Company Secretarial Assistant

4 weeks ago

Guildford, United Kingdom RSM Full time
Company Secretarial AssistantWe are searching for an experienced Company Secretarial Assistant

Consulting brings together multiple teams acrossTransactions, Risk & Consulting, ABA, and Outsourcing to provideclient-centric solutions for RSM’s current and future clients within the middlemarket. Our Consulting team has a majorrole to play in driving forward the growth of the firm with over 1,700 peopledelivering almost £200m revenue.

At the heart of Consulting are the six solutions weoffer our clients: business transformation, deal services, finance functionsupport, risk and governance, forensic and investigation services, andrestructuring. Our solutions create an enhanced tailored approach to supportour clients in achieving their strategic goals and empower our people to makean impact and develop their own unique career path.

Overall job purpose

To provide routine company secretarial support to aportfolio of selected client companies.

To provide technical support and, where required, administrative support to the Corporate Secretarial team.

The opportunity to undergo training to develop a career as a chartered governanceprofessional will be available for the right candidate. Noexperience is necessary as full training will be provided.

Responsibilities

Providing routine company secretarial support to a portfolio of selected client companies (including maintenance of statutory registers on Diligent Entities, preparation and filing of the annual confirmation statement, preparation and filing of documentation relating to transactions categorised as Level 1 and, in due course, progressing to those transactions categorised as Level 2 under supervision.
Management of work in progress and billing, under supervision, in respect of the said portfolio.
Providing administrative support to the Corporate Secretarial team, including raising fee notes, Companies House filing, lodging documents with HMRC Stamp Office and helping to ensure that our clients comply with the Companies Act 2006.
Assisting with client take on procedures, recording client opportunities; gathering information on prospective clients; completing our Client Engagement and Acceptance Program records; and preparing engagement letters. Assisting with disengagement procedures relating to client companies that have been dissolved, transferred to new advisers, or placed in liquidation, including preparation of disengagement letters, collating statutory books and records, and complying with RSM’s policies and procedures regarding document retention and destruction. When required, sorting and distribution of client and departmental post. Ensuring that tasks are performed accurately and by the required deadlines. Communicating any problems in complying with instructions immediately to more senior personnel. Actively seeking feedback on work once it has been reviewed. Recording time spent daily and ensuring that time charged is consistent with the proper performance of the work. Developing technical knowledge through appropriate reading and courses. Complying with RSM policies and procedures at all times. Other ad hoc tasks as requested.

Personal and professional qualities

The role requires:

An interest in Company Law, Company Secretarial Practice or Anti-Money Laundering legislation and the desire to develop a career in Company Secretarial Services. Education to at least A Level standard or equivalent, with at least grade B GCSE Level English Language and Maths. Strong oral and written communication skills. Strong IT skills, particularly Microsoft Word, PowerPoint, and Excel. Ability to work on one’s own initiative and as part of a team. Good organisational and time-management skills. Ability to work under pressure. Flexibility and adaptability. Experienced hirePermanentGUILDFORDAccounting & Business Advisory

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