Senior Pharmacy Administrator
3 weeks ago
Job summary
An exciting opportunity has arisen within our pharmacy team for a Senior Pharmacy Administrator. The Senior Administrator supports the smooth running of the Pharmacy Department with a responsibility for co-ordinating and overseeing the administration functions of the department and providing supervisory support of administrator(s) within the department as appropriate.
They are required to provide a comprehensive secretarial and administrative support service to the Chief Pharmacist and Pharmacy Senior Management team in the pharmacy department. The post-holder needs to be able to have knowledge and experience of working with Microsoft office or equivalent and demonstrate attention to detail and accuracy to allow the completion of tasks involving internal as well as external stakeholders.
We strive to develop the knowledge and skills of our workforce to enable them to advance personally and professionally and this is that ideal career development prospect. Therefore, recruiting the best talent to fulfil this role is really important to us. To help us achieve this, you must be a driven and resilient individual that is ambitious to join our busy team.
Main duties of the job
The successful candidate will be delivering an efficient and effective administration support function to the Pharmacy Department and the Chief Pharmacist.
The post-holder will review, develop, and control administrative systems to assist the Pharmacy Operations on a daily basis.
Operating and maintaining site office systems and databases ensuring that they comply with GDPR requirements is critical to the role.
Areas of work and associated key tasks include:
Corporate Responsibilities - apply high standards of confidentiality in accordance with Trust and Departmental policies and procedures.
Managerial and Organisational - deliver full secretarial and administrative support to the pharmacy service.
Performance, Finance and Information
Research & Development - undertake and complete staff surveys when appropriate.
Educational and Professional
Communications and Working Relationships - scope of communication is diverse and can be at all levels within the Trust and with many external organisations.
Other key tasks will be included and are stipulated within the job description.
About us
#BeKnown at West Suffolk NHS Foundation Trust. By us. By our patients. By our community
We are a busy, friendly, rural NHS Trust providing high-quality care and compassion to more than a quarter of a million people across west Suffolk. We care for, treat and support people in hospital, at home and in various community settings.
The West Suffolk Hospital in Bury St Edmunds provides acute and secondary care services (emergency department, maternity and neonatal services, day surgery unit, eye treatment centre, Macmillan unit and children's ward). It has 500+ beds and is a partner teaching hospital of the University of Cambridge.
Adult and paediatric community services, provided in collaboration with West Suffolk Alliance partners, include a range of nursing, therapy, specialist, and ongoing temporary care and rehabilitation, some at our Newmarket Community Hospital.
We do our utmost to achieve outstanding clinical outcomes for patients and our values of fairness, inclusivity, respect, safety and team work guide how we work and behave as a team.
With nearly 5,000 staff, from all over the world, we strive to make our organisation a great place to work. Whatever your role or ambition, we want to help you be the best you can be.
We promote a diverse and inclusive community where everyones voice counts and you can #BeKnown for whoever you are.
Join us. What will you #BeKnown for?
Job description
Job responsibilities
Please view job description attached for full job responsibilities.
STAFF CAR PARKING
Staff Car Parking on the West Suffolk Hospital Site is eligible for individuals working outside of the core hours, 07:00 18:30.
For individuals working within the core hours, the Trust offers parking off site at the Bury St Edmunds Rugby Club, which is serviced by a regular shuttle bus to and from the Hospital. Details of the bus timetable can be found in the on-line starter pack on the West Suffolk Hospital website.
This parking restriction does not apply if an individual is required to work on a weekend or if they are required to complete on call duties within their role.
The closing date for this vacancy may change if we receive a strong response. Please ensure that you apply for any post you are interested in as soon as possible.
Person Specification
Education & Qualification
Essential
GCSEs grade C or above in Maths and English/New GCSE grade 4-9 in Maths and English or equivalent Vocational Level 3 or equivalent Excellent typing/word processing skills, minimum RSA Stage II or equivalent
Desirable
Advanced computer qualification
Experience & Knowledge
Essential
Previous experience in secretarial or administration work or demonstrable transferrable skill set Knowledge of specialist functional and medical terms Knowledge of organisational policies and procedures Knowledge and experience to deal with non- routine issues such as problem or developing alternative or additional procedures Experience in exchanging information with patients, relatives and staff on a variety of departmental matters and procedures, anxious patients and relatives, cultural or language difficulties. Experience in communication of complicated administrative information to staff from other departments, external contacts. Experience in communication of complex, sensitive, contentious information with a range of stakeholders, where persuasion or negotiation is required. Experience of organising meetings and associated administration Knowledge of human resources requirements and regulations Ability to manage resources o Experience of working with senior staff within an organisation
Desirable
Experience of working in the NHS or similar healthcare organisation Knowledge of specialist functional/medical terms and organisational policies and procedures
Skills & Abilities
Essential
Excellent communication skills, both written and verbal Excellent organisational, administrative and time management skills Ability to have a flexible approach to working hours/dutieand under pressure and to manage competing priorities in order to meet deadlines Ability to work with minimal supervision, use own initiative and deal with difficult situations Ability to work as a team member and maintain good working relationships Ability to work with a high level of accuracy Advanced keyboard skills and good working knowledge of MS Office with ability to interrogate data and create reports in a variety of formats appropriate for target audience and subject matter Ability to work independently and manage own workload
Personal Qualities
Essential
Professional attitude and manner-
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