Accounts Assistant

2 months ago

Surbiton, United Kingdom Robert Half Full time

Robert Half is working with a privately owned construction company based in Surbiton, seeking a Part-time Accounts Assistant / Subcontractor and Purchase Ledger Clerk. This role is ideal for candidates with experience in finance departments, particularly in managing purchase ledgers and subcontractor accounts. The position is based in the office for 3 days a week, offering flexibility and a supportive working environment.

Job Purpose:

The Accounts Assistant / Subcontractor and Purchase Ledger Clerk will be responsible for managing the company's purchase ledger and subcontractor accounts. This includes processing invoices, ensuring payments are accurately recorded, and supporting the Finance Manager with month-end and year-end activities. The role involves liaising with subcontractors, suppliers, and internal teams to ensure all financial transactions are efficiently handled.

Key Responsibilities:

Subcontractor Management:

  • Process and verify subcontractor invoices and payments.
  • Ensure compliance by keeping all subcontractor documents up to date (contracts, insurance, compliance certificates).
  • Reconcile subcontractor accounts and resolve discrepancies.
  • Maintain detailed subcontractor records in the financial system.

Purchase Ledger Management:

  • Process supplier invoices and ensure authorisation.
  • Code and post invoices in the accounting system.
  • Prepare payment runs in line with company policies and authorisation requirements.
  • Reconcile supplier statements, addressing any queries or issues with suppliers.
  • Maintain accurate purchase ledger records and liaise with suppliers on payment statuses.

General Financial Duties:

  • Assist with month-end and year-end closing tasks related to purchase and subcontractor accounts.
  • Provide documentation and support during audits.
  • Maintain the holiday chart and manage time sheets from Site Managers and Indigo Labours for payroll.
  • Perform other finance-related tasks as needed.
Qualifications and Skills:
  • Prior experience in a finance department with knowledge of purchase ledgers and subcontractor management.
  • Proficiency in Microsoft Office, especially Excel; experience with Evolution software (Integrity) is a plus.
  • Detail-oriented with excellent organisational and time management skills.
  • Strong communication skills and ability to work both independently and as part of a team.
Salary and Benefits:
  • Salary: £32,000 (pro rata).
  • 20 days holiday allowance (pro rata), with the office closed between Christmas and New Year.
  • Bonus scheme available.
Working Conditions:
  • Part-time role, 3 days a week.
  • Based in the KT6 area, with office hours of 9am to 5pm (flexibility on hours may be discussed).

Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training. If you wish to apply, please read our Privacy Notice describing how we may process, disclose and store your personal data: roberthalf.com/gb/en/privacy-notice

Security alert: scammers are currently targeting jobseekers. Robert Half do not ask candidates for a fee or request candidates to send applications through instant messaging services such as WhatsApp or Telegram. Learn how to protect yourself by visiting our website: roberthalf.com/gb/en/how-spot-recruitment-scams-and-protect-yourself

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