Administration Team Leader

3 months ago

High Wycombe, United Kingdom Buckinghamshire Healthcare NHS Trust Full time

Job summary

The Urology department is looking for a highly enthusiastic individual admin team leader with NHS Medical Secretary Experience for a 12 months fixed term contract covering maternity leave.

The post is to provide a comprehensive, confidential secretarial and administrative service to one of our extremely busy UrologyConsultant Surgeons, to enable them to carry out their duties in an effective and efficient manner and ensure efficiency in patient care as well as looking after a number of secretarial and clerical staff members.

We are looking for an experienced Administrator/Medical Secretary who will Team Lead the secretarial and clerical team for Urology at Wycombe hospital, taking responsibility for the provision of secretarial support and its development, including responsibility for a specific clinical workload (requiring audio-typing).

This is an exciting and varied role, within our fast-paced Urology department, working within Trust and National RTT and Cancer waiting times. This will require outpatient clinic management, co-ordination of consultant leave, and escalating capacity issues as required.

Main duties of the job

To ensure the operation of an efficient and effective secretarial service that meets the needs of the department. Responsible for the planning of secretarial services to ensure service needs are met and ensuring the development of a cohesive service. To be responsible for the secretarial support across the service and to the Consultant Urologists, including responsibility for a specific clinical workload. Responsible for liaising with the Medway Corporate Applications team to escalate all clinic build issues; completing change forms, co-ordinating clinic change, overseeing patient reschedules and communicating change to all relevant staff in the service. Assist in the induction of new consultants and junior medical staff; co-ordination of initial induction, requesting all IT access, and providing training in DocGen and other systems as required. To participate in the recruitment and selection process for the admin team, liaising with the General manager and HR on the appointment of staff from vacancy notification to start date. To take responsibility for the induction, training and ongoing support of new team members. To monitor and maintain records of sickness and annual leave for staff within the admin team.

About us

Listen to why colleagues think we are a great place to work - BHT - A great place to work (

What does Buckinghamshire Healthcare NHS Trust offer you?

As part of our BHT family, you'll benefit from learning and development opportunities to support your career progression. We offer flexible and agile workingopportunities,alongside your NHS benefits ofgenerous annual leave entitlement, pension andaccess toNHS discount schemes. We provide a range of health and wellbeing services to promote a healthy, happy workforce.

Why work for us?

We're committed to promoting inclusion and making sure all colleagues feel they belong. We encourage new colleagues from a diverse range of backgrounds to apply. As an employer, we aim to create a workplace where differences are valued and colleagues treat one another with dignity and respect. Greater diversity withinourBHT familyimprovespositive outcomes for the people and communities we serve. A keen supporter of the Armed Forces Community who know the value of employing a service leaver/veteran and their families.

What do we stand for?

Our vision is to provide outstanding care, support healthy communities and be a great place to work. Our mission is to provide personal and compassionate care every time. Our care values are collaborate, aspire, respect and enable. Job description

Job responsibilities

For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert.

If you are an internal applicant there is the option for secondment, all applicants must have the endorsement/support of their line manager prior to application.

If you have a disability that makes submitting this online application difficult and would like assistance, please contact us on quoting the vacancy reference number.

Person Specification

EDUCATION, QUALIFICATIONS & TRAINING

Essential

General education to 'A' level or equivalent Evidence of continued personal development

Desirable

Degree or equivalent experience Knowledge of medical terminology is a distinct advantage

EXPERIENCE

Essential

Sound experience in NHS administration

Desirable

Proven experience at supervisory/management level

SKILLS, ABILITIES & KNOWLEDGE

Essential

Good knowledge of NHS performance targets Ability to prioritise and allocate workloads Excellent oral and written communications skills, including numeracy Good working knowledge of Microsoft packages and computer databases Accurate keyboard and audiotyping skills Ability to problem solve at local level Positive and flexible approach to work Good time management Good attention to detail Professional appearance and manner Good knowledge of medical terminology Good knowledge of HR working practices Ability to act independently and use initiative

Desirable

Good knowledge of legislation regarding data protection and confidentiality

SPECIAL CIRCUMSTANCES

Essential

Ability and willingness to travel between Trust sites.

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