Business Support Administrator

4 weeks ago

Woking, United Kingdom Menzies Full time

Description

We are looking for an experienced Business Support Administrator to join our busy Woking team and office. 

This is a crucial role where the purpose is to provide administrative support to the Woking office on a day-to-day basis and to deliver a seamless and professional service to our clients. The Business Support Administrator will also assist with reception duties to cover holidays and non-working days as required. 

Why Join Menzies?

We are a UK based recognised employer of choice with office locations in London, Surrey, Hampshire, Hertfordshire, and South Wales (Cardiff). Join our family of employees. Be a  member  and not just a number We offer a dynamic and rewarding environment with exposure to a diverse range of clients and industry sectors. Our package and benefits are very competitive. Work life balance is part of our organisational culture , We believe in  developing our staff throughout their career.

Key Responsibilities

This is an  indicative list of tasks and responsibilities. The Business Support Administrator position is varied and organic, and likely to evolve through mutual agreement.

Office Administrative Support

Support for the overall office & various service lines / departments, to include: Producing engagement and disengagement letters Assisting with Anti-Money Laundering procedures Preparing client correspondence Drafting fee invoices Maintaining client database Running monthly and ad-hoc reports Assistance with the preparation of software disbursements Maintaining pipeline of new work (via Hubspot) Assisting with the onboarding of new clients Assisting with the preparation of prospect proposals Admin support for office marketing and business development Working with our various teams and assisting with organising events / workshops Providing cover for the Receptionist during lunch or annual leave - greeting clients and visitors to the office, answering phone calls, preparing refreshments, co-ordinating car park arrangements, opening post, franking, etc. Support for Partners, Directors, and Managers, including use of Templafy, DocuSign, Word, Excel, and PowerPoint Other ad hoc duties as required.

The Person

Friendly and engaging, client focused. Basic level of numeracy with excellent attention to detail Competent IT skills including Microsoft Office Strong time management and organisational skills Business support (administration) experience essential Experience in stakeholder management (building relationships) Willingness to learn and adapt to new tasks and systems. Ability to work well under pressure.

  Required competencies:

Developing Relationships:  Projects confidence and competence to all stakeholders & suppliers both in person, and on the telephone. Delivering Quality Results:  Produces accurate work in a timely manner. Personal Effectiveness:  Organises self effectively to meet deadlines and provides regular updates and reports. Proactive and solution oriented.

  Key benefits  we offer, but not limited to:

Competitive base salary  (we do yearly market research to ensure we offer a competitive salary to our employees and joining candidates) 33 days annual leave  entitlement a year inc. bank holidays (31.5 days for trainees) Annual buy and sell leave scheme. Private Medical Cover  available to all employees (trainees can opt in for a salary sacrifice) Private Pension Matching Scheme : if employee contributes 2.5-5%, we match it and add another 3% on top Employee Referral Bonus  up to £10, for a successful placement Reimbursement of one  professional subscription  each year Dress for your day  policy – you decide, not us Life Assurance  4x your salary Group Income Protection  – 75% of salary if long term sickness exceeds 6 months. Agile Working  is embedded in our culture: we understand that everyone works in different ways and need flexibility within their working day. Learning and Development  opportunities and  Study Support  throughout your Menzies career Career Coaching programme  for Managers and above Better Place to Work  Initiative: proactive benchmarking of the best DEI and wellbeing programmes to offer our employees and improve our employee experience. CSR Programme:  each office will be involved in various charity and sporting activities to help raise funds and give back to the local community. Employee Assistance Programme  - our EAP is available for all Menzies employees and their families. As well as being a support line for mental health counselling, it also offers practical financial, legal and life management advice 24 /7 and is completely confidential. Paid sick leave  – a generous scheme to help you when you are struggling with health issues. Free flu jab, eyesight test and physical health checks Cycle to work  scheme. Enhanced Parental + Family Leave : We are a place where you can combine both a career and a family so those going on  Maternity Leave  can expect % pay for 3 months and 50% pay for the next 6 weeks, those going on Paternity Leave can expect % pay for 2 weeks (both subject to eligibility). We also have  Adoption  and  Shared Parental Leave Volunteering  Scheme with a maximum of 2.5 days given by the Firm to match 2.5 days devoted to qualifying schemes by the employee in any 12-month period. Season Ticket Loan

To find out more about our benefits please read 

#BrighterThinking  is how we sum up the difference we make, as a firm, to our clients and in the way we hire and develop talent in Menzies. It’s finance and accounting expertise, combined with strategic commercial thinking and a promise to add real value across all areas of our client’s businesses.

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