Executive Assistant

1 month ago

Wallingford, United Kingdom UKCEH Full time
Salary - £30,684 to £32,563
Based in Wallingford, Oxfordshire. Hybrid working (50/50)
Permanent
We reserve the right to close this advert if we find the right candidate, so we encourage you to apply early.

UKCEH is looking for an experienced Executive Assistant to join our team of talented individuals, contributing to scientific discovery and generating the data, insights and solutions that researchers, businesses and governments need to solve complex environmental challenges.

Working at UKCEH is rewarding. Our science makes a real difference, enabling people and the environment to prosper, and enriching society. We are the custodians of a wealth of environmental data, collected by UKCEH and its predecessors over the course of more than 60 years. 

As a valued member of our team, you’ll get:

27 days annual leave, rising to 29 days after five years, plus 3 days for our Christmas closure10% employer pension contributionEnhanced maternity and paternity leave (subject to qualifying requirements)24 hour, 365-day access to support with physical, mental, social, health or financial issues plus access to our trained Welfare OfficersFlexible working opportunities

...

You’ll be joining our small and established EA team at our head office, who provide invaluable support to our team of Executive Directors, ensuring their administrative office runs with the highest efficiency.

This EA role will support the Associate Director of International Research and Development, the Director of Finance and other areas within the EA team. Due to the nature of these departments, this role involves complex diary management and the organisation of regular travel and accommodation. In addition to this, you will also provide administrative support to the evolving international office.

You’ll be joining a leading independent, not-for-profit research institute that’s committed to recruiting talented people like you, progressing your career and giving you the support you need to thrive at UKCEH.

Your main responsibilities will include: 

Maintain and monitor the Directors' Outlook calendars, booking both virtual and in-person meetings and using initiative to plan and organise their time effectively.Process delegated actions from meetings, liaise with the EA team and other relevant staff, produce deadline alerts, regularly review priorities to meet deadlines, proactively inform Directors of upcoming diary issues, and track and compile information on international activities.Monitor Directors’ emails and manage incoming phone calls, acting as a gatekeeper when necessary.Book domestic and international accommodation and transport, liaise with travel suppliers as needed, support visa applications for staff, and assist with risk assessments where appropriate.Manage correspondence by drafting letters and emails on behalf of the Directors or International Office, and proactively organise and file electronic and physical documents for easy retrieval.Provide administrative assistance, including minute-taking for quarterly board meetings, arrange high-level board meetings with drafted agendas and follow-up actions, and maintain a thorough understanding of related boards and committees while liaising with their secretaries to build strong relationships.Handle financial tasks such as processing expense claims and raising purchase orders. Assist the wider EA team with tasks such as scheduling senior staff meetings, arranging travel, supporting VIP visits, preparing briefing documents, and collating and distributing board papers. Additionally, take on occasional responsibilities to support other departments, alongside daily duties like diary management and minute-taking.Attend weekly meetings to share diary management updates, collaborate with EAs to ensure efficient handling of board-level meeting papers and arrangements, assist in organising internal meetings and external stakeholder visits, and provide holiday cover for other EAs in the team.

You will be an experienced and professional Personal Assistant or Executive Assistant who would be comfortable working within a fast-paced Executive office and able to manage the challenges that such a role may present.

This role requires a highly communicative and accountable team player who is flexible and willing in their support of others but is equally able to work unsupervised and is discerning in their approach.

For the role of Executive Assistant,we’re looking for somebody who has:

Has previous supported Directors within either a Personal Assistant, Executive Assistant capacity or similar experience Is exceptionally well organised with the ability to multitask and prioritise an ever-changing workloadHas excellent communication and interpersonal skills, with the confidence to interact with a range of stakeholders, including those on an international levelCan work autonomously and has the ability to review and respond to changing priorities approaching tight deadlinesMaintains a highly adaptable and flexible approach, willing to help and support other Executive Assistants where requiredIs capable of working under pressure calmly and professionally, maintaininghigh levels of confidentialityHighly proficient in using MS Office, particularly Outlook, Word, Excel, PowerPoint and Teams

If we’ve just described you, we’d love to meet. Apply now.

Unfortunately, we are unable to offer visa sponsorship for this position at this time.

  • Executive Chef Assistant

    4 weeks ago

    Wallingford, Oxfordshire, United Kingdom Oakman Inns Full time

    We are seeking a highly skilled Executive Chef Assistant to join our team at The Old Post Office in Wallingford.About The Oakman Group:The Oakman Group is a leading employer and proud member of the Sunday Times Best Places to Work for. We understand that our success lies in recruiting passionate individuals who deliver exceptional service and use...

  • Executive Chef

    6 days ago

    Wallingford, Oxfordshire, United Kingdom Sodexo Full time

    About SodexoAt Sodexo, our mission is to create a better every day for everyone. We are the global leader in services that improve the Quality of Life, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.We are committed to being an inclusive...

  • Executive Chef

    3 weeks ago

    Wallingford, Oxfordshire, United Kingdom Barchester Healthcare Full time

    Job SummaryAt Barchester Healthcare, we offer a unique opportunity for skilled chefs to work in a care home environment, delivering high-quality meals without the long hours and split shifts typical of the restaurant industry. This role provides a chance to work with fresh, seasonal produce and contribute to creating nutritious and appetizing menus tailored...

