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Medical Workforce Staffing Coordinator

4 months ago

London, United Kingdom Great Ormond Street Hospital Full time
Job overview

The post holder will be responsible for providing high quality administrative and organisational support to a number of directorates, in relation to the management of the junior medical workforce and associated rotas. The post holder will be a member of the division’s local faculty groups and will complement the work of the Trust’s Medical Human Resources department.
The post holder will be a key point of contact and support for all junior doctors within their directorates, as well as supporting lead clinicians to meet their commitments in terms of training, educational supervision and workforce planning.

Main duties of the job

Key responsibilities will include:
• Acting as a local expert within the directorates in relation to all workforce matters concerning junior medical staff; keeping the service/general managers, educational supervisors and heads of clinical service abreast of emerging issues and taking remedial action to address issues impacting upon the operational services.
• Managing complex rotas, putting appropriate plans in place to ensure that medical staffing levels do not fall below the required minimum.
• Devising new junior doctor rotas to meet the changing needs of the service within the boundaries of EWTD rules, in collaboration with Medical HR.
• Effective planning and implementation of the local induction process for all new starters.
• Facilitating all recruitment planning/administration in relation to junior doctor posts, regularly horizon-scanning to minimise the impact of vacancies on the service and implementing innovative recruitment strategies to attract the best possible junior medical workforce to the divisions, in collaboration with the Medical HR team.
• Supporting service managers and lead clinicians with employee relations and workforce issues relating to junior doctor staff, in collaboration with Medical HR.

Working for our organisation

GOSH is committed to recruiting the best person for the job, based solely on their ability and individual merit as measured against the criteria for the role; through a process that is fair, open, consistent and free from bias and discrimination.

We are committed to being a diverse and inclusive employer and foster a culture where all staff are valued, respected and acknowledged. All applicants will receive consideration for employment without regard to race, colour, national origin, religion, sexual orientation, gender, gender identity, age, disability status or length of time spent unemployed.

We particularly welcome applications from BAME communities, people with disabilities and/or long-term health conditions and LGBT+ community members.

We have policies and procedures in place to ensure that all applicants and employees are treated fairly and consistently. We are proud to be accredited as a Disability Confident Employer, a member of Business Disability Forum and a Stonewall Diversity Champion.

We have active and Executive supported BAME, LGBT+ and Allies, Disability and Long-Term Health Conditions and Women’s staff networks. Staff networks are employee-led groups formed around interests, issues and a common bond or background. Staff network members create a positive and inclusive work environment at Great Ormond Street Hospital by actively contributing to the Trust’s mission, values and efforts specific to inclusion. All of our staff networks are open to any employee.

Detailed job description and main responsibilities

The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents please view the attachment/s below.

Person specificationGOSH Culture and ValuesEssential criteria
  • Our Always values
  • Experience of working as part of a diverse team.
  • Experience of contributing to an inclusive workplace culture.
Academic/Professional qualification/TrainingEssential criteria
  • Evidence of continuing professional development
  • Minimum two years administration experience
  • Previous NHS experience in an administrative or HR setting
  • Understanding of NHS Business and Administrative processes
  • Experience of maintaining effective working relationships at operational and senior management levels
Desirable criteria
  • Educated to degree level or equivalent working experience
  • Experience of recruitment and selection
  • Knowledge of Medical HR processes
  • Knowledge of European Working Time Directive, New Deal regulation
  • Previous experience of working with/supporting medical staff in a clinical setting
Skills/AbilitiesEssential criteria
  • Ability to use initiative, problem solve and work autonomously.
  • Ability to plan, organise and prioritise own workload
  • Excellent written communication and inter-personal, communication, negotiation and influencing skills; to liaise with a wide range of staff at all levels
  • Ability to develop and maintain effective working relationships at operational and senior management levels
  • Excellent IT skills and ability to use all Microsoft packages to a good standard
  • Ability to manage an unpredictable workload/conflicting priorities and work calmly to tight deadlines
  • Willingness to take on new responsibilities and learn new skills
  • Good analytical and reasoning skills
  • Ability to handle complex, sensitive or contentious information during discussion with individual or groups
Desirable criteria
  • Ability to administer complex rotas and use of specialised rota management systems