Document Controller

3 days ago


Dover, United Kingdom Port of Dover Full time

The Port of Dover is closing the gap every day between the UK and the world by connecting trade, travel, visitors and communities locally-globally, collaborating with local and international partners to create a more seamless, sustainable and tech-enabled port. As the UK's busiest international ferry port and a vital gateway for the movement of people and trade, Dover handles £144 billion of trade per year, 33% of UK trade in goods with the EU and welcomes over 11 million passengers. Dover is also an award-winning cruise port, delivering world class travel and visitor experiences to the most prestigious cruise lines.

With a growing and diversifying cargo business operating from state-of-the-art facilities, a brand-new marina which is a major feature of the exciting waterfront development, and opportunities for further expansion in the future, Dover's proud history dating back 400 years has a new modern twist.\"

Job Summary

You will be responsible for ensuring compliance with all aspects of document control policy and process for the Engineering function at the Port of Dover. You will be the primary overseer for all aspects of document & record management and governance within both the document management system and asset management maintenance systems.

You will implement and maintain document control processes overseeing compliance with both internal and external standards and regulations.

Be the point on contact and responsible for all Engineering Document control training for business process and systems. You will also act as the gatekeeper for all documentation data and systems structures, workflows, Quality management, governance and assurance for whole asset life cycle management of Port Engineering documentation.

Some of your duties will include, but not limited to:

- Providing tactical day to day oversight within projects to facilitate the smooth collation and handover of documentation data in approved format

- Playing an integral part in the function of operational maintenance documentation, ensuring the compliance with appropriate internal and external standards.

- Quality checking data and documentation to ensure its compliant with PoD standards and rejecting where it is not

- Setting up and overseeing documentation workflows, statuses, approvals to align with Port standards for governance and assurance.

- Managing DMS IT systems access, explaining how to use the system to users, administration, and system configuration.

Skills and Qualifications

• GCSEs Grade 4 or above to include Maths and English

• Extensive document control experience, managing documentation from project inception through every stage of an assets life cycle

• Experience of working with and managing Document Management Systems

• Good understanding of Asset Management

• Excellent working knowledge of MS Office applications to include: Word, Excel (formulas and macros) and Outlook

• Good working knowledge of MS Power query for automation of routine data tasks and problem solving or a demonstrable ability to learn Power Query

• Full UK driving licence and use of own vehicle

Benefits:

• 5 weeks annual leave + bank holidays (pro rata)

• Generous contributory pension scheme

• Discretionary annual bonus scheme

• Private Health Care

• Life assurance

• Employee assistance programme

• 3rd party discounts

• Cycle to work scheme

• Benefits and reward platform

• Free Parking

• Employee volunteering scheme

All offers of employment are subject to us obtaining satisfactory references (covering all education, training, employment and unemployment in the preceding 5 years) and there will be a pre-employment medical including a Drug and Alcohol test. We need to satisfy your Right to Work in the UK.

Please be aware that all employees will be subject to background security checks in order to obtain a Dock Pass.

We value the unique differences that each of our colleagues bring to work every day and are committed to creating an environment where everyone is looking after each other and respected, included and able to perform at their best.

We are happy to discuss flexible working where possible.


  • Document Controller

    4 weeks ago


    Dover, Kent, United Kingdom Port of Dover Full time

    Job Title: Document ControllerJoin the Port of Dover team as a Document Controller, responsible for managing all aspects of document control for the Engineering function. This role is a key part of the Asset Management Team, ensuring the smooth operation of the port's assets.Key Responsibilities:Provide tactical day-to-day oversight within projects to...

  • Document Controller

    4 weeks ago


    Dover, Kent, United Kingdom Port of Dover Full time

    Job Title: Document ControllerJoin the Port of Dover team as a Document Controller, responsible for managing all aspects of document control for the Engineering function. This role is a key part of the Asset Management Team, ensuring the smooth operation of the port's assets.Key Responsibilities:Provide tactical day-to-day oversight within projects to...

  • Document Controller

    4 weeks ago


    Dover, Kent, United Kingdom Port of Dover Full time

    Job Title: Document ControllerJoin the Port of Dover team as a Document Controller, responsible for managing all aspects of document control for the Engineering function. This role is a key part of the Asset Management Team, ensuring the smooth operation of the port's assets.Key Responsibilities:Provide tactical day-to-day oversight within projects to...

  • Document Controller

    4 weeks ago


    Dover, Kent, United Kingdom Port of Dover Full time

    Job Title: Document ControllerJoin the Port of Dover team as a Document Controller, responsible for managing all aspects of document control for the Engineering function. This role is a key part of the Asset Management Team, ensuring the smooth operation of the port's assets.Key Responsibilities:Provide tactical day-to-day oversight within projects to...

  • Document Controller

    5 months ago


    Dover, United Kingdom Walker Construction (UK) Ltd Full time

    We are currently seeking a Construction Admin/Document Controller to join our team intially based in Dover, Kent. The role is to ensure that all project documentation is up to date, available and easily accessible by the management team. You would be responsible for ensuring that the management team is informed of updated information as it becomes...

  • Document Controller

    5 months ago


    Dover, United Kingdom Port of Dover Full time

    The Port of Dover is closing the gap every day between the UK and the world by connecting trade, travel, visitors and communities locally-globally, collaborating with local and international partners to create a more seamless, sustainable and tech-enabled port. As the UK's busiest international ferry port and a vital gateway for the movement of people and...

