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HR Administrator

3 months ago

Ipswich, United Kingdom Birketts Full time

Purpose of job

We are recruiting for a HR Administrator to come and join our friendly team on a full time, permanent basis at our centrally located Ipswich office, where you will provide comprehensive and effective administrative support to the HR team.

Accountabilities

The successful HR Administrator will support the HR team as required in the administration provision and query management of the following activities in relation to day to day running of the HR function, including:

New Starters

Draft employment contracts. New starter process ensuring that all required documentation has been received, updating electronic HR files, providing excellent candidate experience, organising a ‘buddy’ and sending a welcome email with logins and communicating induction. Employment vetting checks, including references, SRA checks and right to work, ensuring compliant to the level set by Birketts.

Cascade (HR System)

Prepare reports for holiday, cancel /amend holiday requests. Log sickness and ensure completion of employee certification process. Ad-hoc reports as necessary.

Leavers

Assist HR Officers with the leaver process to ensure that the information is processed in a timely manner. Respond to all employer reference requests.

Early Careers support

Prepare contractual paperwork for interns, apprentices and trainee solicitors. Assist the early careers team with the administrative elements of the trainee solicitor and apprenticeship programmes including recruitment, onboarding and processing team changes. Assist with logistics for careers fairs, interviews and trainee events.

 Recruitment

To support the Talent Acquisition Managers in managing the end to end hiring process for junior hires as and when required. This includes processing applications, screening candidates and arranging interviews to support the successful closing of open positions with high calibre hires. When required, assist with sourcing active and passive candidates through diverse talent pipelines including advertising, job boards, LinkedIn, CV databases, recruitment agencies and other resources.

General

Make-up and maintain electronic employee files and archive when appropriate. Provide administrative support on HR projects as required. Administration of the firms benefits for car park, eye care, gym membership and season ticket loans. Production of scheduled and ad hoc letters e.g. probation confirmation, ad hoc award letters. Assisting with process improvement. Skills Experience of providing a customer driven administration service. Able to demonstrate excellent customer facing skills and interact positively with multiple stakeholders at all levels within the firm. Ability to work at a fast pace but still have a high level of attention to detail and accuracy. Excellent written and verbal communication skills with the ability to multitask and work to tight deadlines. Strong planning and organisational skills with a ‘can-do’ approach to managing a varying workload. IT Literate. Equal opportunities

We are committed to recruiting individuals on merits of suitability for each role, on the basis of qualifications and experience. All applications are treated fairly and equally regardless of sexual orientation, race, disability, religious beliefs and any other protected characteristic, ensuring that there are equal opportunities at all stages of the recruitment process.

Benefits

One of the best things about joining Birketts is our rewards package. At Birketts we are appreciative of the people who work for us and our rewards package is reviewed regularly to reflect that. A competitive salary and benefits package is given but you can also expect a great team and supportive colleagues, a strong focus on diversity, inclusion and equal opportunities, a programme of wellbeing and mental health support and structured career development and study support.

25 days holiday (FTE) plus Bank Holidays rising with service Long Service holiday award – 1 extra week every 10 years continuous service Private Healthcare - BUPA (offered after probation is passed) Scottish Widows Pension Scheme (5% employer / 5% Employee) Staff Profit Share / Salary sacrifice (Pensions, Staff Profit Share) Life Assurance - 4 x salary / Permanent Health Insurance Paid ESG (Environmental, Social and Governance) day Enhanced Maternity/Paternity Leave Season Ticket Loan Gym Flex membership Electric car scheme Dress for your Day Policy Agile Working Policy