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Accounts Assistant

2 months ago

Chichester, United Kingdom Dometic UK Blind Systems Limited Full time
Purpose of the Role

This role is primarily to transact and record the daily accounting sales and purchase ledger transactions and to ensure the timely collection of Accounts Receivable and vendor payments. This necessarily includes reviewing and performing bank account transactions including those using credit and debit cards.

The role also performs a number of administrative functions connected to the accounts and taxation, liaising with the payroll bureau, insurance brokers and local accountants where necessary. Other administrative support is also required for subjects such as; new hires, vacations, office supplies, vehicles, IT back up routines.

The role reports directly to the Financial Controller

Main Responsibilities

* Invoice Orders shipped daily

* Sending invoices to customers; Posting accounts receivable and vouching accounts payable

* Amazon orders-issue ASN and Invoices on website; Processing Amazon chargebacks & co-ops, and/or reviewing/disputing them

* Receiving inventory and inventory adjustments

* Monitoring Berkshire Bank Account daily; Monitoring cashflow and updating check run spreadsheet weekly to reflect upcoming payments

* Processing weekly check run/manual payments

* Monthly Bank reconciliation; Monthly AR/AP reports to Financial Controller

* Pulling top 5 debtors report & sent monthly to Financial Controller

* Completing Sales and use tax monthly/quarterly/annually as needed by the state

* Processing/Reviewing all expense reports (match to the receipts then to bank statement and post to appropriate GL)

* Reviewing and communicating and chasing all past due customers

* Monthly place on credit hold. Communicating hold status to US staff

* New vendor set up on the system; New customer set up if applying for credit terms -notify creditors for credit references, monitor process & when all info received present to US GM/UK for final approval Notifying customers and updating GP accordingly

* Assisting with internal/external audits

* Overseeing healthcare/Aflax benefits with company reps. Any updates, changes, terminations

* Working with US Accounting firm to process quarterly/annual fillings - includes working with FC UK to provide all necessary information, documents

* Advising on 1099’s to be issued

* Performing annual workers comp audit gathering/submitting information and attending the audit. Reviewing final results for accuracy and working closely with auditors

* Year end reports; File Vermont Secretary of State Annual reports/updates

* Processing wire transfers/Arch payments on Berkshire bank, working with Berkshire bank in order to make any necessary account changes/revisions

* To undertake any other reasonable request or duties commensurate with your post

Who are we looking for

Qualifications and Experience

We believe that the ideal candidate has the following qualifications and experiences:

* Qualified by experience and experience of running an AP and AR ledger and credit control

* Experience of using on-line banking and SME reporting to Corporate

* Experience of working with foreign exchange rates

Success Factors

To be successful in this role, you understand the importance of our core values - Together We are Building our Future, We Embrace Change, We Play to Win and We Walk the Talk; these values reflect the heart and soul of Dometic and they define what it takes to work here and how we do things.

In addition to embracing our core values, we believe that you possess the following skills, competencies and characteristics:

* Excellent IT skills in particular with Microsoft Excel

* Ability to building strong working relationships with all staff

* Flexible approach to working hours during peak periods and ability to work to tight deadlines

* Excellent organisational, planning and time management skills

Is this the perfect match for you? Please apply as soon as possible,by sending your cv. We will screen the applications continuously and start interviewing during the application period.

Dometic is passionate about building together an inclusive and equitable working environment, that respects individual strengths, views, and experiences. We believe that diversity enables us to thrive across our differences. Be yourself and join us

Dometic is proud to be an equal opportunity employer. Dometic evaluates qualified applicants without regard to race, color, religion, age, gender, national origin, disability status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by state or local laws