Administrative Officer

2 weeks ago

Cardiff, United Kingdom Health Education and Improvement Wales Full time

Job summary

An exciting opportunity has arisen for an Administrative Officer to join HEIW's Specialty Training Team within the Medicine Directorate which is a busy and friendly team that will suit an organised person with a great eye for detail and plenty of team spirit.

Ideally, the postholder will have previous experience of working in an administrative/office role, complemented with high-quality administrative and IT skills and the ability to communicate effectively with others. Also important are enthusiasm, flexibility, and a willingness to work together as part of a high-performing team. Training and development will be provided to enable you to reach your full potential.

The Specialty Training team is responsible for supporting with the planning, delivery, and management of a wide variety of training programmes across the 10 Specialty Schools in Wales, providing advice and guidance to doctors in training, training leads and other key stakeholders.

This post is maternity cover and is offered on a fixed term contract or secondment basis until 22nd January 2025.

If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.

Main duties of the job

Main duties of the role would include providing a range of administrative support across the department which could include planning, organising, and supporting National Recruitment, Annual Appraisal Panels, and trainee study days.

The post holder would be responsible for the planning, allocation and prioritisation of team tasks and activities, to ensure that local and national deadlines are met and for ensuring that all trainee information is accurately recorded and maintained on the training database regularly reviewing, analysing, and interpreting complex data reports.

In addition, you may assist the School Manager with raising purchase orders, receipting of invoices for goods and services, chasing invoices and maintaining accurate financial records/systems.

The post holder may sometimes be asked to support with other administrative duties across the wider department therefore the successful candidate will be expected to adopt a flexible approach when the needs of the service require.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

About us

Health Education and Improvement Wales (HEIW) is the strategic workforce body for NHS Wales with statutory functions that include education and training, workforce planning, workforce development and transformation, leadership and succession planning, and careers. Our purpose is to develop a workforce that delivers excellent care to patients/service users and excellent population health. We are a Special Health Authority working closely with our partners; Social Care Wales, education providers, professional and regulatory bodies and Welsh Government.

HEIW's is committed to developing an internal culture of choice. Our Values reflect our thoughts, feelings and beliefs in how we will, and will not, behave and treat others:

- Respect for All in every contact we have with others,

- Ideas that Improve: Harnessing creativity and continuously innovating, evaluating and improving,

- Together as a Team: Working with colleagues across NHS Wales and with partner organisations.

HEIW received the HPMA Award for Employee Engagement in 2019.

What you can expect:

- a corporate induction and 90 day Welcome itinerary,

- compassionate leadership,

- a meaningful values based performance appraisal process,

- the opportunity to impact upon health and social care services and the lives and wellbeing of the people of Wales.

Many of our colleagues and stakeholders have commented on the buzz and atmosphere we create by working together as "One HEIW Team". Do you want to join that team?

Job description

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Person Specification

Qualifications & Knowledge

Essential

NVQ level 4 Diploma in Business Administration or equivalent experience Commitment to Professional Development

Desirable

Degree or an equivalent qualification

Knowledge and Experience

Essential

Experience of working in an administrative role Demonstrable experience of establishing administrative systems and procedures making improvements where necessary Experience of entering and maintaining accurate data systems and analysing complex data Experience of working to strict deadlines Familiar and competent with Microsoft IT packages, especially Word, Excel, and PowerPoint

Desirable

Experience of supervising staff Experience of minute taking

Skills

Essential

Strong organisational skills Excellent written and verbal communications skills Ability to work as part of a team and independently Excellent problem-solving skills

Desirable

Welsh Speaker (Level 1) or willingness to work toward

Other

Essential

Self-motivated Open to professional development Flexible approach to work Tenacious, driven, and enthusiastic to achieve goals and see things through Responsive to change and continuous improvement Willingness to work together as part of a high performing team Respectful and inclusive approach to all

  • Administrative Officer

    4 weeks ago

    Cardiff, United Kingdom Cardiff Council Full time

    **About The Service** A great opportunity has arisen to join the team at Cardiff Castle as an administration officer. Visited by thousands of people each year, Cardiff Castle is one of Wales’ leading heritage attraction and a site of international significance. **About the job** As the administration officer you will contribute to the provision of an...

