Failsafe Officer/Admin Lead

2 months ago

Mexborough, United Kingdom Doncaster & Bassetlaw Teaching Hospitals NHS FT Full time

Job summary

An exciting opportunity has arisen for a full time Failsafe Officer/Admin Lead to provide support to the management team at the Community Diagnostic Centre at Montagu Hospital.

The CDC Failsafe Officer will collaborate with a broad spectrum of clinical and non-clinical personnel to manage all patient information and tracking systems, including the transfer of data between local Trusts. Moreover, the postholder will provide leadership and support to the CDC's administrative team, assuming responsibility for various HR functions.

The ideal candidate will be passionate about navigating the challenges of a dynamic and fast-paced work environment, possessing the composure to handle pressure and meet tight deadlines.

As a highly driven individual, you will have the capacity to inspire and impact others, propose and execute strategies to enhance service performance and efficiency, and possess outstanding communication abilities.

Main duties of the job

Conducting data validation and audits on a daily, weekly, and monthly basis, and communicating the results to both local and national teams, is crucial for maintaining the integrity of patient records and IT systems within the regional ICB and local Trusts.

Tasked with the management and dissemination of all data information on a daily, weekly, monthly, and quarterly basis, pertaining to the business unit, and ensuring timely reports to senior management, information teams, and ICB partners.

Collaborating with both clinical and non-clinical staff associated with the transfer of information between DBTH and local Trusts to refine and enhance the processes for internal referrals and patient pathways across the Trusts.

Overseeing the first line management of administrative staff to ensure accurate and efficient role execution, encompassing a variety of HR functions.

Working alongside the Operational Manager to oversee the recruitment, appraisal, and development of staff within the CDC, guaranteeing that the service aligns with patient pathways and key performance indicators.

About us

DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.

It is our goal to give those who join Team DBTH the tools and opportunities to grow their career, it's our pledge to help you Develop , Belong and Thrive , Here .

As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.

We offer a range of benefits to support our people including: o Extensive range of learning opportunitieso NHS Pension Schemeo Generous holiday entitlement in line with Terms & Conditionso Comprehensive health and wellbeing supporto NHS Car Lease schemes and a range of salary sacrifice schemeo Discounts on restaurants, getaways, shopping and finance through external providers.

Job description

Job responsibilities

Please see attached to the advert a job description and person specification for further details. Please ensure you read both documents carefully.

Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential

Person Specification

Knowledge and Experience

Essential

Experience of working in a pressured busy environment with supervisory responsibilities Supervisory or management experience Awareness and understanding of NHS service, 18 week referral to treatment (RTT) and outpatient and cancer treatment pathways Previous RTT / PTL Validation and management experience Demonstrable working knowledge of Microsoft packages including Word and Excel

Desirable

Previous waiting list experience

Eligibility/Qualifications/Training

Essential

Minimum of 3 GCSEs including English and Maths at Grade C or above or equivalent or equivalent experience. RSA III or NVQ III or suitable equivalent level administrative / supervisory qualification or equivalent or equivalent experience.

Interpersonal Skills

Essential

Effective communication skills Adaptable approach to dealing with staff Logical thinker, who is confident to share views Able to manage change Proactive, self-motivated and with a positive approach to work Flexible and adaptable, able to take direction and instruction from others Ability to deal calmly and diplomatically with a range of personalities and situations Excellent time management skills, Demonstrable ability to prioritise Ability to work under pressure to meet tight deadlines in a busy environment

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