Bid Co-ordinator

4 weeks ago

London, United Kingdom Ricardo Full time

Our vision is to create

a safe and sustainable world.

Ricardo plc is a global strategic, environmental, and engineering consulting company. With over 100 years of engineering excellence and employing close to 3,000 employees in more than 20 countries, we provide exceptional levels of expertise in delivering leading-edge and innovative cross-sector sustainable products and solutions. Every day, we enable our customers to solve the most complex and dynamic challenges to help achieve a safe and sustainable world.

Role Purpose

Accountable for the preparation of high volume lower value bids from across the business’ growth solutions, helping to ensure the quality of the tender submission.  Ensure that bids are responsive to the client’s requirements and are coherent, robust and meet clients evaluation criteria. Work closely with technical and sales leads to be a ‘critical friend’ that supports bid delivery utilising best practices. Support BD engagement and qualification process as well as regular updating of pipeline according to prospecting activity.

Key Responsibilities

Manage the bid as a project, when appropriate working closely with the technical lead, and colleagues with commercial and financial responsibilities. Develop detailed project plans outlining bid timelines, tasks, and dependencies Coordinate cross-functional teams, providing clear direction and ensuring timely execution of tasks from opportunity identification stage right through to delivery Ensure that all relevant quality processes are followed and documented Maintain and develop key bidding resources such as bidding templates and case studies especially for work streams with high levels of bidding Familiarity with the centralised bidding material available Acting as a critical friend and sales enablement’s leading expert with stakeholders to provide a supportive and insight driven evaluation of bid-based opportunities, helping to co-design strategies to win the bid, as well as protecting the organization from potential commercial risks. Managing Ricardo’s lower value bids in line with Ricardo’s processes (bid, legal, commercial), working closely with the technical lead, and colleagues with commercial and financial responsibilities. A trusted partner and peer to business development and technical stakeholders to establish our value proposition and differentiators in response to competitive analysis of the opportunity, against client needs/required outcomes.

Key Competencies and Experience

Strong interpersonal skills, recognising the importance of relationship building with different stakeholders (particularly important in supporting the development of this new pan-business and region team). Proven track record of successfully developing and delivering substantial or complex high-quality bids to time, quality and budget Confidence working across different technical areas, markets and with a range of solutions and services Able to comfortably engage and deliver bid / business rational to Director Level stakeholders (internal and external customers) Ability to successfully manage multi-disciplinary bid opportunities within a defined bid budget and bid deadlines (interim stages and final submission date) Strong communication skills, with an ability to support and define direction for individual bids and the overarching bid process (alongside sales enablement regional lead), including the ability to influence processes and stakeholders outside your direct area of control. Understands the importance of processes and controls Knowledge of the capabilities of the different practices and business units would be preferable Collaborative and inclusive leadership style, able to build strong and effective working relationships with people from different practices, regions and seniority levels. Able to operate effectively in high pressure situations and maintain positive working relationships. For example, working positively with stakeholders where there might be tight deadlines during complex bids Motivated by problem solving and able to show initiative to improve individual bids or the bid process as a whole. Able to see the bigger picture and able to use experience and relationships to know when flexibility (based on a clear understanding of potential risks and benefits) is necessary to meet wider business goals. Proactive and self-driven to enable the business to ‘aim high’

Working here

You will be warmly welcomed into our workplace where every voice matters. We are diverse thinkers and doers, coming together to create a culture of inclusion. We will support you to find your place.

We will encourage you to use your passion and expertise to make a positive impact through the projects you work on. Your knowledge and desire to bring about change will be invaluable in helping deliver innovative solutions that support communities across the globe in becoming safer and more sustainable.

Work life balance 

We offer flexible approaches to work, whether that is working from home, being in the office, or as a hybrid worker. We're happy to discuss flexible working arrangements. Wellbeing is at the core to our culture, allowing employees to flourish and to achieve their full potential.

Benefits

We want you to know how much you are valued. Your remuneration and benefits package will reflect that. You will receive a range of benefits which include support for your physical and mental health. 

Diversity, Equality, and Inclusion statement

We are an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours. We have an ambitious diversity, equality, and inclusion approach as explained here. We value diversity; recognising that a more diverse workforce creates a richer and more varied working environment. Diversity also drives innovation, by allowing us to offer our clients the best consultancy service that we can. As part of our commitment to engage positively and pro-actively with all our employees and to ensure an inclusive culture, we are a recognised as a 'disability confident' employer.

Next steps

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