Board Governance Officer

3 weeks ago

Basingstoke, United Kingdom Hampshire Hospitals NHS Foundation Trust Full time

Job summary

This is a key corporate support post for the Trust. This role sits within the Trust Company Secretariat and provides direct support to the Trust Board by ensuring Board Sub-Committees and other senior level meetings are meeting agreed standards of governance and administration. The role also includes a number of responsibilities which contribute to the corporate governance of the organisation, including providing a professional and confidential business support function to the Associate Director of Corporate Affairs and Company Secretary and general support to the Company Secretariat and Legal Services teams.

The role will be based in Basingstoke, but the postholder will be required to attend the Winchester and Andover sites on occasion as required.

Main duties of the job

Working as a member of the Company Secretariat, the main duties of the role are to provide administrative and planning support to the most senior meeting of the trust. This involves working closely with members of the board to maintain forward plans for the year's business and provide a full start to finish a administrative service for each meeting.

Specific duties will include meeting planning, creating agendas, booking venues and AV equipment, collating papers, distributing meeting papers ahead of meetings, keeping an accurate record of each meeting, and tracking the completion of actions.

The post holder will also be required to provide general administrative support to the Associate Director of Corporate Affairs, the company secretariat and the legal service team.

create meeting agendas, ensure that papers are collated and produced in a timely fashion, share meeting information with members and ensure a good record of eth meetin and eteh Chairs

About us

Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.

Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.

We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.

The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.

Job description

Job responsibilities

Happy to Talk Flexible Working - all requests for flexible and part time working will be considered.

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.

Person Specification

Training & Qualfications

Essential

Relevant experience to degree level or equivalent relevant experience. Recognised computer literacy course or equivalent experience. Evidence of continuous professional development.

Desirable

Chartered Secretary or equivalent experience.

Experience and Knowledge

Essential

Experience in an administrative role Excellent IT skills - including producing reports, spreadsheets, and correspondence. Minute taking experience Experience of diary management and co- ordinating meetings and events. Experience of establishing and maintaining efficient systems Experience of providing administrative support to meetings

Desirable

Understanding of working in the NHS and knowledge of the political environment in which the Trust operates Experience of working at Board level in the NHS or similar organisation Knowledge of administrative and corporate governance policies and procedures, acquired through training and relevant experience

Skills & Ability

Essential

Effective organisational skills and ability to manage time and prioritise Skills for keyboard use for producing reports, spreadsheets and correspondence Attention to detail and high level of accuracy Ability to work under pressure and meet deadlines Excellent planning skills Professional and sensitive approach Flexibility in working hours and site Ability to work autonomously

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