General Admin Assistant

4 weeks ago


Hull, United Kingdom Bilfinger Full time

Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs.

General Admin Assistant

Role Purpose:

Provide contract administration and support for the Project. Facilitate with daily and weekly reports in-line with project KPI’s

 

Main Duties & Responsibilities:

 

Provide project administration support to the project and deliver accurate reports on time, as directed by the Project team.

  • Print off production schedules, prepare material cutting/bevelling sheets and provide packing lists to supervision for final packaging for delivery to Sub-Contractors.
  • Support with coordinating of project schedules and deliverables
  • Support Document controller with ProArc workflows and queries related to workflows.
  • Maintain accurate records for the project documentation (DPRN’s) for the project.
  • Liaise with client and other Bilfinger entities
  • Production and issue of KPI’s in line with contract requirements on a monthly, quarterly basis as required.
  • Work closely with the PM, WM & Shipping and Logistics Lead for general ad-hoc duties.
  • Support the day to day inspection activities including TIER 2 contractors
  • Ownership and accountability of all duties carried out
  • Maintain contract files in line with contract, Nuclear and TQ processes

 

Deliverables:

  • Support production of KPI’s
  • Maintain contract files
  • Maintain close liaison with the specified client to ensure delivery to expectation
  • Regularly provide progress updates against key targets, timescales & queries

Experience & Skills Required:

  • Excellent organisation and planning skills
  • Experience in a contract coordination role
  • Proficient in IT, excel and in-house systems
  • Customer service focus
  • Understanding of quality assurance requirements – procedures and processes

 

Qualifications Required:

  • Appropriate qualifications and experience


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