Company Secretarial Assistant

3 weeks ago

Guildford, United Kingdom RSM Full time

As one of the world’s largest networks of audit, tax and consulting firms, RSM delivers big ideas and premium service to help middle-market businesses thrive. We are a fast-growing firm with big ambitions - we have a clear goal to become the premium adviser to the middle market, globally. This vision touches everything we do, motivating and inspiring us to become better every day. If you are looking for a firm where you can build a future and make an impact, then RSM is the place for you.
**Overall Job Purpose**

**Responsibilities**
- Provide administrative support to the Corporate Secretarial team, including raising fee notes, Companies House filing and helping to ensure that our clients comply with the Companies Act 2006
- Assist with client take on procedures, recording client opportunities; gathering information on prospective clients; completing our Client Engagement and Acceptance Program records; and preparing engagement letters
- Undertake basic Company Secretarial tasks under supervision, including preparation of board minutes, resolutions and forms; and submission of documents to Companies House and HMRC Stamp Office
- Assist with the maintenance of clients’ statutory registers on Diligent Entities, our dedicated Company Secretarial database
- Sorting and distribution of client and departmental post, overseeing the maintenance of the Corporate Secretarial filing system and liaising with Guildford Facilities team re. archiving
- Ensure that tasks are performed accurately and by the required deadlines
- Communicate any problems in complying with instructions immediately to more senior staff
- Actively seek feedback on work once it has been reviewed
- Record time spent on a regular basis, and ensure that time charged is consistent with the proper performance of the work
- Develop technical knowledge through appropriate reading and courses
- Comply with RSM policies and procedures at all times
- Other ad hoc tasks as requested

**Personal and professional qualities**

**The role requires**:

- A willingness to develop an interest in Company Law, Company Secretarial Practice andAnti-Money Laundering legislation
- Educated to at least A Level standard or equivalent, with at least grade B GCSE Level English Language and Maths
- Strong oral and written communication skills
- Strong IT skills, particularly Microsoft Word, Powerpoint and Excel
- Ability to work on one’s own initiative and as part of a team
- Good organisational and time-management skills
- Ability to work under pressure
- Flexibility and adaptability

Diversity and Inclusion at RSM

At RSM, we want to create a strong sense of belonging so that people of all identities, backgrounds, and cultures feel they can bring their true self to work. Our clients come from all walks of life. We aim to achieve that same diversity of background, experience and perspective in our own teams, so that we can genuinely understand our client’s needs. Diverse teams bring a broader range of ideas and insights to work. That’s why we’re working together to ensure our firm’s principles and processes support a firm culture that embraces difference and strengthens inclusion.

At RSM we work hard to create an environment where our people can make a difference - to themselves, their career, their teams, and to the success of our firm and clients. We support all our people to work flexibly, to manage their family and other responsibilities alongside their work commitments; we believe this is key to achieving an inspiring and fulfilling working environment.

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