  • Document Controller

    5 months ago


    Dover, United Kingdom Port of Dover Full time

    The Port of Dover is closing the gap every day between the UK and the world by connecting trade, travel, visitors and communities locally-globally, collaborating with local and international partners to create a more seamless, sustainable and tech-enabled port. As the UK's busiest international ferry port and a vital gateway for the movement of people and...

  • Workshop Controller

    5 months ago


    Dover, United Kingdom Stagecoach Full time

    **Salary** New roll created for new engineering asset management system (EAMS) A vacancy has arisen within Stagecoach South East for a Workshop Controller at our Dover depot. The role of the Workshop controller is to ensure the workshop is run with maximum efficiency and capacity by adapting capacity to meet the demands of our ever-changing business as...

  • Health, Safety

    5 months ago


    Dover, United Kingdom DP World Full time

    The role will require occasional travel to P&O Ferries ports and vessels. **Key responsibilities of the role**: **ISO recertification Assistance** - Support the preparation and execution of ISO 14001 and 45001 recertification audits. - Ensure compliance with ISO standards by conducting regular reviews and updates of relevant documentation. - Co-ordinate...

  • Freight Forwarder

    5 months ago


    Dover, United Kingdom HR GO Recruitment Full time

    Duties include.- Investigating and planning the most appropriate route for shipments- Obtaining, checking and preparing documentation- Meet customs and insurance requirements and packing specifications- Compliance with other countries' regulations - Maintaining communication and control through all phases of the journey- Build excellent relationships with...

  • Care Assistant

    5 months ago


    Dover, United Kingdom Alexander House Full time

    Our care team is growing and with recent promotions we are looking to build our team further. We can provide in house training and support you increase knowledge and skill and if you wish to progress we will help. The company has opportunities progression. if you want to make a difference to someone's day and be a part of a team who wants to make a...

  • Project Manager

    3 weeks ago


    Dover, Kent, United Kingdom Bakkavor Group Full time £8,400

    Project Manager - EngineeringWe are seeking an experienced Project Manager to lead our engineering projects at Bakkavor Salads Tilmanstone. As a key member of our team, you will be responsible for the end-to-end delivery of projects, ensuring they are completed on time, within budget, and to the required quality standards.Key Responsibilities:Establish a...


  • Dover, Kent, United Kingdom Peregrine Full time

    Project Support OfficerPeregrine is seeking a highly organized and detail-oriented Project Support Officer to join our team. As a key member of our project team, you will be responsible for providing administrative support to project managers and team members.Key Responsibilities:Assist with project planning and scheduling, including maintaining project...


  • Dover, Kent, United Kingdom Pinnacle Recruitment Ltd Full time

    Job Title: Assistant Quantity Surveyor Job Summary: We are seeking an experienced Assistant Quantity Surveyor to join our team at Pinnacle Recruitment Ltd. The successful candidate will have a strong background in quantity surveying and a proven track record of delivering high-quality projects. Key Responsibilities: * Assist in the preparation of tender...

  • Care Assistant

    5 months ago


    Dover, United Kingdom Alexander House Full time

    Our growing team is looking for enthusiastic, hard working people that want to provide dignified Person centred care to elderly people living with dementia. The home is looking to expand the care team and hoping you are the right person. We have a family orientated feel and work ethic within the home and our ethos follows the 6cs. We provide training in...


  • Dover, Kent, United Kingdom Pinnacle Recruitment Ltd Full time

    Assistant Quantity Surveyor OpportunityWe are seeking an experienced Assistant Quantity Surveyor to join our client's commercial team. The ideal candidate will have a strong background in quantity surveying and excellent commercial skills.The successful candidate will be responsible for assisting the commercial team with project management, cost control, and...


  • Dover, Kent, United Kingdom Giant Eagle Full time

    Job SummaryWe are seeking a highly skilled Dairy Department Manager to join our team at Giant Eagle. As a key member of our grocery and dairy team, you will be responsible for developing and implementing merchandising plans to meet financial objectives, controlling department costs, and maintaining a safe and clean environment.Key ResponsibilitiesDevelop and...


  • Dover, Kent, United Kingdom Randstad Construction and Property Full time

    About the Role:As a Senior Quantity Surveyor, you will play a key role in the successful financial management and delivery of our projects. Your responsibilities will include:• Preparing and maintaining accurate cost estimates, budgets, and tender documents for civil works projects.• Managing and negotiating contracts with sub-contractors and suppliers...


  • Dover, United Kingdom CV-Library Full time

    Senior Quantity Surveyor Have you had experience as a Senior Quantity Surveyor? Do you have experience in demolition and rebuilding from the ground up? If so, read on and learn about the role! Role: Senior QS Location: Dover Eastern Docks Pay Rate: Refer to Randstad Start date: ASAP Contract: Freelance Randstad Contact: Lewis...

  • Night Care Assistant

    5 months ago


    Dover, United Kingdom Alexander House Full time

    Our growing team is looking for enthusiastic, hard working people that want to provide dignified Person centred care to elderly people living with dementia. The home is looking to expand the care team and hoping you are the right person. We have a family orientated feel and work ethic within the home and our ethos follows the 6cs. We provide training in...