Current jobs related to Executive Office Support - Inverness - NatureScot

  • Border Force

    3 months ago

    Inverness, United Kingdom Home Office Full time

    **Details**: **Reference number**: - 303727**Salary**: - £25,750 - £27,650- National: Inverness £25,750 - £27,650. AHA is applicable on this role (see Further Information, below, for more details).**Job grade**: - Executive Officer**Contract type**: - Permanent**Business area**: - HO - Border Force**Type of role**: - Operational Delivery**Working...

  • Office Support Specialist

    1 month ago

    Inverness, Highland, United Kingdom C&P Recruitment Full time

    C&P Recruitment is representing a vibrant and expanding organisation seeking a dedicated and meticulous Office Support Specialist to enhance their team.This role is essential for maintaining the seamless and effective functioning of the office environment.As an Office Support Specialist, you will undertake a range of administrative and clerical...

  • IT Support Officer

    1 week ago

    Inverness, United Kingdom Barchester Healthcare Full time

    ABOUT THE ROLEBarchester Healthcare is one of the UK's foremost care providers. With over 25 years' experience and more than 200 care homes and six independent hospitals, we're passionate about providing care and support for elderly and vulnerable people. The IT Help Desk team is fundamental in supporting colleagues across our multi-site business. We're...

  • IT Support Officer

    1 week ago

    Inverness, United Kingdom Barchester Full time

    ABOUT THE ROLEBarchester Healthcare is one of the UK's foremost care providers. With over 25 years' experience and more than 200 care homes and six independent hospitals, we're passionate about providing care and support for elderly and vulnerable people. The IT Help Desk team is fundamental in supporting colleagues across our multi-site business. We're...

  • IT Support Officer

    2 weeks ago

    Inverness, United Kingdom Barchester Healthcare Full time

    ABOUT THE ROLEBarchester Healthcare is one of the UK's foremost care providers. With over 25 years' experience and more than 200 care homes and six independent hospitals, we're passionate about providing care and support for elderly and vulnerable people. The IT Help Desk team is fundamental in supporting colleagues across our multi-site business. We're...

  • IT Support Officer

    2 weeks ago

    Inverness, Highlands, United Kingdom Barchester Healthcare Full time

    ABOUT THE ROLEBarchester Healthcare is one of the UK's foremost care providers. With over 25 years' experience and more than 200 care homes and six independent hospitals, we're passionate about providing care and support for elderly and vulnerable people. The IT Help Desk team is fundamental in supporting colleagues across our multi-site...

  • Welfare Support Officer

    4 months ago

    Inverness, United Kingdom Mears Full time

    About the Role : We are working with our client to bring to the UK a number of families under the Afghan Resettlement and Assistance Policy. They will initially be housed in various accommodation bases, known as the transit estate, before being moved to a settled home in the community. Mears will be securing community homes over the next 6 months and...

  • Client Support Specialist

    1 month ago

    Inverness, Highland, United Kingdom Post Office Full time

    Contract Type: 9 month Fixed Term Contract Hours: 19 hours per week Please note, if successful in this role, your contractual job title will be Customer Services Consultant. Role Overview As a Customer Services Consultant, you will play a crucial role in our mission to provide exceptional service to our customers. Your primary responsibility will be to...

  • Director of Regulatory Policy Projects

    1 week ago

    Inverness, Highland, United Kingdom Novo Executive Search Full time

    Job DescriptionCompany OverviewNovo Executive Search is proud to partner with a leading environmental and town planning consultancy in Scotland, a prominent player in the renewables sector with a thriving and growing ecology team.Job SummaryWe are seeking a highly experienced and skilled Technical Director to join our client's Inverness office, working...

  • Director of Regulatory Policy Projects

    1 week ago

    Inverness, Highland, United Kingdom Novo Executive Search Full time

    Job DescriptionCompany OverviewNovo Executive Search is proud to partner with a leading environmental and town planning consultancy in Scotland, a prominent player in the renewables sector with a thriving and growing ecology team.Job SummaryWe are seeking a highly experienced and skilled Technical Director to join our client's Inverness office, working...