  • Office Administrator

    5 days ago

    Cardiff, United Kingdom YTIC Full time

    _At YTIC, we pride ourselves on providing exceptional products / services to our clients. We believe in fostering a positive work environment and maintaining strong relationships with both our employees and customers. We are currently seeking a dedicated and organized Office Administrator to join our team and help us continue to exceed...

  • Office Administrator

    4 days ago

    Cardiff, United Kingdom Yolk Recruitment Ltd Full time

    Yolk Recruitment has teamed up with a leading manufacturing company who are requiring an Office Administrator for initially 3 months. You will be an all rounder with fresh ideas who is prepared to leave their mark on the culture within the company. **What you will be doing: - ** Coordinate office activities and operations to secure efficiency and...

  • Office Administrator

    6 days ago

    Cardiff, United Kingdom Page Personnel Finance Full time

    Page Group are excited to be partnered with a professional services (Accountancy) organisation based in North Cardiff to recruit an Office Administrator. This is a full time, permanent position with free on site parking. **Client Details** Due to continued growth, this Office Administrator is a brand new position within the Business Support team. The...

  • Administrative Officer

    2 weeks ago

    Cardiff, United Kingdom University of Wales Trinity Saint David Full time

    **Administrative Officer** **Job Ref** **51282** **Location** **Cardiff** **Salary** **£25,138 - £28,759 per annum** Administrative Officer Cardiff base, and should be able and prepared to work at home, and at other locations as necessary £25,138 - £28,759 per annum - ABOUT US - The University of Wales Trinity Saint David (UWTSD) is proud of our...

  • Office Administrator

    1 week ago

    Cardiff, United Kingdom Your Training in Cardiff (YTIC) Full time

    _At YTIC, we pride ourselves on providing exceptional products/services to our clients. We believe in fostering a positive work environment and maintaining strong relationships with both our employees and customers. We are currently seeking a dedicated and organized Office Administrator to join our team and help us continue to exceed...

  • Office Administrator

    6 days ago

    Cardiff, United Kingdom Yolk Recruitment Ltd Full time

    Location: Cardiff - Sector: Office Support & HR - Job type: Temporary - Salary: £10.50 - £12.50 per hour - Contact: Richard Coombs - Job ref: BBBH31239_1673277492 - Published: about 4 hours ago - Expiry date: 08 February 2023 Yolk Recruitment has teamed up with a leading manufacturing company who are requiring an Office Administrator for initially 3...

  • Office Administrator

    1 week ago

    Cardiff, United Kingdom Page Personnel Full time

    Office Administrator - Full Time, Permanent - Hybrid Working - Cardiff City Centre **About Our Client**: Page Group are excited to be partnered with a commercial law firm based in Cardiff to recruit a Office Administrator on a full time, permanent basis. The firm has experienced exponential growth over the last 3 years, head count has increased from 128 to...

  • Office Administrator

    1 week ago

    Cardiff, United Kingdom Page Personnel - UK Full time

    Office Administrator - Full Time, Permanent - Hybrid Working - Cardiff City Centre **About Our Client**: Page Group are excited to be partnered with a commercial law firm based in Cardiff to recruit a Office Administrator on a full time, permanent basis. The firm has experienced exponential growth over the last 3 years, head count has increased from 128 to...

  • Administration Officer

    6 days ago

    Cardiff, United Kingdom Ministry of Justice Full time

    **Administration Officer - 68433** **£21,775** **Cardiff**: **Background** Good administrative staff with excellent customer service skills are vital to the effective operation of the Courts, Tribunals and other offices within His Majesty’s Courts and Tribunals Service (HMCTS). Most of the staff within HMCTS are employed in administrative roles. HMCTS...

