Surgical Rota Co-ordinator
3 weeks ago
Job summary
An exciting opportunity has arisen to join a fast paced and vibrant administrative team. Supporting the Surgery Division with the management of their surgical rota at St Richard's hospital, the successful postholder will ensure appropriate medical and clinical cover
This is a vital role in helping our teams and services deliver excellent care for our patients.
Main duties of the job
Junior Doctor Rota Management
The Surgery Rota Coordinators' key responsibilities lie within planning and managing the junior doctor rotas, including Foundation Year 1, Foundation Year 2, Core Trainees and Senior House Officers in General Surgery, Urology and Trauma & Orthopaedics. This role will involve working closely with the Medical Staffing team to ensure the rotas are compliant, and, in relation to recruitment, timely allocation of doctors and junior doctor rotations to new starters. Additionally, the Surgery Rota Coordinators work proactively to source cover for gaps on the rota for ward cover and on-call shifts. Responsibilities include managing rota gaps through bank, internal locum or agency, escalating unfilled gaps and seeking support to ensure plans for continuity of cover are put in place within the respective on-call teams.
You will be based at St Richards hospital, with some cross-site travel required.
About us
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves. As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do. We look forward to receiving your application and the start of your journey with UHSussex.
Job description
Job responsibilities
The Surgery Rota Coordinators have responsibilities of planning and managing the junior doctor rotas, including Foundation Year 1, Foundation Year 2, Core Trainees and Senior House Officers in General Surgery, Urology and Trauma & Orthopaedics. This role will involve working closely with Medical Staffing team to ensure the rotas are compliant, and inrelation to recruitment, allocation of doctors and junior doctor rotations, For full details please see attached Job Description and Person Specification
Person Specification
Experience/Qualifications
Essential
oEducated to NVQ Level 4 or equivalent level of experience 5 GCSE (A*- C) which must include English and Maths oEvidence of recent further professional development oGood working experience with Microsoft applications and digital tools and applications
Desirable
oExperience in the healthcare sector
Skills
Essential
Able to acquire and apply knowledge and understanding of Trust policies, standard operating procedures and rota rules. of medical administration oAbility to collaborate effectively and maintain strong working relationships with key people and teams. oGood planning skills with a strong eye for detail and accuracy. oAble to problem-solve, demonstrate initiative, explore options and engage with colleagues for support in implementing mitigation plans and solutions to ensure appropriate levels of cover. oAble to making improvements within own role and team approach to rota management. oProven track record of delivering high quality rota management including management of vacancies within financial delegation and escalate for authorisation as required. oAble to positively influence, negotiate and motivate others. oAbility to balance competing priorities and achieve challenging deadlines, problem-solve and engage with colleagues to escalate concerns and form contingency plans and solutions oTrack record of achieving performance, financial and service targets. oProactive rota management to ensure appropriate cover for leave and sickness. oAble to identify gaps and trends in rotas and work proactively to fill gaps.
personal atttibutes
Essential
Able to remain calm in managing competing demands and communicating with othersted team oExpected to work independently & autonomously with awareness of boundaries, and delegation oResponsible for own professional actions and have sufficient autonomy for the delivery of the role oAble to communicate detailed information concisely
Equality, Diversity, and Inclusion
Essential
Evidence of having championed diversity in previous roles (as appropriate to Evidence of having undertaken own development to improve understanding of equalities issues-
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