PA to COO

PA to COO and CPO

£30000 + excellent benefits

Hailsham

This PA post will provide confidential and high-level administrative support to both the COO and CPO, ensuring efficient operation of their offices. The role demands exceptional organisation, the ability to handle information with discretion, and the capacity to manage multiple priorities.

You will:

• Manage the diaries for the COO and CPO, ensuring effective scheduling of meetings, appointments, and events.
• Handle and prioritise all correspondence on behalf of the COO and CPO, drafting responses where appropriate
• Act as a first point of contact for both the COO and CPO, handling queries professionally a directing them as necessary.
• Prepare confidential documents, reports, presentations, and communication
• Ensure the COO and CPO are reminded of key deadlines, meetings, and important tasks.
• Organise meetings, including setting agendas, preparing meeting materials, coordinating logistics (venues, catering, IT), and ensuring smooth execution.
• Attend and minute meetings as required, ensuring all actions are accurately captured and followed up.
• Coordinate regular and ad-hoc meetings for leadership teams, ensuring that key stakeholders are kept informed of all arrangements
• Provide general administrative support to both the COO and CPO, including record-keeping, and document management
• Administration of the Trust insurance policies (assisting with enquiries, notifications a claims)
• Manage confidential and sensitive information related to operational and HR matters accordance with GDPR and organisational policies.
• Assist with various projects and initiatives led by the COO and CPO, ensuring timely progress and completion

Essential Criteria:

• Proven experience providing PA support at a senior level, ideally for executive leadership.
• Minimum of GCSEs in English and Maths (Grades A-C) or equivalent
• Familiarity with working in a fast-paced environment where multi-tasking is required
• Experience in a school, charity, or similarly regulated environment is desirable

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.