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Administration Assistant

2 months ago

Yorkshire, United Kingdom The Wilf Ward Family Trust Full time

Do you thrive on keeping things organised and running smoothly? If you've got the passion for details and drive to make a difference then we want you on our team

We are a dedicated social care charity committed to supporting adults with profound physical and learning disabilities. Our mission? To change lives, one step at a time. We believe in community, compassion, and creativity - and we're looking for someone who shares these values to join us as our new Administration Assistant.

What You'll Be Doing:

As an Administration Assistant, you will play a vital role in the smooth operation of our charity. Some duties include (please see attached Job Description for more detail):

  • Provide general administrative support, including managing phone calls and emails.
  • Assist with the preparation of reports, presentations, and correspondence when required.
  • Order and maintain stationery supplies within The Trust. 
  • Update the Regional Archiving Databases and ensuring that information is accurately recorded, and that information is stored in line with GDPR compliance.
  • Arrange safe removal of shredding using approved nominated supplier and update databases, along with labelling and boxing if required.
  • Support the Head of Digital and Technology in the development and delivery of the Trusts digital, data and technology strategy, particularly in relation to a move to digital records. 

What You'll Bring:

  • 5 GCSEs at level A-C, or 9-4 (must include Maths and English)
  • Previous experience of working in an administration role with data management, and entry input is desirable
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Excellent written and verbal communication skills
  • A proactive and flexible approach to work, with the ability to work independently and as part of a team
  • A compassionate and empathetic attitude, aligned with the values of our charity

Due to the nature of the role a Full UK Driving Licence is essential. Our head office is located in Pickering with a number of regional office bases across Yorkshire where you can work from (including Ripon, Scarborough & Beverley). 

Please be aware it’s a criminal offence for people who are barred from working in Regulated Activity (under the Safeguarding and Vulnerable Groups Act 2006) to apply for roles that require them to work unsupervised with that particular group such as adults or children. Please note any successful job offer will be conditional based on pre-employment checks such as DBS and referencing prior to a start date agreed. The Wilf Ward Family Trust has a clear commitment to safeguarding within all practices, for more information on criminal discloses you can visit Check if you need to tell someone about your criminal record: When you need to tell someone about your criminal record - GOV.UK (www.gov.uk)