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Company Secretarial Assistant

3 months ago

Edinburgh, United Kingdom Menzies Aviation Full time

Overview

People. Passion. Pride. This is what has driven our teams since 1833.

Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 290 locations in 65 countries, across 6 continents.

But at the heart of our business is our people.

Role Purpose

To assist the Secretary team, ensuring that Company Secretariat matters are run efficiently and smoothly, and that appropriate legal and statutory compliance is maintained for the Company and its subsidiaries at all times.

What you will be doing

Involvement in ad-hoc Legal, Secretariat projects and regulatory research. Assist with maintaining the statutory registers and regulatory filings of the Group and its subsidiaries (both within the UK and overseas). Assist with compiling documentation for commercial tenders. Supporting with the preparation for and arrangement of subsidiary AGMs and board meetings. Drafting quasi-legal documentation such as shareholder resolutions, board minutes, powers of attorney and other standard documentation routinely required by the Legal and Secretariat teams. Assist with and help maintain the internal Secretariat & Legal departmental system records together with general administration matters. Liaise with external service providers such as notary publics and registered agents, on a global basis.

Would you like to see more detail on the accountabilities of the role? Please see the attached job description for further information.

Safety, Security, WellBeing and Compliance:

You will have a responsibility and duty whilst at work to take reasonable care of the health, safety and wellbeing of yourself and others in accordance with provided information, training, and workplace health and safety rules or procedures. The company is committed to providing a safe working environment for all staff members. In all areas of our business there is a potential risk to the health, safety and welfare to everyone on our sites through the misuse of alcohol and drugs. As such the Company prohibits such misuse and carries out regular testing to enforce our Substance Misuse Policy.

Please see the attached job description for further details on safety, security, wellbeing & compliance.

What we are looking for

Well organised with excellent attention to detail and the ability to create and maintain good working relationships with people all levels within or outside the Group. Focused and adaptable with excellent communication skills, both verbal and written. Keen to pursue a Company Secretariat career, including working towards obtaining a professional governance qualification. Be able to work well under pressure, prioritise effectively and meet deadlines. Be professional and approachable with a “can-do” attitude to interact successfully with Directors/senior management/colleagues/external suppliers. Be self-motivated, as well as a strong team player. Good understanding of Microsoft Office packages (particularly Word, Excel and PowerPoint). Have integrity and high ethical standards, always acting with discretion.

Diversity

MenziesAviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role.