Administration Support Officer/PA
3 weeks ago
Job summary
THIS POST IS A SECONDMENT FOR 10 MONTHS DUE TO SECONDMENT COVER.
IF YOU ARE INTERESTED IN APPLYING FOR THE SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER PRIOR TO APPLYING FOR THIS POST.
We have an exciting opportunity for an existing Powys THB employee, working in administration at Band 2 or Band 3 to join the team on secondment up until 31/03/2025 as Band 3 Administration Support Officer/PA to work with the Community Services Manager, South Powys inthe Community Services Group. This role is full time, hours per week and will primarily be based at Brecon War Memorial Hospital, althoughthe successful candidate may be asked to provide administrative support on other sites in the South of Powys on occasion, including at BronllysHospital and also at Ystradgynlais Community Hospital.
Main duties of the job
The role will include all aspects of administrative/PA support, including coordinating both clinical and team meetings, minute taking for a variety ofmeetings and with a variety of internal and external stakeholders, supporting the Community Services Manager with appointments and diarymanagement, assisting clinical teams with workstreams and deadlines including concern responses and investigations, supporting the timelycompletion of audits, collating data and producing reports and using IT systems including Oracle, ESR and others as required. The successfulcandidate will also need to be flexible to adapt to changing demands, and undertake other tasks on request, relevant to this role includingassisting with support to medical teams.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Being the smallest Heath Board in Wales means that you won't get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.
As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We're also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales Achieving a healthy 'life work' balance is essential, and something we recognise by prioritising your well-being.
To start your journey with us, and to learn more about what we can offer you please visit: There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications/Knowledge
Essential
NVQ level 3/equivalent or relevant experience Experience of using computer based information systems Advanced keyboard skills equivalent to RSA 2/3
Desirable
Knowledge of structure of Powys THB Experience of working in an environment where both tact and diplomacy has had to be used
Experience
Essential
Advanced keyboard skills Excellent communication skills
Desirable
Ability to write/speak Welsh
Aptitude & Abilities
Essential
Excellent verbal and written communication skills Ability to identify, prioritise and work to short deadlines Able to work without supervision to achieve the objectives of the post Ability to design and layout reports, forms and other documents to a high quality and appropriate format Ability to take accurate minutes Ability to collate and undertake a basic analysis of data Ability to prepare information for meetings and seminars Ability to communicate clearly and succinctly, both orally and written
Desirable
An understanding of the Data Protection Act particularly in relation to confidentiality Welsh Speaker-
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