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Process Improvement Assistant

2 months ago

Royal Borough of Kensington and Chelsea, United Kingdom Hays Specialist Recruitment Full time

Process Improvement Assistant
Hourly Rate - £15 (non-negotiable)
Immediate Start - 3 months +
London, South Kensington
Hybrid Working - 2 days remote, 3 days work in London office

Your new role The Process Improvement Assistant will be responsible for resolving invoice match exceptions, which occur when discrepancies arise between purchase orders (PO), goods receipts, and vendor invoices. This includes non-compliance invoices without PO.

This role focusses on identifying the root causes of exceptions and inconsistent purchasing practices, streamlining resolution processes, and working with Process Improvement specialists in implementing improvements to minimise future exceptions. The ideal candidate is self-motivated, detail-oriented with a strong understanding of P2P processes, procurement operations and has experience with invoice matching systems.
Responsibilities

  • Review and identifying the root causes of discrepancies between purchase orders, goods receipts, and vendor invoices.
  • To challenge and identify issues in existing procedures and implement changes where appropriate to support performance and compliance.
  • Work closely with procurement, all local departments and vendors to resolve issues such as pricing discrepancies, quantity variances, and incorrect purchase orders.
  • Investigating & proposing opportunities for process improvements/enhancements to realise cost/time efficiencies or to avoid cost leakage because of Invoice match exceptions.
  • Collaborate with cross-functional teams to eliminate recurring issues leading to invoice match exceptions, including inconsistent purchasing practices, and incomplete or incorrect documentation


Skills and Experience

  • Previous experience of Purchasing or Procurement
  • Experience managing relationships with suppliers
  • Experience tracking and managing inventory levels
  • Good knowledge of the end to end supply chain process


What you need to do now
We are seeking candidates who can start immediately or within a 1-2 week notice period for a temporary role. Initially, due to the demanding nature of the position, you will be required to work on-site in South Kensington five days a week. Once training is completed, a hybrid working arrangement will be implemented, requiring you to be in the office three days a week and work remotely for the remaining two days.

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

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