Business Support Assistant

3 months ago

Southampton, United Kingdom University Hospital Southampton NHS Trust Full time

Job summary

Health Innovation Wessex is delighted to offer a fantastic opportunity to work with us.

Please see below for a detailed job description of the role.

Main duties of the job

Are you fascinated by change and innovation? Can you help the NHS adopt innovation faster to help deliver better care to patients?

At Health Innovation Wessex we improve people's health, achieve excellence in healthcare and boost innovation adoption and growth in our region's life sciences and health and care sectors.

As one of 15 HINs across England, we connect and support academics, NHS, industry and others to bring fresh energy to old problems, inspire new thinking, and adopt innovative practices at scale.

We are seeking two highly organised and proactive Business Support Assistants to demonstrate a wide ranging skill set including highly developed administration skills, excellent IT skills, event planning and designing visually appealing media to support the corporate business and programme functions. The post holder will be responsible for contributing to the delivery of a range of corporate services, projects and events across Wessex to meet the innovation adoption agenda.

They will need to be experienced and confident in exercising initiative, diplomacy and confidentiality in communicating at all levels, both internally and across a wide range of stakeholders.

About us

Health Innovation Wessex (HIW) is a company limited by guarantee, owned by the NHS and universities, hosted by University Hospital Southampton.

Based at Southampton Science Park in Chilworth in a bright modern office easily accessible from the M3, M27 and Southampton Parkway train station, the location offers free parking with a caf area and networking spaces on site. 27 acres of the Science Park site are designated a protected Conservation Area and open to staff.

We are keen to ensure that staff enjoy a successful work/life balance and offer flexible working dependent on the requirements of the role. HIW endorses personal development and provides training allowances to help you deliver in the role and meet your career goals.

We also have a proactive approach to wellbeing in line with our core values of being Innovative, Inclusive and Collaborative, with staff engagement groups shaping the organisation's culture and driving initiatives to allow our people to flourish despite times of challenge, change and high demand.

Job description

Job responsibilities

We are an ambitious organisation, looking for passionate and motivated people to join us with a proven track record of delivery. You will need a tenacity to succeed, great communication skills, an ability to build new relationships quickly, and creative design skills in order to produce visually appealing, branded documentation. We welcome applications from people with a wide range of past experiences whether that be clinical / NHS or from industry / private sector. Secondments considered.

You will be part of a small and friendly Business Support team, supporting the corporate and programme functions across the organisation. The role is wide and varied, therefore being adaptable and flexible to business needs is a key asset.

For further information please refer to the job description and person specification.

To learn more about our organisation, please visit:

Person Specification

Qualifications / training required

Essential

Degree or equivalent experience in a relevant discipline Evidence of ongoing personal development

Desirable

Project Management training ( PRINCE II) Knowledge of the specialist work relevant to Health Innovation Wessex Knowledge and experience of the NHS and local health and care service functions

Previous or relevant experience necessary

Essential

Experience with high level competency in IT, with the ability to quickly adapt to new technologies, including demonstrating first class knowledge of Microsoft 365 Office / Teams/ Excel/ PowerPoint/ Word/ Forms or any other alternative applications Experience of organising and managing meetings/events including face to face, virtual or hybrid Experience of effectively prioritising and managing a varied and demanding workload to meet urgent deadlines Experience in corporate/business administration, including establishing business processes and drafting Standard Operating Procedures Experience of producing accurate records of meetings / actions

Desirable

Experience in creating and designing visually appealing, branded documentation using software such as Canva/Adobe Experience of project management including completing project documentation/reports

Aptitudes and skills required

Essential

Able to use initiative Understanding of personal accountability Excellent written and communication skills Ability to clearly present information both verbally and in writing Ability to gather data, compile information and prepare supporting documents Ability to develop and maintain record keeping systems and procedures

Values and Behaviours

Essential

Able to demonstrate behaviours that meet the health Innovation Wessex values and behaviours policy UHS Values - Patients First / Always Improving / Working Together

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