are required.

The post requires excellent organisational skills including medical audio-typing and some live typing. The post holder will utilise a range of technical skills including word-processing, email and computerised diary systems, and employ a range of electronic systems relating to clinical records.

About us

Lancashire & South Cumbria NHS Foundation Trust provides a range of services including secondary mental health care across this area. Specialist provision comprises inpatient child and adolescent mental health services, perinatal mental health and forensic services including low and medium secure care.

The Trust also provides a range of physical health and well-being services in the community alongside a range of partners in the Lancashire, Cumbria and Sefton area.

Lancashire & South Cumbria Foundation Trust encourages flexible working, we believe that a positive work/life balance benefits NHS employees through improved health and wellbeing. We would consider working patterns such as; term time, part time, compressed hours, flexi-time and career breaks. We encourage applicants to state clearly on their application forms this request and discuss these options at interview.

For more information please visit our website via Lancashire & South Cumbria NHS FT

Job description

Job responsibilities

Please see attached the job description and person specification for more information about this role.

Person Specification

Qualifications

Essential

Good level of general education including Mathematics and English at GCSE or equivalent. NVQ level 4 in Business administration or equivalent. Advanced word processing and audio skills.

Knowledge

Essential

Specialist knowledge of a range of secretarial procedures. Understanding of GDPR.

Experience

Essential

Working in an office environment. Working as part of a team. Secretary experience.

Skills

Essential

Ability to communicate effectively with colleagues within the multi-disciplinary team, other medical secretaries and service users. Ability to work on own initiative without direct supervision and manage and prioritise workload Ability to use Microsoft applications and other IT systems as required

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