Band 3 Medical Secretary-Respiratory Medicine

4 weeks ago

Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

Job summary

An opportunity has arisen for a band 3 Medical Secretary to support one of our Respiratory Medicine Teams at Heartlands. You will be expected to provide a comprehensive secretarial service within our busy department. The role will entail working closely with our clinical teams to provide safe and effective management of patients; you will be the first point of contact so you should also possess excellent communication skills.

Our medical secretaries provide a highly valued service so we are looking for an individual who has experience and a proven track record of working as a secretary for at least 12 months or has admin experience within a healthcare background ; along with accurate audio-typing skills; you should be well organised, be able to multi-task and stay calm under pressure with the flexibility to respond to any changing service demands at short notice. You should also have a good working knowledge of MS Office and be able to pick up new IT systems quickly.

The main duties will include: audio-typing of clinical letters; booking rescheduling and cancelling of appointments/clinics; diary management; monitoring waiting lists & clinic capacity; record-keeping and inputting of data; pulling data for auditing & reporting purposes; processing referrals; dealing with post and telephone queries from patients and any other secretarial/admin tasks.

We are seeking to appoint a motivated and enthusiastic individual who is proactive and able to troubleshoot on a daily basis.

Main duties of the job

To book, reschedule and cancel appointments/clinics;

To monitor waiting lists & clinic capacity;

To produce accurate correspondence in a timely manner, typing from audio dictation;

To maintain & progress results of patient investigations an on receipt, prioritise & action according to clinical need with guidance from the medical team;

To maintain Consultant diaries as required;

Providing a first point of contact for patients, colleagues and other health care professionals;

Updating and inputting of patient information on to the appropriate systems and spreadsheets;

Scanning documents as required to patient records;

To be able to organise daily workload and prioritise tasks to meet timescales & deadlines;

Completing necessary actions required from correspondence and any requests received;

And any other work as defined in the job description.

Those in secretarial roles for 12 months or more or have admin experience in a healthcare setting.

About us

We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:

Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

University Hospitals Birmingham is a Smoke-Free premises hospital.

Job description

Job responsibilities

*Please Note : For a specific detailed job description for this vacancy, please see attached Job Description*

Person Specification

Qualifications

Essential

Good General Education ( GCSE English and Maths A-C) GCSE Level 9-4 Business Administration NVQ level 3 or equivalent experience in a clerical environment

Experience

Essential

Experience of dealing with the Public/Customer service experience Experience of working with a range of Microsoft Office packages (eg. Word, Excel and Outlook) Experience of using IT systems

  • Band 3 Medical Secretary-Respiratory Medicine

    2 weeks ago

    Birmingham, Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    Unleash your potential as a Band 3 Medical SecretaryA fantastic chance is available for a Band 3 Medical Secretary to offer support to one of our Respiratory Medicine Teams at Heartlands. In this role, you'll deliver a comprehensive secretarial service in our lively department. Working closely with clinical teams to ensure the safe and efficient management...

  • Band 3 Medical Secretary-respiratory Medicine

    4 weeks ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: An opportunity has arisen for a band 3 Medical Secretary to support one of our Respiratory Medicine Teams at Heartlands. You will be expected to provide a comprehensive secretarial service within our busy department. The role will entail working closely with our clinical teams to provide safe and effective management of patients; you will be...

  • Band 3 Medical Secretary-respiratory Medicine

    4 weeks ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: An opportunity has arisen for a band 3 Medical Secretary to support one of our Respiratory Medicine Teams at Heartlands. You will be expected to provide a comprehensive secretarial service within our busy department. The role will entail working closely with our clinical teams to provide safe and effective management of patients; you will be...

  • Band 3 Medical Secretary

    3 weeks ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: An opportunity has arisen for a Band 3 Medical Secretary to support the Respiratory Medicine Teams at Heartlands. You will be expected to provide a comprehensive secretarial service within this very busy department. This secretarial role will entail working closely with our Clinical teams to provide safe and effective management of patients;...

  • Band 3 Medical Secretary

    4 weeks ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job overview**: We are looking to recruit an enthusiastic and motivated Band 3 full-time Medical Secretary within the Respiratory Medicine Department at University Hospital Birmingham. We have two posts available at Good Hope Hospital and Birmingham Chest Clinic. You will be required to work to a high standard of accuracy and be able to demonstrate...

  • Band 3 Medical Secretary

    3 weeks ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job overview**: We are looking to recruit an enthusiastic and motivated Band 3 full-time Medical Secretary within the Respiratory Medicine Department at Good Hope Hospital part of University Hospitals Birmingham NHS Foundation Trust. You will be required to work to a high standard of accuracy and be able to demonstrate initiative in planning your own...

  • Medical Secretary- Respiratory

    2 weeks ago

    Birmingham, United Kingdom Sandwell and West Birmingham NHS Trust Full time

    Are you looking for a challenge? Respiratory at City hospital have a full time Medical Secretary vacancy. You will need experience in the role of a medical secretary with a friendly outlook on working life. We are a busy Respiratory Department but are very friendly and work is varied and interesting. We have consultants and secretaries on both SGH and City...

