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Office Administrator
4 months ago
What is the job?
We’re looking for an Office Administrator to support the entity by providing comprehensive support and managing a range of administrative tasks, ensuring smooth operations, and assisting with organisation and communication across the entity.
Working Hours: Monday to Friday 8.00 am – 4.30 pm (Hybrid working available)
Who we are?
Thorlabs is a global, industry leading optical technologies company. We are experts in the design and manufacture or a range of innovative photonics products. We use these products in manufacturing and research, from fibre optics to piezo motors. We are the gold standard with optics laboratories worldwide. There are now 22 facilities across the world in 13 countries. Here in Ely, we are responsible for the Motion Control and Optical Tables product line.
Where you will be working?
It’s a hybrid role, working in our new purpose-built facility in Witchford, Ely as well as your home. Our purpose-built facility is just 12 miles from Cambridge, within the beautiful mediaeval city of Ely. There are train and bus links to Ely from Kings Cross and Liverpool Street London, and our site is within distance of Ely train station and Ely Bus station.
Requirements
What is essential to us…
- Excellent communication skills.
- Highly organised with exceptional attention to detail.
- Sound IT skills with expertise in PowerPoint.
- Able to work independently.
- Confident co-ordinating international travel arrangements.
- Ability to prioritise your work effectively and meet deadlines.
- A flexible attitude with the ability to make decisions when required.
What we would like you to do/ to see…
- Assist in coordinating, booking, and managing travel arrangements and accommodation for the entity.
- Organise and prepare for meetings including coordinating necessary documentation and presentations. Co-ordinating refreshments, lunches etc.
- Co-ordinate and communicate the entity cross departmental team brief.
- Support the Business Support Administrator with the roll out of entity IIP related activities.
- Provide timely reminders for important deadlines and co-ordination of documentation e.g., the annual business plan slides.
- Support with the planning and co-ordination of annual events such as the Christmas and Summer Parties.
- Organise company celebrations – budget busting celebrations etc.
- Organise employee gifts – Birthday, Easter, Christmas etc.
- Support with company charity events.
- Support with local networking opportunities – reaching out to local schools, colleges, and charities.
- Support with HR related activities for example, new starter inductions.
- Undertake routine administrative duties including printing, photocopying, scanning and filing etc.
What will you get?
At Thorlabs there are lots of opportunities for inhouse customised training and development that accelerates your career progression. We have free onsite parking, free refreshments, as well as an entertainment area in our large canteen for your enjoyment.
And the benefits are?
Competitive Salary to attract the best, plus an excellent benefits package including pension, health care, 25 days holiday plus public holidays.
Job Reference: THOR-VC-760
This is a rolling campaign, so we will actively interview applicants. We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
This role does not currently meet the UK Visas and Immigration criteria for obtaining a Skilled Worker Visa we are therefore unable to accept applications that require employer sponsorship in order to obtain a Skilled Worker Visa.
We would encourage all internal applicants to inform their line managers of their interest in this position.
Benefits
-Contributed Pension Scheme -Group Life Cover -Private Health Care -Group Income Protection & more.
Please apply through the Apply for this job button or send a copy of your CV along with a covering letter and your salary expectations to: Human Resources at Thorlabs Ltd, 204 Lancaster Way Business Park, Ely, Cambs, CB6 3NX or e-mail recruitment@thorlabs.com.
In line with the requirements of the Immigration, Asylum and Nationality Act 2006, all applicants must have a valid permission to enter or remain in the UK with no condition that prevents them from working in the UK. Documented evidence of such permission will be required from candidates as part of the recruitment process.
