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Purchasing Assistant

3 months ago

Cambridge, United Kingdom University of Cambridge Full time

The Department of Physics is undergoing a period of exciting change as we prepare for the move to our new Ray Dolby Centre. The new facility is designed to match the most exacting standards of current research, serving the educational needs of future generations of undergraduate and graduate students much more effectively than is possible on our existing site.

We are seeking four purchasing assistants to join the department's Finance Team as part of a refreshed 'core' structure for purchasing in the department. You will undertake a range of purchasing and procurement duties within the Department's Finance Office following University policy and procedures and best practice.Reporting to a Purchasing Administrator in the team, the role-holder will ensure that all purchasing adheres to best practice and guidelines issued by the University Procurement Service, in particular obtaining best value for the University whilst maintaining awareness of sustainability goals.

The successful candidate will be able to communicate and work effectively with multiple stakeholder groups to deliver efficient ways to source goods and services for the wide range of activities undertaken by the department. You will be confident and experienced in providing accurate and timely response to customer requests.You will be educated to at least 'A' level standard or with equivalent level of practical experience. The role involves day-to-day contact with academic, technical and administrative staff and students and requires the ability to communicate effectively with a wide range of people.

You will provide direct purchasing support to the Department, including:

Work as part of a team of buyers to process purchasing transactions on CUFS, the University's finance system;

Handle incoming queries on purchasing and related matters;

Preparing activity and spend reports using tools including CUFS and COGNOS, and identify opportunities to improve workflow;

Provide guidance and assistance to stakeholders sourcing goods and services in line with best practice and University regulations, maintain documentation covering local procedures.

You will:

Have experience of working in a busy purchasing or finance function within a large organisation;

Be confident and experienced in working on projects with multiple stakeholder groups;

Be highly numerate and have good oral and written communication skills;

Be skilled in dealing with financial or procurement controls and able to prioritise your own workload.

We welcome applications from individuals who wish to be considered for part-time working or other flexible working arrangements.

Informal enquiries are welcomed and should be direct to Niall Taylor at .

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.