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Accounts Payable Assistant

2 months ago

Towcester, United Kingdom Andretti Cadillac Full time

Location: Silverstone, UK

Reporting to: Finance Director

Department: Andretti Cadillac at Andretti Global

Background:
Led by racing legend Michael Andretti, the team fields multiple entries in INDYCAR, INDY NXT, IMSA and Formula E. The global racing enterprise boasts over 250 race wins, four INDYCAR Series championships, five INDY NXT titles, one Indy Pro 2000 and one USF2000 championship, and has captured victory five times at the famed Indianapolis 500-Mile Race. The team is now looking to expand into the pinnacle of motorsport through our Andretti Cadillac Team. 

Job description:
We have an opportunity for an Accounts Payable Assistant to join the Andretti Cadillac Team at the new Silverstone Facility.  In this role you will provide support to the Finance team in managing  supplier relationships at Silverstone in the UK. The Accounts Payable Assistant is a core role within the Finance team at Andretti Global in supporting our external supplier relationships and ensuring that financial interactions with suppliers are dealt with accurately and efficiently. The successful applicant will have a broad range of accounts payable experience from a number of years working within a Finance team. They must be outgoing and able to build good relationships with the team and suppliers and able to support the business in maintaining its financial obligations with suppliers. At Andretti Global, we aspire to be the absolute best in every aspect of our team. Team members are encouraged to challenge established thinking and share their ideas to create an environment where everyone can contribute to our shared success.

 

Principal Accountabilities:

  • Manage the accounts payable inbox to receive, review, and process invoices from suppliers. This involves verifying the accuracy of the invoices, matching them to purchase orders, and entering them into the accounting system for payment.
  • Maintain relationships with suppliers by handling queries, resolving payment discrepancies or billing issues, and ensuring that payments are made in a timely manner to avoid late fees or disruptions in services.
  • Assist with processing employee expense reports, including reimbursing employees for eligible business-related expense and reviewing company credit card reports.
  • Ensure compliance with company policies related to accounts payable processes, including tax regulations.
  • Prepare and process payments to suppliers based on approved invoices and payment terms
  • Collaborate with other departments, to facilitate the smooth processing of invoices, resolve issues, and support cross-functional initiatives.
  • Help identify opportunities to streamline accounts payable processes, improve efficiency, and enhance controls to mitigate risks and optimize the overall accounts payable function.
  • Provide guidance and training to other team members and other departments on Accounts Payable procedures, systems usage, and compliance requirements.
  • Assist in internal and external audits by providing documentation, explanations, and reconciliations related to accounts payable transactions.
  • Ensure business compliance with internal controls and processes developed to protect the company against fraud and act in line with the latest accounting standards and tax regulations.

Requirements

  • Relevant experience in a similar role, ideally within the motorsport industry.
  • Experience in high volume processing environment with good knowledge of end-to-end accounts payable function.
  • A solid working knowledge of accounting principles and procedures.
  • Ability to resolve and reconcile issues with limited supervision.
  • Experience using an ERP system, ideally IFS.
  • Self-motivated and ability to work on own initiative
  • Time management and organizational skills to manage workload.
  • Ability to work as part of a wider team.   
  • Ability to communicate effectively with key stakeholders/directors.
  • Demonstrate excellent interpersonal and leadership skills.  
  • Experience of leading a team in a fast-paced environment
  • Strong levels of IT skills including MS Office, Word, Excel and PowerPoint
  • An appreciation of the Formula One® Financial Regulations is desired but not essential.
  • Positively contribute to an open and inclusive culture

Please be aware that we will be reviewing applicants on a rolling basis and this job posting will close once a suitable candidate is identified. We encourage all interested individuals to submit their application as soon as possible.  As an equal opportunities employer, we are committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy or maternity, race or ethnicity, religion or belief, gender identity or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.