Admin Assistant-Medical Workforce
4 weeks ago
Job summary
We are excited to recruit for a part time administrator to work within the Medical Workforce team based at the City Campus of Nottingham University Hospitals NHS Trust.
The hours will cover Mon-Wed, with a shift pattern between the hours of 07:30-16:00.
You will be a conscientious and enthusiastic team player with good organisational skills. You will need to be able to demonstrate a clear understanding of confidentiality issues, be well motivated and reliable. You will be able to understand and accurately convey verbal and written information and be able to remain calm under pressure, and will present a professional and polite attitude at all times.
You need to be confident on the telephone, and have a professional approach to customer service. An eye for detail is essential along with a methodical approach to work.
Main duties of the job
Taking calls from absent doctors, liaising with rota co-ordinators and supervisors to ensure the area are aware of staffing levels within agreed timeframes. This can be complex and sensitive in nature at times.
Liaising with HR advisors/supervisors in relation to complex sickness/absence cases to ensure records are kept up to date and provide assurance that absence case management is active.
Conduct return to work interviews over the phone, ensuring that sickness/absence information disclosed is accurately recorded. These conversations require tact and empathy to conduct the conversation in an appropriate manner.
Completing full pre-employment checks, which will consist of liaising with new starters to ensure ID checks are completed in line with Trust policy, references are sought, professional registration is checked and to ensure training and right to work documentation is in place and up to date.
Administering the bank software to activate new starters, deactivate leavers and maintain all active records. Request and book shifts and process payment for shifts worked and liaising with the software provider to highlight any system issues.
Liaise with pay services regarding pay runs, pay queries, new starters and leavers.
Work as a team to ensure that processes are as effective as possible and assisting with implementing new processes to ensure that work flow can be maximised.
About us
With over 19,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.
Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a careerWe particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.
The Medical Workforce team is a friendly and supportive team which sits within the Human Resources Department. We provide a range of services focused on our doctors. You will be well supported to gain a wide variety of skills and experience.
Job description
Job responsibilities
In addition to the above summary you need to familiarise yourself with full Job Description and Person Specification documents attached to this advert
Person Specification
Qualifications
Essential
NVQ 3/RSA 3 in Administration or Business Administration or equivalent work experience GCSE grade C or above in Maths and English or equivalent
Experience
Essential
Experience of a busy administrative role Experience of answering queries over the telephone Competent working knowledge of Microsoft Office, specifically excel Basic understanding of pre-employment checks
Desirable
Previous experience of working with medical staff
Skills
Essential
Able to build working relationships and communicate effectively with a wide range of managers/clinicians/and staff at all levels Keyboard skills Ability to prioritise a busy workload, working quickly and accurately whilst dealing with a number of on-going issues at the same time Able to work on own initiative without continual supervision Able to problem solve routine queries and use initiative whilst dealing with constant interruptions-
Admin Assistant-medical Workforce
2 weeks ago
Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full timeWe are excited to recruit for 1 full time administrators to work within the Medical Workforce team based at the City Campus of Nottingham University Hospitals NHS Trust. You will be a conscientious and enthusiastic team player with good organisational skills. You will need to be able to demonstrate a clear understanding of confidentiality issues, be well...
-
Admin Assistant-medical Workforce
4 weeks ago
Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full timeWe are excited to recruit for a part time administrator to work within the Medical Workforce team based at the City Campus of Nottingham University Hospitals NHS Trust. The hours will cover Mon-Wed, with a shift pattern between the hours of 07:30-16:00. You will be a conscientious and enthusiastic team player with good organisational skills. You will need...
-
Admin Assistant-medical Workforce
4 days ago
Nottingham, Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full timeWe are excited to recruit for a part time administrator to work within the Medical Workforce team based at the City Campus of Nottingham University Hospitals NHS Trust.The hours will cover Mon-Wed, with a shift pattern between the hours of 07:30-16:00.You will be a conscientious and enthusiastic team player with good organisational skills. You will need to...
-
Admin Assistant-medical Workforce
4 weeks ago
Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full timeBand 3 **Main area** - Corporate - Medical HR - **Grade** - Band 3 - **Contract** - 12 months (Fixed term) - **Hours** - 37.5 hours per week (Full Time 37.5 hours per week) - **Job ref** - 164-5117983**Site** - City Campus - **Town** - Nottingham - **Salary** - £21,730 - £23,177 PA - **Salary period** - Yearly - **Closing** - 04/04/2023 23:59Job...
-
Admin Assistant-medical Workforce
2 weeks ago
Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full timeBand 3 **Main area** - Corporate - Medical HR **Grade** - Band 3 **Contract** - Permanent **Hours** - 37.5 hours per week (Full Time 37.5 hours per week) **Job ref** - 164-5496642 **Site** - City Campus **Town** - Nottingham **Salary** - £22,816 - £24,336 per annum **Salary period** - Yearly **Closing** - 17/08/2023 23:59 Job overview We are...
-
Admin Assistant-medical Workforce
3 weeks ago
Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full timeBand 3 **Main area** - Corporate - Medical HR - **Grade** - Band 3 - **Contract** - 12 months (Fixed term) - **Hours** - 22.5 hours per week (Part time 22.5 hours per week) - **Job ref** - 164-5197918**Site** - City Campus - **Town** - Nottingham - **Salary** - £21,730 - £23,177 Pro rata - **Salary period** - Yearly - **Closing** - 26/04/2023 23:59Job...
-
Admin Assistant-medical Workforce
2 weeks ago
Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full timeWe are excited to recruit for a part time administrator to work within the Medical Workforce team based at the City Campus of Nottingham University Hospitals NHS Trust. The hours will cover Mon-Wed, with a shift pattern between the hours of 07:30-16:00. You will be a conscientious and enthusiastic team player with good organisational skills. You will need...
