Office Administrator

3 weeks ago

Cardiff, United Kingdom Harrison Clark Rickerbys Legal LLP Full time

**About The Role**

**We are currently looking to hire an Office Administrator to join our team in Cardiff. The primary role will be to provide administrative report to the office to include the reception function, additionally as a secondary role provide general ad-hoc secretarial work for the office teams.
Whilst previous Administration experience is beneficial, we're keen to speak to anyone who is looking for their first office role and is keen and eager to learn.
Your role will include:

- Managing the incoming post including distributing, scanning and filing to our companies’ systems
- Managing the outgoing post which may include preparing letters to clients
- Managing and ordering office supplies and equipment
- Management and maintenance of photocopiers
- Manging the main office telephone line
- Meeting and greeting clients and staff members.
- Managing the Meeting Rooms diaries
- Assisting with room preparation and ordering lunches/arranging refreshments when required.
- Working closely with the Group Operations Manager to maintain Health and Safety and Office Standards
- Ad-hoc scanning or copying of files
- Opening new instructions accurately and within service standard.
- Assisting with administrative duties as required including sending faxes and scanning documents
- Provide telephone support and deal with client initial queries in the solicitor’s absence.
- Any ad-hoc assistance requested by your line manager.

**About You**

*
*
- Previous office/business administration is beneficial
- Excellent telephone manner and communication skills
- Strong Microsoft Excel, Word, and Outlook experience
- Ability to work well as part of a team and independently when required
- The ability to quickly establish and build rapport with our customers.
- Friendly and approachable
- Highly organised

**About Us**

**Benefits of working with us as a Legal Secretary**:

- Scottish Widows Pension Scheme
- Support staff bonus scheme
- 27 days annual leave (plus public holidays)
- Happy People / Perks at Work benefits portal
- Cycle to Work scheme
- Life Assurance
- 1/3 gym membership contribution
- Flu vaccinations

**Is HCR the smart move for you?**
HCR suits people who love a challenge and want to work in an environment where careers thrive on the back of hard work and personal merit. Our people enjoy feeling part of something bigger than themselves, and whilst our clients drive our development, it is our people who bring their energy, enthusiasm, and entrepreneurial mindsets together to solve problems and help our clients succeed.
**Why HCR people love their jobs**
Our people tell us they enjoy working on good quality, interesting matters from a wide variety of our clients, because they get the experience they want to develop their careers. We will give you responsibility early, the mandate to make things happen and we’ll back your good ideas. Our “Passion for People” lives and breathes every day throughout the firm as our peoples’ energy and sense of fun create a warm environment in which to thrive.
**What career progression will HCR offer you?**
HCR’s growth constantly creates opportunities for people who want to go places and make a difference, your career plan can become part of our growth plan. At HCR you can expect to work with friendly, energetic, ambitious people, who love getting stuck into a client problem, and enjoy celebrating a good outcome. Our people value the sense of community provided by the individual personality of each office and the collegiate approach across all our service and sector teams.
**What does HCR believe, achieve and stand for?**
As a Times Best Law firm, among the UK Top 60, we provide the full range of services that you would expect to organisations, business leaders and individuals. However, in our mission to give everyone the opportunity to experience a different kind of legal service we take an entrepreneurial approach. We’re flexible and responsive to the needs of our clients, delivering the best outcomes for them. We have more than 800 lawyers and support staff, including more than 150 partners, and have been awarded the Law Society’s Lexcel quality mark in recognition of our compliance and client care standards.
With ten offices in England and Wales our well-established presence stretches from west to east, ensuring clients can access a full-service legal offering no matter where they’re located. We’ve expanded significantly in Birmingham, Cardiff and the Thames Valley, and our merger with Hewitsons resulted in a full service regional hub being established in the heart of the Waterside innovation area centre of Northampton. Our London and Cambridge continue to grow apace.
With solid connections in the communities we work in, and a track record of delivering legal advice to businesses and individuals throughout the areas we base ourselves in, our clients continue to value our approach to providing legal advice, in the way they need, when they need it.

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