Administrator

7 days ago

Huddersfield, United Kingdom NUPAS Ltd Full time

Job summary

NUPASare recruiting for a part-time, permanent administrator that requires anorganised, practical, individual to provide administrative support.

Thisis an office-based role.

Administratorneeds to be highly organized and detail-orientated individual to join our NUPASteam.

Asan administrator, you will play a crucial role in ensuring the smooth andefficient operation of our Huddersfield clinic. Responsible for managingadministrative tasks, coordinating patient bookings, maintaining records, andproviding support to staff.

Assistwith onward referral of patients where appropriate and gathering informationfrom other healthcare providers.

Interactwith patients to gather information and updates.

Assistthe Contact centre and remote consultations team as required.

Buildand maintain relationships with third party organisations to support servicedelivery at NUPAS.

Thisis an opportunity to work for one of the leading organisations supporting womensreproductive choices and, as such, it is essential that you feel aspassionately about this, and the right to choose, as we do.

Main duties of the job

Provide all aspects of administration for remote services.

Inputting data to paper and electronic documents as per legal requirements.

Management ofdepartment internal and external emails.

Liaise daily with NUPAS clinicsaround England.

Provide administrative support to Department Doctors.

Ensure that all patients records are kept confidential.

Be responsible for ensuring all patients are reviewed byDepartment Doctors in a timely manner.

About us

The post holder will have a duty to ensure that theprinciples of patient, carer and public involvement and engagement are adheredto in line with Section 11 of The Health and Social Care Act 2012 for ImprovingPatient Experience.

All staff are required to adhere to the principles ofpatient centred care as detailed in the NICE Quality Standard for PatientExperience and to treat patients with dignity, kindness, compassion, courtesy,respect, understanding and honesty.

The post holder will, in support of the NUPAS Visions &Values and ensure that everyone is treated as an individual and willacknowledge and value difference in order to treat everyone fairly.

Job description

Job responsibilities

Job TitJob Title: AdministratorHuddersfield

Accountable to: Regional Manager

Salary: £ per hour

Working Hours per week Weds, Thurs and Friday.

NUPAS is seeking a highly organized and detail-orientedindividual to join our team as an Administrator. As an Administrator, you willplay a crucial role in ensuring the smooth and efficient operation of ourHuddersfield Clinic. You will be responsible for managing administrative tasks,coordinating patient bookings, maintaining records, and providing support tostaff.

Responsibilities:

-Perform general administrative duties, includinganswering phone calls, responding to emails, and organising files anddocuments.

-Coordinate and schedule appointments forpatients.

-Prepare and distribute correspondence andreports.

-Maintain and update records, databases, andfiling systems.

-Assist in the preparation of reports, and othermaterials.

-Provide administrative support to staff members,including managing appointment bookings and patient services, and handlinglogistics.

-Manage office supplies and inventory, ensuringsufficient stock levels.

-Handle incoming and outgoing mail and consumabledeliveries.

-Assist with the onboarding process for newemployees, including preparing paperwork and setting up workstations.

-Maintain a professional and organised clinic environment.

Requirements:

-Proven experience as an administrator or in asimilar role.

-Excellent organisational and time managementskills.

-Strong attention to detail and accuracy.

-Proficient in Microsoft Office Suite (Word,Excel, PowerPoint, Outlook).

-Strong communication and interpersonal skills.

-Ability to multitask and prioritize taskseffectively.

-Strong problem-solving skills and ability towork independently.

-High level of professionalism andconfidentiality.

We offer a competitive salary, a supportive workenvironment, and opportunities for professional growth. If you are a motivatedand proactive individual with excellent administrative skills, we would love tohear from you.

AdditionalInformation

Confidentiality

Employeesmust not make unauthorised copies or disclose confidential or commercially

sensitiveorganisation information to unauthorised parties.

Employeesare required to use the email and internet systems responsibly and to exercisea high level of caution when transmitting confidential information.

Behaviour

Employeesare expected to observe the highest standards of personal and professional behavioursuch that clients, fellow workers and others have confidence in theirintegrity.

Employeesare expected to show respect, sensitivity and courtesy to all those they come intocontact with during the course of their work

Health and Safety

Allemployees must observe all safety rules and follow safe working practices.

No Smoking

Under theHealth Act 2006, all enclosed or substantially enclosed workplaces and organisationvehicles must be smoke-free. To help tocreate a healthy and safe working environment and protect employees and clientsfrom the effects of ill health associated with smoking and passive smoking, allorganisation land and buildings and organisation vehicles will be designatedsmoke-free.

Personal Property

The organisationdoes not accept responsibility for personal property brought on to the organisationspremises. Articles lost or found on organisationpremises should be reported to a line manager.Cars are parked on the organisations property at your risk.

Registered Health Professionals

All organisationemployees who are required to register with a professional body, to enable themto practice within their profession, are required to comply with their code ofconduct and requirements of their professional registration at all times.

SafeguardingResponsibilities

All staff have a responsibility tounderstand and adhere to the requirements of organisation policy and protocolswhen dealing with Children, Young People and Vulnerable Adults. All employees must share the organisationscommitment to protect, safeguard and promote the welfare of children, youngpeople and vulnerable adults.

InformationGovernance

All staffhave a responsibility to ensure full compliance with Information Governance atall times which includes data protection, confidentiality and informationsecurity. Staff need to understand andmake themselves fully aware of all organisation policies and procedures relatedto information governance.

Location

Huddersfieldwith remote support for our Leeds Clinic 1 day a week.

This job description may evolve in discussionwith the post holder and may be changed by mutual agreement from time to time.

Person Specification

Experience

Essential

Excellent Communication Skills. Excellent Organisational Skills. Good Time Management. Experience of using all aspects of Microsoft office / Excel Experience of working in a fast-paced Admin environment Experience of managing multiple tasks simultaneously . Experience of prioritising workload. Willingness to Learn. Must be a Team Player. Works well under pressure.

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