Team Administrator

Responsibilities:

• Manage shared inboxes alongside other Team Administrators.

• Organise and coordinate diaries efficiently.

• Arrange and coordinate team and Programme meetings, as well as seminars.

• Provide support and make arrangements for visitors to the Programme.

• Facilitate travel arrangements for Programme Faculty and teams.

• Handle various administrative tasks including purchasing, minute-taking during meetings, completing paperwork, processing expenses, and ensuring overall smooth operation of the Programme.

• Act as a key point of contact for both internal and external stakeholders.

Essential Skills:

• Proven comprehensive secretarial/PA or administrative experience at senior manager level  

• Excellent IT skills, including proficiency in Microsoft Office and using the Internet for background research

• Appropriate level of data protection, security and confidentiality awareness 

• Organising and managing events, meetings and seminars 

• Proficient in managing multiple diaries concurrently

• Excellent interpersonal skills and team working skills 

• Exceptional organiser with the ability to prioritise and manage workload 

• Ability to work independently, but also able to develop strong collaborative working relationships with diverse team members/stakeholders 

• Attention to detail with a high level of accuracy 

• Financial administration such as managing expense claims and credit card reconciliations 

• Commitment to and focus on quality, promoting high standards in all they do 

• Accepts responsibility and accountability for own work 

• Demonstrates professional curiosity 

• Able to work effectively under pressure

• Solution-focused 

• Willingness to acquire new knowledge and skills 

Desirable:

• Relevant academic and/or professional qualification in administration or equivalent experience 

• Previous experience of working in a scientific environment

• Basic knowledge of project principles 

• Taking minutes