-
Medical Admin/secretary
3 weeks ago
Nottingham, United Kingdom High Green Medical Practice Full timeHigh Green Medical Practice is looking for a Medical Admin/Secretary to join our enthusiastic forward-thinking team. As a key member of our administrative team, you will be expected to undertake a variety of administrative duties to assist in the smooth running of the practice, including the provision of secretarial and clerical support to clinical staff...
-
Medical Admin/secretary
4 days ago
Nottingham, Nottingham, United Kingdom High Green Medical Practice Full timeHigh Green Medical Practice is looking for a Medical Admin/Secretary to join our enthusiastic forward-thinking team.As a key member of our administrative team, you will be expected to undertake a variety of administrative duties to assist in the smooth running of the practice, including the provision of secretarial and clerical support to clinical staff and...
-
Apprentice Medical Workforce Administrator
2 months ago
Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full timeAre you a self-motivated, hardworking and enthusiastic individual looking to take their first step in to an administrative career in the NHS? If so, this apprenticeship post could be just what you are looking for. We are excited to be able to offer an administration apprenticeship opportunity working within the Medical Workforce team based at the City...
-
Medical Secretary/administrator
2 months ago
Nottingham, United Kingdom Tudor House Medical Practice Full timeThe following are the core responsibilities of the Medical Secretary/Senior Admin. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels: a. Typing letters, reports and associated documentation as required b. Liaising with external agencies such as hospitals and community...
-
Admin Assistant
3 weeks ago
Nottingham, United Kingdom QS Recruitment Full timeAn exciting new opportunity for an experienced Admin Assistant to join a stable, established company on an ongoing basis. As an Admin Assistant, you will be responsible for: - Taking phone calls, as well as re-directing calls and helping with enquires - Handling orders and completing tasks regarding data entry - Assisting the management team with...
-
Apprentice Medical Workforce Administrator
2 months ago
Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full timeApprenticeship **Main area** - Human Resources - **Grade** - Apprenticeship - **Contract** - Fixed term: 15 months - **Hours** - 37.5 hours per week (Full time - 37.5 hours per week) - **Job ref** - 164-4812427-A**Site** - City Campus - **Town** - Nottingham - **Salary** - £181 per week - **Salary period** - Yearly - **Closing** - Today at 23:59Job...
-
Apprentice Medical Workforce Administrator
2 months ago
Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full timeApprenticeship **Main area** - Human Resources - **Grade** - Apprenticeship - **Contract** - Fixed term: 15 months - **Hours** - 37.5 hours per week (Full time - 37.5 hours per week) - **Job ref** - 164-4812427-B**Site** - City Campus - **Town** - Nottingham - **Salary** - £181 per week - **Salary period** - Yearly - **Closing** - 19/02/2023 23:59Job...
-
Apprentice Medical Workforce Administrator
2 months ago
Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full timeApprenticeship **Main area** - Human Resources - **Grade** - Apprenticeship - **Contract** - Fixed term: 15 months - **Hours** - 37.5 hours per week (Full time - 37.5 hours per week) - **Job ref** - 164-4812427-A**Site** - City Campus - **Town** - Nottingham - **Salary** - £181 per week - **Salary period** - Yearly - **Closing** - 08/01/2023 23:59Job...
-
Apprentice Medical Workforce Administrator
2 weeks ago
Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full timeApprenticeship **Main area** - Human Resources - **Grade** - Apprenticeship - **Contract** - Fixed term: 15 months - **Hours** - 37.5 hours per week (Full time - 37.5 hours per week) - **Job ref** - 164-4812427-B**Site** - City Campus - **Town** - Nottingham - **Salary** - £181 per week - **Salary period** - Yearly - **Closing** - Today at 23:59Job...
-
Apprentice Medical Workforce Administrator
3 weeks ago
Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full timeApprenticeship **Main area** - Human Resources - **Grade** - Apprenticeship - **Contract** - Fixed term: 15 months - **Hours** - 37.5 hours per week (Full time - 37.5 hours per week) - **Job ref** - 164-4812427-B**Site** - City Campus - **Town** - Nottingham - **Salary** - £181 per week - **Salary period** - Yearly - **Closing** - 19/02/2023 23:59Job...
-
Apprentice Medical Workforce Administrator
3 weeks ago
Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full timeApprenticeship **Main area** - Human Resources - **Grade** - Apprenticeship - **Contract** - Fixed term: 15 months - **Hours** - 37.5 hours per week (Full time - 37.5 hours per week) - **Job ref** - 164-4812427-A**Site** - City Campus - **Town** - Nottingham - **Salary** - £181 per week - **Salary period** - Yearly - **Closing** - 08/01/2023 23:59Job...
-
Workforce Operations Officer
2 weeks ago
Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full timeThe Bowel Cancer Screening Eastern Hub currently invites 56-74 year olds registered with a GP to be screened, via a faecal occult blood test, for bowel cancer. The hub provides analytical and Freephone helpline services, and liaises with 14 screening centres in their provision of colonoscopy investigation for all participants with positive screening...
-
Admin Assistant
3 weeks ago
Nottingham, United Kingdom Chalk Education Full time**Admin Assistant - Special School | Nottingham** Pay Rate £11.70 per hour Are you an organised and caring Admin Assistant looking for a new opportunity? Chalk is recruiting for this Admin Assistant position which is to start as soon as possible on a temp to perm basis in a friendly Special School in Nottingham. This school caters for vulnerable young...
