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Lead Team Secretary
3 months ago
Job summary
We are looking to appoint a highly motivated individual to cover maternity leave to manage our busy Admin Team as a Lead Team Secretary in the Child Health Centre at Wansbeck General Hospital.
You should be suitably qualified and experienced in secretarial work, as well as having experience of managing and allocating workloads to administrative staff. Secondment may considered.
Main duties of the job
The successful applicant will be required to oversee the secretarial, clerical and outpatient clerks working at Wansbeck General Hospital, Blyth Community Hospital and Hexham General Hospital.
As part of the role you will be required to plan, allocate and supervise the work of staff under your remit. You will also be required to manage attendance using Health Roster, complete appraisals, undertake return to work interviews and support the clerical team with the help of the Administration Manager. Further expectations of the post holder are included in the job description. You will also provide a comprehensive secretarial service to consultant(s) and their teams.
The post holder must be able to use their own initiative, work under pressure, keep to strict deadlines and have excellent organisational, interpersonal and communication skills. You should possess OCR/RSA 3 typewriting or word processing or equivalent experience and knowledge of IT packages and applications.
About us
We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, covering one of the largest geographical areas of any NHS trust in the country. Leading in innovation and quality - opening a state of the art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. Do you want to work in one of the best performing NHS organisations in England? Work in an organisation that supports its staff and focuses on staff experience as much as it does the experience of its patients? You can live and breathe in an area that has the cleanest air, cost effective living, great nightlife, some of the best schools with a wealth of history available on your doorstep. Sound too good to be true? Well it isn't, this is what you get when you work for Northumbria Healthcare, this is the Northumbria Way Please read 'applicant guidance notes' before submitting your application.
Job description
Job responsibilities
To act as Lead Secretary to a specialty team which consists of secretaries, clerical officers and outpatient clerks.
Plan, allocate and supervise the work of a team.
Provide comprehensive secretarial service to consultant(s) and their team.
To role model compassionate and inclusive leadership in order to shape the creation of a collective leadership culture within the trust. This means demonstrating a consistent leadership style which (a) engages, enables and empowers others (b) uses coaching to promote ownership of learning and quality improvement and (c) facilitates team working and collaboration within teams / departments and across organisational boundaries.
Person Specification
Qualifications
Essential
RSA III/OCR or equivalent experience + knowledge acquired through further experience GCSE English Language Grade C or above or equivalent knowledge AMSPAR Diploma or equivalent experience
Desirable
ECDL or advanced EDCL
Experience and Knowledge
Essential
Secretarial experience, preferably medical secretarial Experience of exercising judgment, independently managing work and working as part of a team
Desirable
Experience of supervision or line management of staff