  • Executive Kitchen Manager

    4 weeks ago

    Wallingford, Oxfordshire, United Kingdom Darwin Escapes Full time

    Company OverviewDarwin Escapes is a leading provider of luxury resort destinations across the UK. With 26 unique locations, we offer something for everyone, from luxurious lodge retreats to family-focused destinations and countryside tranquil settings.Our mission is to deliver exceptional standards and customer experiences, making us the perfect choice for...

  • Executive Kitchen Supervisor

    3 weeks ago

    Wallingford, Oxfordshire, United Kingdom Barchester Healthcare Full time

    Are you a passionate Chef looking for a new challenge? Do you want to work in a dynamic and supportive team where you can make a real difference in people's lives?About the JobWe are seeking a skilled Second Chef to join our team at Barchester, a leading provider of healthcare services in the UK. As a key member of our kitchen team, you will be responsible...

  • Chef wanted

    2 months ago

    Wallingford, United Kingdom CV-Library Full time

    Chef wanted - £15-£19 per hour Recruiting now for chefs of all levels. Commis chefs, Chef De Parties, Sous Chefs and Head Chefs required! Paid by the hour £15-£19 per hour, depending on experience. We have an array of hotels, pubs, restaurants and events looking for chefs of all skill levels. Chef jobs in Oxford and...

  • Ifs Implementation Project Administrator

    6 months ago

    Wallingford, United Kingdom Fugro Full time

    Job Description Do you want to join our Geo-data revolution? Fugro’s global reach and unique know-how will put the world at your fingertips. Our love of exploration and technical expertise help us to provide our clients with invaluable insights. We source and make sense of the most relevant Geo-data for their needs, so they can design, build and operate...

  • Business Support Services Team Member

    3 weeks ago

    Wallingford, United Kingdom Healthcare Research Worldwide Full time

    Do you take pride in making a difference? Do you want to be part of a global central services team who support our broader market research, field and operations teams - The Cog of the company?HRW researchers, deliver scientifically-grounded, powerful insights to our pharmaceutical and healthcare clients? If this sounds Interesting and you want your...

  • Supply Chain Manager UK

    5 days ago

    Wallingford, United Kingdom Fugro NL Services B.V. Full time

    Do you want to join our Geo-data revolution? Fugro's global reach and unique know-how will put the world at your fingertips. Our love of exploration and technical expertise help us to provide our clients with invaluable insights. We source and make sense of the most relevant Geo-data for their needs, so they can design, build and operate their assets more...

  • Supply Chain Manager UK

    1 day ago

    Wallingford, United Kingdom Fugro NL Services B.V. Full time

    Do you want to join our Geo-data revolution? Fugro's global reach and unique know-how will put the world at your fingertips. Our love of exploration and technical expertise help us to provide our clients with invaluable insights. We source and make sense of the most relevant Geo-data for their needs, so they can design, build and operate their assets more...

  • Managing Director

    1 day ago

    Wallingford, United Kingdom EWS Group Full time

    We are a leading registration services and events software company that work within the trade exhibition, consumer and conference market. We pride ourselves on our strapline Passionate People, Intelligent Solutions and feel these are the elements that differentiate us from our competition. We are looking for an ambitious and highly motivated person that...

  • Managing Director

    4 days ago

    Wallingford, United Kingdom EWS Group Full time

    We are a leading registration services and events software company that work within the trade exhibition, consumer and conference market.We pride ourselves on our strapline Passionate People, Intelligent Solutions and feel these are the elements that differentiate us from our competition.We are looking for an ambitious and highly motivated person that is...

  • Head of R&D

    3 months ago

    Wallingford, United Kingdom Jonas Software UK Full time

    Description : Head of R&D The Gladstone Way It's not WHAT we do, it's WHY we do it! At Gladstone we are all about progression and constantly challenging and developing ourselves as individuals, as a company and ultimately as an industry. Inspiring our industry to innovate and to maximise the part that technology can play in getting more...

  • Managing Director

    5 days ago

    Wallingford, United Kingdom Jonas Software Full time

    We are a leading registration services and events software company that work within the trade exhibition, consumer and conference market.We pride ourselves on our strapline Passionate People, Intelligent Solutions and feel these are the elements that differentiate us from our competition.We are looking for an ambitious and highly motivated person that is...

  • Managing Director

    1 day ago

    Wallingford, United Kingdom Jonas Software Full time

    We are a leading registration services and events software company that work within the trade exhibition, consumer and conference market. We pride ourselves on our strapline Passionate People, Intelligent Solutions and feel these are the elements that differentiate us from our competition. We are looking for an ambitious and highly motivated person that...

  • Managing Director

    7 days ago

    Wallingford, Oxfordshire, United Kingdom Jonas Software Full time

    We are a leading registration services and events software company that work within the trade exhibition, consumer and conference market. We pride ourselves on our strapline Passionate People, Intelligent Solutions and feel these are the elements that differentiate us from our competition. We are looking for an ambitious and highly motivated person that...