Administration Officer

3 months ago


Sunderland, United Kingdom Cumbria, Northumberland, Tyne and wear (CNTW) NHS Foundation Trust Full time

Job summary

Would you like to be part of a team that works well together, always there to help each other?

Applications are invited from suitably qualified and experienced candidates for an Administrative Officer to work in MPS.

The ideal candidate should:

have experience of working with Microsoft packages and electronic record systems have proven experience of complex diary management. have advanced typing skills. have excellent customer care and communication skills. a good working knowledge of office procedures

This post is part time hours per week

Main duties of the job

The post holder will support various multi disciplinary team meetings, whereby there can be a number of meetings on a daily basis. They will be required to update the patient information system during the meeting and must be able to type in real time recording accurate information. The post holder will be responsible for co-ordinating admin actions following this meeting, including arranging further patient related meetings in very limited timescales.

The post holder must have experience of general office duties such as ordering, petty cash, filing and scanning, and carry out duties assigned to them to ensure a comprehensive, high quality administration service.

The post holder must be confident dealing with service users face to face as well as telephone contact with internal and external sources.

You should hold the required level of qualifications outlined in the Essential Criteria of the Personal Specification in the job description. If you do not meet this criteria, you may not be shortlisted.

About us

We aim to attract and retain a diverse, talented and committed workforce, who are caring and compassionate, and therefore able to meet the demands of the modern NHS now and in the future. In return we can offer a dynamic working environment in which to build a career.

Job description

Job responsibilities

have experience of working with Microsoft packages and electronic record systems have proven experience of complex diary management. have advanced typing skills. have excellent customer care and communication skills. a good working knowledge of office procedures

Please find attached job description for full details.

Advertising date : 29th August 2024

Closing date : 12th September 2024

We welcome your application.

Person Specification

Education and Qualification

Essential

Word-processing skills at Level 3 (OCR/RSA Level 3 or equivalent qualification and/or demonstrable relevant experience) eg; NVQ Level 3 Level 3 in Business Administration (or equivalent) Audio Typing qualification or demonstrable equivalent experience General level of education to O-Level/ GCSE or equivalent, including English and Maths

Desirable

NVQ Level 3 Level 3 in Customer Care (or equivalent)

Knowledge and Experience

Essential

Knowledge of NHS Policies and Procedures Working knowledge of Microsoft applications, including e-mail communication Ability to maintain and update Patient Information Systems RiO Good working knowledge of office procedures Previous secretarial/clerical experience Ability to uphold confidentiality at all times Able to prioritise and plan own workload

Desirable

Experience in processing CPA, Mental Health Act and Safeguarding documentation Experience using stock ordering systems and petty cash systems Experience of working with medical records filing systems

Skills and Competencies

Essential

Excellent communication and interpersonal skills, both verbal and written Note-taking (minutes) skills Good organisational and planning skills

Desirable

Shorthand skills

Role/Team specific requirements

Essential

Flexible attitude to cope with fluctuating workloads and the occasional requirement to cover other areas in cases of staff absence

Personal Characteristics

Essential

Discrete in handling confidential and sensitive information

Additional Requirements

Essential

Must be able to meet the mobility requirements of the post, in providing cover for other teams as and when agreed
  • Administration Officer

    5 months ago


    Sunderland, United Kingdom South Tyneside and Sunderland NHS Foundation Trust Full time

    Input patient demographic and clinical data into the audiology patient management system To arrange appointments for all patients attending audiology using Audiology patient management system and to act as a point of contact for Medical Records appointments. Undertake receptionist duties, log in patients attending for appointments and answer telephone...

  • Office Administrator

    1 month ago


    Sunderland, United Kingdom G O'Brien and Sons Full time

    Office Administrator – Join Our Established Team Today!We are looking for an Office Administrator offering a competitive salary of up to £25,0000 to join G. O’Brien & Sons Ltd, supporting us in maintaining our smooth day-to-day operations. This is an exciting opportunity for someone highly organised and efficient, as we expect a quick time to hire for...

  • Office Administrator

    5 months ago


    Sunderland, United Kingdom Uplift Associates Full time

    We're on the lookout for a highly organised and detail-oriented General Office Administrator to join our team. In this role, you'll play a crucial part in providing administrative support and ensuring smooth business operations. It requires excellent organisational skills, a sharp eye for detail, and the ability to handle multiple tasks...