  • Administrative Officer

    3 days ago

    Cardiff, United Kingdom Ministry of Justice Full time

    **Administrative Officer - 70939** **£21,775** **Cardiff**: **Background**: Good administrative staff with excellent customer service skills are vital to the effective operation of the Courts, Tribunals and other offices within His Majesty’s Courts and Tribunals Service (HMCTS). Most of the staff within HMCTS are employed in administrative roles. HMCTS...

  • Administrative Officer

    2 days ago

    Cardiff, United Kingdom Cardiff University Full time

    **Advert** **Administrative Officer** **Division of Cancer & Genetics** **School of Medicine** **College of Biomedical & Life Sciences** A position is available for an Administrative Officer to provide comprehensive, professional administrative support to the Cardiff Experimental Cancer Medicine Centre (ECMC) within the Division of Cancer and Genetics....

  • Administrative Officer

    6 days ago

    Cardiff, United Kingdom Ministry of Justice Full time

    Salary 1 - £22,940 Number of jobs available 1 - 2 Detail of reserve list 1 - 12 Months Region 1 - Wales City/Town 1 - Cardiff Building/Site 1 - CARDIFF CROWN CARDIFF, CF1 3PG Grade 1 - AO Organisation Grade for MoJ 1 - AO Post Type 1 - Fixed Term Duration of appointment 1 - Up to 12 Months Working Pattern 1 - Full Time, Part Time, Part Time/Job...

  • Administrative Officer

    3 days ago

    Cardiff, United Kingdom HM Courts and Tribunals Service Full time

    **Details**: **Reference number**: - 268796**Salary**: - £21,775**Job grade**: - Administrative Officer- AO**Contract type**: - Fixed Term**Length of employment**: - For a period of up to 12 months**Type of role**: - Operational Delivery**Working pattern**: - Flexible working, Full-time, Part-time**Number of jobs available**: -...

  • Office Administrator

    3 days ago

    Cardiff, United Kingdom Marie Curie Full time

    We're seeking an Office Administrator to join the Marie Curie team at our Cardiff hospice! **Title**:Office Administrator **Salary**:Marie Curie Pay Scale, aligned with AFC band 2 £22,720 per annum **Hours**:Full-time 37.5 hours per week **Contract**:Permanent **Based**:Marie Curie Cardiff hospice **Closing date**:2nd May 2024 **Interview...

  • Office Administrator

    2 weeks ago

    Cardiff, United Kingdom Xeinadin Full time

    Xeinadin Group - Top 20 Accountancy Firm - UK & Ireland Role: Senior Office Administrator Xeinadin Group was established in 2019 when more than 100 successful, independent, business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. It is our people who help drive our business forward,...

  • Office Administrator

    2 weeks ago

    Cardiff, United Kingdom Xeinadin Full time

    Xeinadin Group - Top 20 Accountancy Firm - UK & Ireland Role: Senior Office Administrator Xeinadin Group was established in 2019 when more than 100 successful, independent, business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. It is our people who help drive our business forward,...

  • Office Administrator

    3 days ago

    Cardiff, United Kingdom Pertemps Network Group Full time

    **Job Description**: We are looking for an experienced Administrator for an immediate start ongoing temporary assignment based in Cardiff. Working within the Procurement Support team, you will support the delivery of an integrated and professional procurement service, providing advice and guidance to clients on procurement issues. Responsibilities will...

  • Office Administrator

    1 week ago

    Cardiff, United Kingdom Harrison Clark Rickerbys Legal LLP Full time

    **About The Role** **We are currently looking to hire an Office Administrator to join our team in Cardiff. The primary role will be to provide administrative report to the office to include the reception function, additionally as a secondary role provide general ad-hoc secretarial work for the office teams. Whilst previous Administration experience is...

  • Office Administrator

    1 week ago

    Cardiff, United Kingdom Harrison Clark Rickerbys Legal LLP Full time

    **About The Role**: We are currently looking to hire an Office Administrator to join our team in Cardiff. The primary role will be to provide administrative report to the office to include the reception function, additionally as a secondary role provide general ad-hoc secretarial work for the office teams. Whilst previous Administration experience is...