Team Secretary-EIP

1 month ago

Southampton, United Kingdom Southern Health NHS Foundation Trust Full time

Job summary

Team Secretary (full-time) -- West EIP based at Tatchbury Mount near Southampton

Would you like the chance to make a real difference to support mental health care in the local area? Are you seeking to be part of a patient-facing admin team passionate about providing a caring and supportive service to patients.

We are a friendly, welcoming admin team working together on the NHS front line alongside our clinicians. We pride ourselves on our caring approach and our efficient systems.

Are you enthusiastic, team-orientated professional with proven secretarial and administrative skills. The role is varied, such as co-ordinating and minuting meetings, booking clinic appointments, typing clinic letters, assisting with patient referral administration and supporting our receptionist in greeting patients and dealing with telephone enquiries. You will have proven secretarial and administrative skills and experience such as typing and audio typing, strong IT system knowledge, for example Word, Excel, and Outlook, excellent verbal and written communication skills, time management and team working abilities and a professional yet compassionate this sounds like the role for you, we would love to meet you -- please do contact us for an informal chat or arrange a visit to meet our team

Main duties of the job

Management of various meetings, including weekly Multidisciplinary Team Meetings, and the on occasion Professional/CPA meeting, including preparation, minute taking and outcome of those meetings

About us

Are you committed to providing remarkable care and service?Are you passionate about helping people and want to make a difference every day?We want to meet you

Southern Health is one of the largest Foundation Trusts in the UK, specialising in mental health, adult and child community health and learning disabilities. We are committed to promoting the welfare and safeguarding of children, young people and adults at risk of abuse and neglect through our 6,500 strong workforce.

Southern Health has over 300 sites across the county and we serve million people throughout all stages of their lives. Our aim is to work alongside the people we support (and our health and care partners) to deliver the best possible care and constantly improve.

Here at SHFT we have so much to be proud of:

Working as a team and supporting each other, we put patients and our staff at the heart of everything we do. We have a skilled and diverse workforce and are committed to our staff development, offering bespoke training packages, leadership pathways and career opportunities. We offer a variety of benefits such as an amazing pension scheme, generous annual leave, Childcare Choices scheme, many discounts (Blue Light card, The Company Shop, NHS Staff Discounts, cycle to work scheme) and much more.

Come to work with us, together we will provide outstanding treatment and care to improve lives.

Job description

Job responsibilities

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.

Person Specification

Qualifications

Essential

GCSE Grade 3 at English

Desirable

Experience in minute taking Familiar with medical terminology

Experience

Essential

Competence in software packages (Word, Excel, databases and data entry) Good secretarial / administration experience

Desirable

Audio typing Experience of having used the Rio system

Additional Criteria

Essential

Calm under pressure Organised and a flexible approach to work Excellent interpersonal skills Attention to detail

Desirable

Experience of working with a Health or Adult Services setting

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