Group Coordinator.

2 weeks ago

Bath, United Kingdom BuroHappold Full time
Group CoordinatorAre you an experienced Administrator looking for an exciting new challenge in Bath? Buro Happold is looking for an Administrator (internally called Group Coordinators) with previous experience in an administrative role.

Supporting the UK Health & Safety team, this role would suit an organised, resilient, adaptable, and detail-oriented person with previous experience in an administrative role. You would ideally have experience of supporting a team of people as well as working on a one-to-one basis and be adept at using various platforms for information production and storage.

Here at Buro Happold, expect the exceptional.

From the projects you will work on to the clients we work with. From career-defining opportunities to an inclusive and diverse practice where we all contribute to a more equitable world. From our reputation to our relationships. Wherever your Buro Happold career takes you, it’ll be anything but ordinary.

Your next role Join us and be surrounded by exceptional opportunities in an environment alive with innovation and possibility. Your new team has a willingness and curiosity to see possibility and potential in everything - from the most iconic projects to our everyday conversations. We are looking for a passionate professional who takes pride in their own work This is an extraordinary opportunity to join our fantastic Business Support team You'll be part of something bigger than us all where sustainability, equity, social and performance outcomes matter. All of Buro Happold is committed to doing the right thing, even when that's the hardest thing. This is a genuine opportunity to make impact - and leave a real legacy. Your key duties Group Coordination Arranging, attending, and taking minutes including follow up action points for internal group and client meetings for the team where applicable Update and maintain company intranet SharePoint pages for teams Creating team presentations for office communications and team meetings Creating and maintaining reports and schedules using various formats Updating Quality Policies and Procedures as required Creating Wellbeing comms for internal systems Managing data collection and monitoring deadlines for routine reports Managing and coordinating business travel arrangements for the team, using an online platform, and liaising with external Travel Management Company when required Raising Purchase Orders and goods receipts using in-house company system Typing, formatting, reviewing and modification of correspondence and documents prepared by the team – ensuring the Brand guidelines are followed Arranging discipline team away days / events Working alongside Welcome Coordinators to facilitate onboarding of new starters, including in-person support on first day and beyond Coordinate and arrange Career Path Objective meetings for the team – twice a year Manage allocation of IT hardware and software, ensuring IT requirements of the team are notified to IT support Liaising and working with central business services teams when required General ad-hoc admin duties Group Leader Assistance Submission of Group Leader expenses to Finance Learning & Development Training team members in the use of the company systems/ processes/ Buro Happold Templates Commitment to self-learning / development Systems Ensure adherence to the administration side of our QMS Ensure that common systems and templates are set up and that any problems are communicated to IT Support Your skills and experience Solid foundation of office experience Working to multiple deadlines Experience of supporting large teams and working across offices Experience of supporting a team of people as well as working on a one-to-one basis Excellent computer and IT skills including; Word, Excel, PowerPoint, SharePoint and Teams Experience of setting up and maintaining administrative procedures Experience of maintaining quality management systems Good communication skills Confident, proactive character, with the ability to take the lead in challenging situations and problem solve Must be adaptable and open to change High level of attention to detail Experience of working with all levels of seniority What we offer you

Bring your knowledge and expertise to one of the world's most respected consultancies.

Hybrid working arrangements Attractive salary  Discretionary bonus Holiday entitlement of days per annum (exclusive of bank holidays) and flexible holiday arrangements Generous company pension scheme, life assurance and income protection Flexible benefits including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans, and corporate discounts Enhanced parenthood leave policies pm finish on the last Friday of the month A strong commitment to continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you Entitlement to two memberships to professional bodies or subscriptions A commitment to your wellbeing through a comprehensive employee assistance programme and wellbeing activities An opportunity to support your local community and those in society that are most in need, wherever they are located in the world through our Share Our Skills (SOS) programme A supportive and inclusive environment that will welcome you through social and outreach activities from the Young Employees Forum to mentoring An international culture that wherever your career takes you at Buro Happold, you won't be far from exceptional. Apply now and be where exceptional is everywhere.

LI-MW LI-Hybrid

A place for everyone

Buro Happold values individual's flexible approaches to working patterns as an important part of the way you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.

Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive. 

We are working to change the lack of representation of marginalised groups in the built environment and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions.

Please let us know if there are any adjustments we could make to the application process to make it easier and more comfortable for you. Contact so we can work with you to support you throughout your application. 

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