Pharmacy Administrator

4 months ago

Middlesbrough, United Kingdom South Tees Hospitals NHS Foundation Trust Full time

Job overview

hours

This post is for internal candidates to South Tees Trust. If you are not currently working within the trust your application will not be reviewed and automatically rejected at shortlisting stage. Please be aware of this when submitting your application.

Due to our expansion as a department, a new and exciting opportunity has arisen to recruit an enthusiastic and dynamic Pharmacy Administrator to join the expanding team of staff, pharmacists, technicians, ATOs and assistants delivering a comprehensive pharmaceutical service to the patients of South Tees Hospital NHS Foundation trust.

The post holder will participate in the comprehensive and effective administrative service to support the smooth and efficient running of the department.

In house training will be provided.

As an administrator you will be trained in the full range of our office procedures. You will be required to have a qualification of Business Administrator Level 3 apprenticeship standard or equivalent. You will enjoy using a computer, meeting with and helping others and have a desire to provide a high standard of customer service. You must be able to prioritise your own work to meet deadlines, have the ability to follow instructions and have excellent communication skills, both verbal and written. You will be confident, have a mature and flexible approach, be a good time keeper and have the ability to work unsupervised to ensure the effective coordination of duties. 

Main duties of the job

In return we will ensure that you receive all the training you need to be able to do this role fully and competently. You will receive between 27 and 33 days annual leave and be entitled to a range of discounts on services and products from a number of retailers and organisations in the local area.

You will be trained in the full range of our office procedures You will enjoy using a computer, meeting with and helping others and have a desire to provide a high standard of customer service. Maintain departmental databases such as Annual Leave, Sickness, Overtime and Lieu time and Mandatory and Professional Training Information. Responsible for management and maintenance of staff confidential & personal files. Participate in diary management, booking meetings and venues as per department & Senior Management requests, communicating with organisation and participants. Produce agendas and attend meetings to take minutes and identify key action points from the meetings. Participate in weekly pharmacy team briefings and keep up to date with all relevant communications within the department via email. Support the implementation of policy and strategy in own work area. Follow standard operating procedures, use initiative and seek advice where necessary

Working for our organisation

Leadership and Improvement Training

South Tees Hospitals NHS Foundation Trust offers leadership and improvement training to all new staff to the Trust; this training programme has been designed to support our leaders in developing their understanding of leadership and management skills. You will be expected to attend the New and Aspiring leaders programme, and the Foundation Quality Improvement Programme that the Trust delivers. After you complete this one and a half day of training you will be able to explore further leadership and improvement training opportunities, we offer further in-house courses and bitesize programmes and leadership apprenticeships at level 3,5 and 7.

Detailed job description and main responsibilities

Details of the full job description and person specification are available to view when you click to apply for the vacancy and click on the about this job link and the documents will be attached at the bottom of the screen.

This post will close at sufficient applicants.

Person specification

Qualifications

Essential criteria

Good standard of education including Maths and English A-C or equivalent Level 3 Business Administration

Desirable criteria

IT qualification or good IT skills

Knowledge

Essential criteria

Excellent communication skills to exchange routine information effectively to a wide variety of staff, patients and external agencies. Ability to deal with challenging conversations and situations. Be able to demonstrate good judgement when dealing with potentially difficult situations. Proven ability to prioritise own workload effectively and to concentrate, carrying out tasks accurately and in a timely manner.

Experience

Essential criteria

Experience of using electronic spread sheets, databases, PowerPoint and Excel

Disclosure and Barring Checks (DBS)
It is now the policy of South Tees Hospitals NHS Foundation Trust that all successful candidates who are new to the Trust who require DBS clearance for the post they have been offered, are required to pay the cost of their DBS. The method of payment for this is via salary deduction from your first month's pay.

Equality, Diversity and Inclusion
 South Tees Hospitals NHS Foundation Trust is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. We welcome applications from the Black and Minority Ethnic (BAME) Network; LGBT+ Network; Disability and Long-Term Health Conditions Network, Faith Network, Childless not by Choice Network and the Menopause Support Group.

As an inclusive employer, we are here to support you.

If you have any special requirements to help you with your application, email our team at 

The Trust encourages and supports all applicants to be fully vaccinated against both COVID19 and influenza.

Please be aware, there are occasions where some vacancies may close prior to the closing date advertised. This will only happen where sufficient applications are received AND will be made evident on the job advert.

Please note if you are successfully shortlisted, we will contact you via the email address that you have applied from so please ensure you check your emails regularly.

Existing employees of South Tees NHS Foundation Trust currently on the Redeployment Register, who meet the essential criteria for this post, will be shortlisted and interviewed prior to all other applicants.

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