Pharmacy Purchasing

2 weeks ago

Bristol, United Kingdom University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) Full time

Job summary

An exciting opportunity to join the Pharmacy Purchasing Team team here at UHBW and play a pivotal role in supporting the pharmacy inventory in our Hospitals.

The Pharmacy Purchasing team act as the first point of contact for the procurement of medicines and the processing of associated invoices across UHBW. We strive to provide the best pharmaceutical care for our patients through safe, timely, cost effective procurement and stock management of medicines. Our key stakeholders include clinical pharmacists, pharmacy technicians, technical services staff, pharmaceutical wholesalers and manufacturer's.

The post holder should have excellent communication, IT skills and be able to prioritise workload to accommodate the demands within the team and service. The ideal candidate will have a flexible approach to work and maintain high level of professionalism at all times.

Home working is an option however the post holder is expected to view this arrangement flexibly and must be prepared to attend the workplace as and when required.

Main duties of the job

To provide a consistent and reliable support service to all departments within the Trust. To ensure all orders from pharmacies and other departments are dealt with promptly and information from pharmaceutical suppliers concerning orders is acted upon. To ensure credits are claimed in the event of a delivery discrepancy in accordance with claim for credit procedures. To ensure invoices and credit notes are processed promptly. Our target is to ensure all suppliers are paid within 30 days. To liaise with Creditor Paymentsand Pharmaceutical suppliers to resolve financial queries that may arise.

About us

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.

Job description

Job responsibilities

For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.

Person Specification

Qualifications and Training

Essential

Educated to GCSE, grade C or above (or equivalent) in English Language and Maths

Knowledge and Experience

Essential

Experience of working in a high-pressure environment Clerical/administration experience including ordering and/or invoicing

Desirable

Previous experience of Pharmacy Services including stock control Previous NHS experience

Skills and Abilities

Essential

Excellent/professional telephone manner with a strong customer focus Flexible approach to duties Proven ability to work under pressure and meet deadlines whilst maintaining a high standard of accuracy Proven good organisational skills Good IT skills including Microsoft packages Confidence to handle difficult conversations with patients, relatives and carers Attention to detail Ability to work effectively in a busy team, adjust to change and motivate others Ability to work independently and as part of a team

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