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Accounts Assistant

2 months ago

Chichester, United Kingdom Brook Street Full time
Job Title: Accounts Assistant

Department: Finance and Administration
Location: Chichester
Working Hours: Full-time, 9am to 5:15pm, Monday to Friday (Part-time applicants will be considered)
Salary: Competitive, commensurate with experience and ability

Job Overview:

The Finance and Administration Department is seeking a diligent and proactive Junior Accounts Assistant/Legal Cashier to join our dynamic team in Chichester. This is an entry-level position designed for someone eager to start their career in finance and work their way up within the company. The successful candidate will assist with all aspects of the cashiering function, ensuring compliance with SRA Accounts Rules and FCA rules for authorised professional firms. This role is varied, and comprehensive training will be provided as required.

Office/Nominal Account:

  • Ensure office money is properly identified and correctly allocated to the office or nominal ledger.
  • Prepare all office cheques (office and nominal ledger), ensuring that requests for funds are appropriately authorised and anticipated disbursements converted as necessary.
  • Post disbursement invoices to client's ledgers daily.
  • Process all supplier invoices, ensuring correct nominal coding, proper approval for payment, and payment according to supplier terms.
  • Reconcile supplier invoices with statements and resolve any queries arising.
  • Process and pay staff expenses claims.
  • Input petty cash payments onto the system monthly and raise requisite cheques to maintain the float in each office.
  • Analyse and process credit card expenditure.

Client Account:

  • Process or release CHAPS payments (telegraphic transfers), foreign payments, and BACS payments with associated authentication procedures and in accordance with firm's procedures.
  • Assist in ensuring all incoming funds are properly identified and allocated to client ledgers, including credit card receipts.
  • Prepare client cheques, ensuring that requests for funds are appropriately authorised.
  • Process client-related disbursements and recoverable expenses and generate payments as required.
  • Assist with processing bills, ensuring time recorded, disbursements, and recoverable expenses are correctly allocated and VAT correctly calculated.
  • Archive client ledgers according to fee earner instructions, ensuring all balances are clear or that partner approval has been obtained for write-offs if required.
  • Carry out daily transaction processing and support other team members to ensure no backlogs and reliable, complete processing.
Required Skills and Experience:
  • Previous experience working in an accounts department is desirable.
  • High attention to detail and accuracy.
  • Ability to prioritise work and cope well during periods of high volume.
  • Confident and articulate with strong communication skills.
  • IT literate, with good proficiency in Excel and Word.
  • Numerate, proactive, and enthusiastic with a personable and professional approach to work.
Benefits:
  • Competitive salary commensurate with experience and ability.
  • Comprehensive training provided.
  • Opportunity to work in a supportive and dynamic team environment.
  • Consideration for part-time applicants.

We are looking for someone who is eager to join a fast-paced environment and contribute to our team's success. If you meet the above requirements and are interested in this exciting opportunity, we would love to hear from you.

To apply, please send your CV and cover letter

Note: The job description is intended to provide a general overview of the role and its responsibilities. It is not an exhaustive list of all duties, responsibilities, and required skills. The successful candidate may be required to perform other related duties as assigned.

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