  • Ecology Team Lead

    2 weeks ago

    Inverness, Highland, United Kingdom Novo Executive Search Full time

    Company OverviewNovo Executive Search is proud to partner with a leading environmental consultancy in Scotland, a prominent player in the renewables sector with a thriving and growing ecology team.The RoleWe are seeking a highly experienced and skilled Technical Director to join our client's Inverness office. As a member of the Senior Leadership Team, you...

  • Marketing Executive

    4 months ago

    Inverness, United Kingdom Orion Full time

    Job description **Marketing Executive** We a fantastic new opportunity for a dynamic and enthusiastic individual to join our established Marketing & Communications team. Based in our Inverness Head Office, the Marketing Executive will play an important role in delivering a range of marketing and communications activities, supporting the continued growth,...

  • Environmental Director

    1 week ago

    Inverness, Highland, United Kingdom Novo Executive Search Full time

    Job OpportunityCompany OverviewNovo Executive Search is proud to partner with a leading environmental consultancy in Scotland, a prominent player in the renewables sector with a thriving and growing ecology team.The RoleWe are seeking a highly experienced Technical Director to join our client's Inverness office, working alongside a Regional Director to drive...

  • Environmental Director

    1 week ago

    Inverness, Highland, United Kingdom Novo Executive Search Full time

    Job OpportunityCompany OverviewNovo Executive Search is proud to partner with a leading environmental consultancy in Scotland, a prominent player in the renewables sector with a thriving and growing ecology team.The RoleWe are seeking a highly experienced Technical Director to join our client's Inverness office, working alongside a Regional Director to drive...

  • Environmental Planning Director

    7 days ago

    Inverness, Highland, United Kingdom Novo Executive Search Full time

    Job DescriptionCompany OverviewNovo Executive Search is proud to partner with a leading environmental and town planning consultancy in Scotland, a prominent player in the renewables sector with a thriving and growing ecology team.Job SummaryWe are seeking a highly skilled and experienced Technical Director to join our client's Inverness office, working...

  • Environmental Planning Director

    1 week ago

    Inverness, Highland, United Kingdom Novo Executive Search Full time

    Job DescriptionCompany OverviewNovo Executive Search is proud to partner with a leading environmental and town planning consultancy in Scotland, a prominent player in the renewables sector with a thriving and growing ecology team.Job SummaryWe are seeking a highly skilled and experienced Technical Director to join our client's Inverness office, working...

  • Environmental Consultancy Manager

    2 weeks ago

    Inverness, Highland, United Kingdom Novo Executive Search Full time

    Job DescriptionJob Title: Technical Director - EcologyCompany: Novo Executive SearchJob Type: Full-timeIndustry: Environmental ConsultancyLocation: Remote (Scotland)About the Company:Our client is a leading environmental consultancy in Scotland, providing a range of services to private and public sector clients. The company has a strong presence in the...

  • Administrative Support Officer

    1 day ago

    Inverness, Highland, United Kingdom NHS Highland Full time

    NHS Highland is seeking an enthusiastic and self-motivated individual to provide comprehensive administration support for the Renal booking office at Raigmore Hospital.Key Responsibilities:* Provide administrative support for the Renal booking office* Utilize excellent communication, organisational and problem solving skills* Work collaboratively as part of...

  • Administrative Support Officer

    1 day ago

    Inverness, Highland, United Kingdom NHS Highland Full time

    NHS Highland is seeking an enthusiastic and self-motivated individual to provide comprehensive administration support for the Renal booking office at Raigmore Hospital.Key Responsibilities:* Provide administrative support for the Renal booking office* Utilize excellent communication, organisational and problem solving skills* Work collaboratively as part of...

  • Administrative Support Officer

    2 weeks ago

    Inverness, Highland, United Kingdom Highland Council Full time

    Job SummaryJob Title: Clerical Assistant 2Job Purpose: To provide administrative support to the Head Teacher and contribute to the smooth operation of the school office.Key Responsibilities:Assist with office duties, including correspondence, filing, and data entry.Provide support to the Head Teacher in relation to administrative tasks.Contribute to the...

Executive Office Support

4 months ago

Inverness, United Kingdom NatureScot Full time
Job Purpose Summary

The role of NatureScot’s Executive Office is to provide operational support to the Board, Chair, Chief Executive and Senior Leadership Team in the development and delivery of the organisation’s corporate plan, effective external stakeholder engagement, correct governance and liaison with Scottish Government.

