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Admin Assistant

2 months ago

Loughborough, United Kingdom Aldwych Consulting Ltd Full time

Are you an administrator who is keen for a new challenge? Have you worked within the construction industry before? Are you comfortable speaking with external agencies such as governing and statutory bodies? This could be the role for you

One of my consultancy clients is looking for a Admin Coordinator / Technical Assistant to join their growing team to support their operations in their offices in Leicestershire. They are privately-owned, multi disciplinary consultancy that provides engineering and environmental services to their clients in the public and private sectors. They work across the country in sectors such as residential, commercial, healthcare, education and leisure.

Role Overview:
The Admin Coordinator / Technical Assistant will play a key role in supporting project coordination and administration, assisting various teams within the company, and contributing to the smooth operation of the business. This role is ideal for someone who is detail-oriented, highly organised, and looking to develop their career in a fast-paced consultancy environment.

Key Responsibilities:

  • Assist in driving continuous efficiency and quality improvements across the business.
  • Provide project administration support, including client communication, reporting, coordination of technical work, budgeting, and invoicing.
  • Prepare and submit designs for third-party approvals, and liaise with clients, authorities, and other agencies to ensure project deadlines and budgets are met.
  • Support the Finance Manager with sales and purchase ledger, credit control, and financial reporting.
  • Assist the Marketing Manager with marketing-related tasks.
  • Handle general company administration, including receptionist duties and office coordination.
  • Provide internal administrative support for client, supplier, and project management tasks.
  • Prepare correspondence, reports, and other documents, and coordinate submissions to statutory authorities.
  • Maintain progress records and provide regular updates to colleagues and clients.
  • Assist with diary and calendar organisation, purchasing of office supplies, and ensuring the office is well-maintained.

Key Skills and Attributes:

  • Proven experience in corresponding professionally with external organisations.
  • Demonstrable experience as a coordinator or administrator.
  • Strong written and verbal communication skills, with a particular focus on report writing and client liaison.
  • Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
  • Ability to work independently as well as part of a team, collaborating across various disciplines and offices.
  • Self-motivated with the ambition to contribute to the growth and development of the team.
  • Experience mentoring or supervising junior staff is a plus.
  • A full, clean driving licence and access to a private vehicle with insurance for business use would be desirable.

Benefits:

  • Competitive salary.
  • Flexible working arrangements to support work-life balance.
  • 25 days of annual leave, plus an additional day off for your birthday.
  • Company pension scheme.
  • Private medical insurance.
  • Life assurance.
  • Employee Assistance Program (EAP).
  • Paid annual membership fee for a professional institution.

If you believe that you are/ could be suitable for this role, apply now.

Should this not be the opportunity that you are after but you are looking for a move, please get in touch to discuss other roles.

Aldwych Consulting values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.