Sales and Purchasing Administrator

5 months ago

Cambridge, United Kingdom VHS Cleaning Services LTD Full time

**About The Role - **Due to our continued business growth, we have an exciting opportunity to welcome a Sales and Purchasing Administrator to our team.

This is a Full-time position working from 0900 - 1700 5 days per week, with 30 minutes lunch break. Applicants must be able to provide details of right to work within the UK, if required.

**Purchasing Administrator - Key Responsibilities**
- Updating and maintaining customer price lists
- Implementing and maintaining customer purchasing portals
- Process customers delivery notes, plan route and manage delivery days
- Inform customers of any stock delays or shortfalls
- Maintaining relationships with suppliers.
- Raising and placing purchase orders with suppliers.
- Overseeing the administration of the stock management systems from inputting new products and prices, through to processing delivery notes ensuring the database is maintained accurately.
- Accurately maintaining stock levels and organising stock takes
- Maintaining internal systems with supplier delivery dates and trying to improve delivery dates where possible.
- Accurately process supplier invoices, matching them to purchase orders and delivery notes.
- Ensure all invoices are coded correctly and inputted into the finance system in a timely manner.
- Reconcile supplier statements and resolve any discrepancies or outstanding issues.
- Prepare supplier payment schedules for review.
- Maintain accurate and up-to-date records of all financial transactions.
- Collaborate with internal teams to facilitate effective procurement processes.
- Assist with month-end and year-end closing procedures.
- Generate reports and provide analytics as required.
- Contribute to process improvements and the implementation of best practices within the finance department.
- Answer queries relating to purchases and outstanding orders
- Supporting with processing and administration around the office

**Sales Administrator - Key Responsibilities**
- Preparing sales quotations
- Processing Sales invoices
- Handling customer enquires
- Process and record complaints ensuring positive outcome
- Data administration
- Provide a customer contact point & business support for assigned contract accounts
- Producing & updating sale & service reports
- Manage & report on the new & cancelled account process
- Manage & publish performance & sales data
- Assisting Contract Managers by developing both existing and new customer accounts.
- Supporting with processing and administration around the office
- At least 2 years experience in sales and purchasing
- Punctuality and excellent time management skills
- High attention to detail
- Exceptional communication and interpersonal skills
- Strong customer service skills
- A confident telephone manner and the ability to work well within a team and on their own
- Proficiency in the Microsoft Office suite
- Experience of Xero, Unleashed Inventory Management, Dext

**In return we offer**
- 25-30K Full Time - dependent on experience
- 28 days annual leave (including bank holidays)
- Xero app access that allows you to update and track employee life cycle
- Company benefits including Gym and Swim membership, on-site parking, Company Events, Access to our employee platform inclusive of discounts
- Casual Dress
- Relaxed friendly working environment

**About Us **Our company is one of the leading and fastest growing soft facilities management service providers, using environmentally friendly products offering a full range of professional cleaning services throughout our county.

We are transforming the cleaning services sector, combining eco-friendly technology and innovation with an ambition to ensure that every colleague has the opportunity to progress through training, development, and access to education.

Pay: £25,000.00-£30,000.00 per year

**Benefits**:

- Company events
- Company pension
- Cycle to work scheme
- Employee discount
- Free parking
- On-site parking

Schedule:

- Monday to Friday
- No weekends

Ability to commute/relocate:

- Cambridge, CB25 0BT: reliably commute or plan to relocate before starting work (required)

**Education**:

- A-Level or equivalent (preferred)

**Experience**:

- Purchasing: 2 years (required)
- Sales: 2 years (required)

**Language**:

- English (required)

Work Location: In person

Reference ID: Sales and Purchasing Administrator

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