  • Medical Secretary- Respiratory

    3 weeks ago

    Birmingham, United Kingdom Sandwell and West Birmingham NHS Trust Full time

    Are you looking for a challenge? Respiratory at City hospital have a full time Medical Secretary vacancy. You will need experience in the role of a medical secretary with a friendly outlook on working life. We are a busy Respiratory Department but are very friendly and work is varied and interesting. We have consultants and secretaries on both SGH and City...

  • Medical Secretary- Respiratory

    2 weeks ago

    Birmingham, Birmingham, United Kingdom Sandwell and West Birmingham NHS Trust Full time

    Are you looking for a challenge?Respiratory at City hospital have a full time Medical Secretary vacancy. You will need experience in the role of a medical secretary with a friendly outlook on working life. We are a busy Respiratory Department but are very friendly and work is varied and interesting. We have consultants and secretaries on both SGH and City...

  • Medical Secretary- Respiratory

    2 weeks ago

    Birmingham, Birmingham, United Kingdom Sandwell and West Birmingham NHS Trust Full time

    Are you looking for a challenge?Respiratory at City hospital have a full time Medical Secretary vacancy. You will need experience in the role of a medical secretary with a friendly outlook on working life. We are a busy Respiratory Department but are very friendly and work is varied and interesting. We have consultants and secretaries on both SGH and City...

  • Band 3 Medical Secretary

    2 weeks ago

    Birmingham, Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    We are looking to recruit an enthusiastic and motivated band 3 medical secretary (37.5hrs per week) on a fixed term 12 months to join our friendly secretarial team within the Endocrine Department based at the Queen Elizabeth Hospital Birmingham.This is an exciting opportunity for an individual who relishes a challenge and is keen to use their own initiative....

  • Band 3 Medical Secretary

    2 weeks ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: **Main duties, tasks & skills required**: We are looking to recruit an enthusiastic and motivated Band 3 part-time Medical Secretary (30hrs per week) to join our friendly secretarial team within the Urology Department at University Hospital Birmingham. The post will be based on Birmingham Heartlands Hospital site. You will be required to...

  • Band 3 Medical Secretary Support

    2 weeks ago

    Birmingham, Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    Endocrinology Department at QEHB are looking to recruit 2 full time Band 3 Medical Secretary supports on a 12 month fixed term basis to join our busy team.

  • Band 3 Medical Secretary

    2 weeks ago

    Birmingham, Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    A fantastic opportunity has arisen for a Band 3 Medical Secretary to join the Imaging Department at the Queen Elizabeth Hospital. This is an exciting opportunity to gain experience of working in a fast-paced department that is continually growing, and to expand and develop your existing knowledge and skills.The post-holder will be expected to support the...

  • Band 3 Medical Secretary

    3 weeks ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: A new exciting post has arisen for a full-time Band 3 Medical Secretary within the Neonatal Secretarial Team at Heartlands Hospital. The post holder will play an important role in providing an effective and efficient administrative and secretarial service to our Neonatal Consultants and their medical team. By personally assisting with the...

  • Band 3 Medical Secretary

    3 weeks ago

    Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    We are looking to recruit an enthusiastic and motivated band 3 medical secretary (37.5hrs per week) on a fixed term 12 months to join our friendly secretarial team within the Endocrine Department based at the Queen Elizabeth Hospital Birmingham.This is an exciting opportunity for an individual who relishes a challenge and is keen to use their own initiative....

  • Band 3 Supporting Medical Secretary

    4 weeks ago

    Birmingham, United Kingdom Birmingham Community Healthcare NHS Foundation Trust Full time

    An opportunity has arisen for a Band 3 Medical Secretary (Supporting) to join our team within the Community Paediatric Administration Service in the Children and Families Division working with the Children in Care Team. Based at Heartlands Hospital CDC. This is a permanent Band 3 post offered on a full time basis, working 37.5 hours per week. This...

  • Band 3 Medical Secretary

    4 weeks ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: To provide secretarial support to Consultants and their teams with particular responsibility for audio typing clinic letters, discharge summaries, general copy typing correspondence, minutes and reports. To provide administrative support to the department/Clinical Team. The post holder will provide an empathic and sensitive point of contact...

  • Band 3 Supporting Medical Secretary

    2 weeks ago

    Birmingham, Birmingham, United Kingdom Birmingham Community Healthcare NHS Foundation Trust Full time

    An opportunity has arisen for a Band 3 Medical Secretary (Supporting) to join our team within the Community Paediatric Administration Service in the Children and Families Division working with the Children in Care Team.Based at Heartlands Hospital CDC. This is a permanent Band 3 post offered on a full time basis, working 37.5 hours per week.This interesting...

  • Band 3 Medical Secretary

    2 months ago

    Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    An exciting opportunity has arisen for a dedicated, experienced and enthusiastic administrator/secretary to join our busy, friendly team in the Renal Medicine & Renal Surgical Team. The post supports renal medical and surgical consultant teams, junior doctors, transplant coordinators and outpatients and will be an integral part of the admin support for...