IT Procurement and Software Asset Lead
4 weeks ago
The IT Procurement and Software Asset Manager is part of the Certara Information Technology organization. Accurate and timely execution of IT Procurement & Asset Management (ITAM) enables key corporate priorities by controlling costs, enhancing operational efficiency, ensuring regulatory compliance, and mitigating security, and financial risks.
You will be responsible for IT procurement operations in collaboration with IT & business users. This role's primary responsibilities are executing on new & renewal procurement tasks while maintaining accurate asset utilization tracking, inventory levels, and ensuring business continuity. We are looking for someone who can leverage their experience to improve service delivery and scalability in a global environment.
This is an individual contributor role, but the candidate should be comfortable leveraging the skills of cross-functional teams to gain successful outcomes.
Responsibilities
Procurement Manage contracts and relationships to maximize value creation and costs for software licensing, maintenance, and service offerings Utilize forecasting and data to drive on-time delivery of IT assets and strives to maintain business continuity Plan, procure, and schedule the acquisition of IT hardware, software, and related items through documented processes Maintain regular contact with vendors and suppliers to ensure value and operational support are met Collect information for budgeting, software compliance & inventory, contract summaries, and cost comparisons Analyze invoices to ensure accuracy of goods delivered Software Asset Management Identify savings opportunities for renewals, software licensing, and services Develop, implement, and refine software asset management policies, processes, and procedures. Contribute to software process improvements and automation Maintain software standards, validate product lists, and maintenance contracts with the asset management database Reporting of the software installations and used licenses (gather and consolidate data, create software installation reports) Gather requirements and develop reports for internal customers. As part of the vendor scorecard process, facilitates and participates regularly in meetings and discussions between the vendor and appropriate System and/or customer resource Manage asset retrieval upon employee exits, ensure assets are retrieved on a timely basis Support Operational Standards, Diagrams, Policies, and Procedures Work with IT Management to establish standards and policies for procuring and tracking assets Recommend process improvements for problem prevention Identify and develop written support documentation Meet with business stakeholders to improve operational policies and ensure the continued upkeep of role-based access methodologies Service delivery, transition, and design of the accepted processes for the creation of new services Establish KPIs reporting on service delivery and utilization Participate in IT Projects and Ensure Long Term Drive to Consistency of Operations Drive successful implementation of technologies and services Provide constructive feedback on implementations with the goal of continuous improvement Execute projects using various technology solutions in an Agile framework Implementation/Execution: You are good at organizing and managing multiple priorities and/or projects by using appropriate methodologies and tools Innovate: You introduce new ideas and processes which improve performance and productivity Take an active role in achieving operational effectiveness
Qualifications
Education Required: Undergraduate Degree in Computer Science, Engineering, or related major or significant industry experience in a similar role for a $500M ARR organization Knowledge of complex vendor software contracts, licensing terminology, and software licensing rights, especially for major software vendors (IBM, Oracle, Microsoft). Must be able to interpret, analyze, & summarize contracts, and evaluate pricing & licensing proposals Experience in conducting software vendor audits 6+ years of related experience in an IT support organization 6+ years of related experience working with software requests, licensing, and licensing databases is preferred 6+ IT Asset Management and Discovery Tools experience Proven experience working as a procurement specialist Strong written and oral communication skills with the ability to clearly communicate ideas and results Team player with strong analytical skills and the ability to understand and resolve complex problems Conceptional knowledge of Information Technology The ability to plan, delegate and evaluate progress toward goals is necessary for managing these projects. Ability to think, plan and work independently under general direction Strong knowledge of IT Service Management processes, as well as experience with Discovery tool Able to travel to meet vendors and suppliers as necessary Capacity to consider governance and regulatory constraints Proven researching ability Advanced Excel skills to facilitate “Charge-back” & “Show-back” reports as required Demonstrated leadership skills
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