Project Coordinator

4 weeks ago

Aberdeen, United Kingdom Apollo Full time
Description
  • Ensure that administrative and technical tasks associated with technical delivery of jobs to clients are completed in a consistent and timely manner, to maximise the efficient use of professional engineering resources 

Key Responsibilities
  • The post holder will report to the Project Delivery Manager for the execution of technical work, supported by the Human Resources Manager for all non-technical aspects of working at Apollo.
  • Understand the needs and expectations of clients and all interested parties.
  • Performing their day-to-day duties to the best of their ability and in compliance with Apollo’s HSEQ processes and procedures 
  • Other delegated responsibilities as instructed under the guidance and direction of your line manager.


Duties
  • Assist the engineering team in the execution of technical engineering work orders in a fast paced and dynamic multi-tasking environment.  Specific duties will include but not be limited to;
  • Assist the engineering team in compiling all client deliverables.
  • Ensure all project deliverables meet quality standards through document control, use of current deliverable templates and proofreading ahead of approval for delivery.
  • Assist in the development of project deliverable templates as required and instructed, in compliance with Apollo’s quality systems.
  • Check accuracy of submitted project timesheets and CTR codes ahead of line management approval, bringing anomalies to attention of line manager.
  • Assist any procurement requirements in compliance with Apollo’s quality systems.
  • Raise and issue as appropriate any purchase/work order relating to expediting of project delivery, e.g., for purchase of contractor and subcontractor services, purchase of engineering software or equipment etc…
  • Assist in production of client progress reports, including preparation of supporting project cost control documentation.
  • Liaise with business generation team and line manager to ensure a current and appropriate purchase/work order document is available to invoice against 
  • Collate project timesheets, expenses and all other supporting documentation required for invoicing milestones.
  • Timely preparation of invoices as per agreed milestones for subsequent checking and approval.
  • Support business development activity as appropriate under the direction of line management.
  • Work will normally be performed at Apollo's offices but there may be requirements to occasionally work in client offices and/or offshore installations under suitable guidance.
  • Any other reasonable duty as instructed by Apollo’s management team.


Apollo is a leading engineering and advisory consultancy working across hydrogen and carbon capture, offshore renewables, nuclear and oil and gas sectors. Established in 2010, we have offices in Aberdeen, Bristol, Edinburgh, Anglesey, Flintshire, and Nottingham.

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