The Executive Support will provide administrative support relating to the Board, Committees and Senior Leadership Team, in a fast paced and dynamic working environment. This will be achieved through working on a broad range of routine activities within well established procedures and under regular supervision or following clear guidance.

Roles at this grade will typically work as part of a team to provide administrative or procedural support through working on a broad range of routine activities within well established procedures and under regular supervision or clear guidance. The range of tasks can be varied and will therefore require some understanding of office routines. As a consequence, some planning and organising of own workload is required to ensure that workflow is maintained. The nature of planning and organising in roles at this grade is essentially around timing and sequencing of assigned tasks, i.e. working out the most effective way in which to carry out particular tasks or make sure the deadline is met.

General Areas of Responsibilities

Receive and respond to enquiries from / to customers to provide a timely, courteous, and effective service to others. Prepare documentation / information following standard formal / templates or running and reading reports. Make routine arrangements and bookings, such as meetings and hospitality, in accordance with clear instructions, involving the preparation and organisation of straightforward information, along with note / action taking as and when required.  Responsible for the day-to-day operation of systems and equipment necessary for the successful completion of all assigned tasks.  Some planning and organisation of workload is required to ensure delegated tasks is maintained; however, the nature of planning is essentially about timing and sequencing of the assigned tasks, along with flexibility.  Use discretion to identify and resolve issues, referring to the line manager for assistance, as necessary.

Generic Role Requirements

Demonstrate the competencies required to undertake the main areas of responsibilities associated with this role gained through working in a similar role OR a qualification equivalent to standard grades in English and Mathematics and some experience of working in a similar role. Demonstrate accuracy with both numeracy and literacy skills. Written and verbal communication skills. Working knowledge of relevant systems, equipment, processes, and procedures including standard software packages, with limited use of non-standard software. Effective planning, organising, and prioritising and familiarity with own priorities and those of colleagues. Understanding of policies and procedures relevant to this role.  Understanding of health and safety policies and procedures relevant to this role, and the quality outputs and standards required.  Demonstrate customer service / interpersonal / team working skills.  Any other reasonable task assigned.

Specific Role Requirements

Support to the Governance Support Manager by providing the coordination and administration of meetings, including for Board, Committees and Senior Leadership Team, and other business. Including formal minutes and action point recording. Managing information and data through the electronic records management system, including preparing electronic meeting packs. Prepare and / or editing documentation following standard format and/or templates. Make routine arrangements and bookings, such as meetings and travel arrangements (including holding and use of a Government Procurement Card), in accordance with clear instructions.  Receive and respond to enquiries from / to customers to provide a timely, courteous and effective service to others, including from a group mailbox.  Support the Head of External Affairs in day-to-day logistical requirements and diary/email management. Coordinate responses to external enquiries using the Casework Management System, tracking each stage of the case and ensuring that responses are sent within deadlines. Manage applications for Foreign Travel in accordance with written process. Monitor departmental budget and report monthly to the budget holder, making adjustments as necessary. Undertaking the role of Records Liaison Officer for the Executive Office, ensuring that appropriate housekeeping and organisation of electronic records are in line with organisational requirements. Undertake the role of Health, Safety and Wellbeing Coordinator for the Executive Office, ensuring that quarterly team conversations take place and that they are recorded appropriately. Use discretion to identify and resolve issues, referring to the line manager for assistance, as necessary. Responsible for the day-to-day operation of systems and equipment necessary for the successful completion of all assigned tasks. Provide cover for colleagues when required and remain flexible and adaptable to changing tasks and priorities. Undertake any other duties commensurate with the grade as required.

Person Specification (Please refer to these in your Supporting Statement)

Essential Skills

Ability to plan, organise and prioritise workloads, being familiar with own priorities and having an awareness of those of colleagues. Ability to work flexibly as part of a team and to use own initiative when appropriate. Ability to work accurately (both numeracy and literacy skills) and to deadlines. Good communication skills – both written and verbal. Experience of using electronic records and document management systems, email, Word, Excel, and MS Teams. Experience of taking formal minutes and action points for meetings. An understanding of procurement processes and experience of dealing with financial transactions. A keen interest in Scotland’s natural environment.