Senior Administrator

3 weeks ago

Frome, United Kingdom Aspris Full time

North Hill House School are recruiting for a full time Senior Administrator to join our dedicated and talented education administration team.

Set in its own grounds close to Frome town centre, North Hill House is an independent specialist day school for children and young people aged 6 to 19 years with high functioning autistic spectrum disorders, including Asperger’s Syndrome and associated difficulties.

The school has been specifically designed to provide a strong focus for both UK and international students who need different levels of support to succeed, thus allowing young people with autistic spectrum disorders, Asperger’s Syndrome and associated difficulties to thrive effectively in an ever-demanding and complex society. Students have ambitions to live and work as self-reliant adults and we can help them to reach their goals with continued support, structure and guidance. 

The role:

As Senior Administrator your role will be to ensure that the administration operations within the school runs smoothly at all times and will include line management of the current administration team.

You and your team will manage the business administration functions of the school, including payroll, finance, HR, referrals, transport and fleet co-ordination and much much more, with support from the Head teacher and Regional Business Manager.

This is a fast-paced and demanding role, but also a role where you can flourish in your career and feel incredibly rewarded by helping those who need it most.

Main duties:

Line manage the administration team to ensure administrative tasks are completed as instructed, to deadline and to a high standard. Ensure the effective operation of administrative processes and procedures, recognising the importance of enquiries or issues and applying the appropriate prioritisation. Supervise, coach and support new or less experienced administration staff regarding administrative duties and procedures. Assist in the development and maintenance of specific administrative processes / systems, for example effective record keeping and filing systems. Liaise and work collaboratively with internal stakeholders including site-based staff and wider central services functions (Finance, HR, Recruitment). Take a lead role in the recruitment of new employees by providing administrative support to managers, undertaking a range of pre-employment checks, and ensuring recruitment is legal, safe and meets regulatory standards. Ensures the accuracy, confidentiality and security of personal files and employment records in accordance with Group policy, best practice and current legislation. Oversee financial and accounting administration such as dealing with invoices, processing of cash, checking transactions and undertaking reconciliation in line with academy financial procedures.  Processing local payroll, ensuring systems are updated in an accurate and timely manner. Liaise with external stakeholders including parents/carers, local authorities to arrange visits, meetings to support the referrals and admissions process. Facilitate and co-ordinate the organisation of the new pupil admission and transition process including new starter pack and new pupil orientation. Work alongside and support the Regional Business Manager with the day-to-day administration queries.

We are looking for someone who:

Has experience of leading administration teams and is confident taking a lead role in regard to specific processes / pieces of work with appropriate support if required. At all times will work collaboratively with relevant colleagues to fulfil the requirements of the role and contribute positively to the effective running of the administration function within the school. Has proven experience in multitasking and who is highly skilled and proficient in the use of Microsoft Office, Excel & Word. Has excellent time management and prioritisation skills in order to manage a varied and busy workload to meet deadlines. Have a proven track record of line management working with children and young people. Have experience of overseeing payroll and other human resource / employee relations functions. Demonstrate flexibility and resilience to respond to the changing needs of those who we support. Have a strong “can do” attitude.

Our benefits include:

Exclusive access to reward and discount scheme Blue Light discount card Flexible working Hybrid opportunities Comprehensive induction Commitment to your ongoing training and career progression Paid for enhanced PVG/DBS Wellbeing support Cycle to work scheme and more

Aspris is committed to safeguarding and promoting the welfare of children. All applicants must be willing to undergo safeguarding screening appropriate to the post, including checks with Disclosure & Barring Service and at least 2 references which cover the last 3 years; for all our services we will request references from where you have worked with either Children or Vulnerable Adults. Please be advised that references may be requested prior to interview for roles within our Schools.

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