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Document Controller

4 months ago

Leiston, United Kingdom Balfour Beatty Full time

About the role

SZC is ultimately owned by two shareholders, EDF and HMG. The shareholders hold their
investment in SZC through NNB Holdings Company (SZC) Limited. Over the course of the
current shareholding arrangements the shareholdings of the two shareholders will change.

The shareholders will fund SZC up until Financial Close through equity in line with the approved schedule
and budget. SZCs business is to design, finance, construct, commission, operate, maintain, and eventually
decommission the nuclear power plant and related infrastructure (including activities relating to hydrogen,
direct air capture and/or desalination) at Sizewell C in Suffolk. The principal objectives of the current
development phase of the SZC project are to agree and implement the Capital Raise Plan, including
completing an equity and debt raise, agree the core supply chain contracts and obtain the regulatory permits
and licences required for the construction phase of the Project (including the core environmental permits
and nuclear site licence).

Prior to the government investment decision SZC operated as part of EDF in the Nuclear Development
business unit and was staffed by EDF colleagues and independent contractors who are now in the process
of transferring to the direct employment of SZC. It is setting itself up as an organisation capable of
delivering a new nuclear power plant, from investment case and funding, to construction, commissioning,
operations, maintenance and decommissioning.

The SZC construction programme has a technical and commercial business case predicated on technical
replication of Hinkley Point C. EDF will be an important supplier of nuclear capability for the SZC
Programme from its established nuclear business footprint in the UK.

Key stakeholders are: UK Government, relevant Government departments and agencies including Treasury
BEIS, EDF, Financial investors and institutions, Regulators, Alliance partners and local communities.

What you'll be doing

The Document Controller is responsible to perform document control functions
for CWA and support the Quality Manager to implement the document control system.

Perform registration, dispatch, filing and archiving of formal documents in CWAs & Clients
EDMS
Follow-up and expediting the construction execution documents, quality records, clients returned
comments.
Assist in the compilation and indexing of quality records (Certificates, Life-time quality records,
hand-over reports) at stages of the Project,
Quality checking documents for compliance (format, completion, signatures..), tracking reviews &
approvals, controlling all disciplines checks required for compliance to project requirements and
prior to issuance into the Clients EDMS
Perform registration, track review & approvals within the CWA, issue and track in Clients system
project deviations (Request for Information, Field Change Requests, Non-conformances,
observations). Assist in controlling & following deviations until closure and capturing in the
handover reports.
Coordinating with Internal teams, Suppliers and Client the documents/quality records from
issuance to acceptance
Tracking completion of handover files
Train, Suppliers and Clients staff on document control requirements, processes and use of
EDMS tools.
Ensure system improvements established are properly implemented;
Be Document Controls point of contact for the CWA teams and Suppliers
Liaise with the Clients Document Control staff on minor day to day document control issues.
Inform the Quality Manager of issues, adjustments and improvements required in the supporting
means such as templates, registers and EDMS tools, which require administrator rights.
Allocate document numbers to ensure formal documents are uniquely and correctly identified,
and that associated metadata is correctly allocated and captured.
Implement and monitor EDMS workflows to ensure always the correct version at the point of use;
Control obsolete documents (superseded and cancelled);
Provide weekly, monthly, progress reports and other reports as required

Who we're looking for

Essential
Be a self-starter who takes the initiative, is tenacious and be passionate about quality and
continuous improvement
Have attention to detail and appreciate the importance of accurate record keeping and conforming
with project procedures
Take ownership of your work and work effectively with minimal supervision
Be able to multitask in a fast-paced environment
Have excellent communications skills and be able to provide training and guidance to people from all
backgrounds and all levels of seniority, from site workers to director level
Ensure that teams receive the necessary assistance and appropriate processes are being followed Be a good listener and work well with others
Be familiar with tablets and mobile technology
Be able to quickly learn new software, and show others how to use it
Be proficient in Microsoft Excel
Desirable
Previous experience in information management / document control
Previous experience on a major project
Existing knowledge of a digital records system or document control system
Problem solving and logic-based troubleshooting skills
Demonstrated ability to work successfully with a diverse group of customers

Why work for us

Day in, day out, our teams deliver some of the UKs most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasnt rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package thats right for you and your life. Here are some of our key benefits:

- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more