  • Sunderland, Sunderland, United Kingdom Office Angles UK Full time

    Job Title: School AdministratorWe are seeking a skilled and organized individual to join our team as a School Administrator on a temporary basis.Key Responsibilities:Provide administrative support to the headteacher and the school officeEnsure the smooth running of the school officeHandle incoming calls and messagesSupport with general administration...

  • Office Administrator

    6 months ago


    Sunderland, United Kingdom Uplift Associates Full time

    We're on the lookout for a highly organised and detail-oriented Customer Engagement Administrator to join our team. In this role, you will be at the heart of Uplift’s operation, taking ownership of the client experience. Your role is vital to the day to day running of our services; you will be the face and voice of Uplift, providing end to end service for...


  • Sunderland, Sunderland, United Kingdom Cumbria, Northumberland, Tyne and wear (CNTW) NHS Foundation Trust Full time

    We are looking for an experienced Administrative Officer to join our team at Cumbria, Northumberland, Tyne and Wear (CNTW) NHS Foundation Trust. As an Administrative Officer, you will be responsible for supporting various multi-disciplinary team meetings, updating patient information systems, and coordinating administrative actions following these...


  • Sunderland, United Kingdom Glass2Go Full time

    Duties and responsibilities include - Provide admin support and assisting with office tasks - Customers calling into the office are served and assisted as appropriate and in a timely manner - Telephone calls are answered in a polite professional manner - Inputting customer orders onto sage and software - Basic numeracy skills are required **Benefits**: -...


  • Sunderland, Sunderland, United Kingdom NHS Full time

    Job DescriptionWe are looking for an experienced Administrative Officer to join our team at Cumbria, Northumberland, Tyne and Wear (CNTW) NHS Foundation Trust.This is a challenging role that requires excellent communication and interpersonal skills, both verbal and written, as well as good organisational and planning skills.The successful candidate will be...


  • Sunderland, Sunderland, United Kingdom Cumbria, Northumberland, Tyne and wear (CNTW) NHS Foundation Trust Full time

    Job SummaryWe are seeking an experienced Administrative Officer to join our team at Cumbria, Northumberland, Tyne and Wear (CNTW) NHS Foundation Trust. The ideal candidate will have a proven track record of working with Microsoft packages and electronic record systems, as well as advanced typing skills and excellent customer care and communication...

  • Administrator

    2 months ago


    Sunderland, United Kingdom HAYS Full time

    Office Administrator, temporary, full-time, Sunderland Your new companyA well-established organisation based in Sunderland is looking for a motivated and experienced Office Administrator for an exciting opportunity working as part of a busy, friendly administration team on a full-time, temporary basis. This role is available for an immediate start.The...

  • Administrator

    5 months ago


    Sunderland, United Kingdom Safe Strip UK Limited Full time

    We are looking for an Administrator (preferably with experience within the Construction Industry) to join our friendly team based in the Sunderland Office. Key Responsibilities: - Manage and organise office operations and procedures. - Prepare and maintain project documentation, reports, and records. - Coordinate schedules, meetings, and appointments for...

  • Administrator

    5 months ago


    Sunderland, United Kingdom Jackson Hogg Full time

    Jackson Hogg is looking to recruit a Temporary Business Support Administrator for a fantastic client based in Sunderland. Contract length - 6 months Hours - 9:00 - 5:00 (Hybrid working) **Job Purpose** To provide administration support across the Business Support Team, covering all administrative functions to meet business demand. The Business Support...

  • Administrator

    6 months ago


    Sunderland, United Kingdom Memory Lane Care Homes Full time

    '''Duties''' - Perform a variety of administrative tasks to support the smooth operation of the office - Answer and direct phone calls in a professional and courteous manner - Greet visitors and provide them with necessary information or assistance - Maintain office supplies and ensure they are well-stocked - Handle incoming and outgoing mail, including...

  • Administrator

    6 months ago


    Sunderland, United Kingdom PeoplePlus Full time

    The Role Would you like to play a key Administrator role in a brand-new delivery team, providing support to your local community and enabling those in long-term unemployed back into work? Whether you’re an experienced Administrator or have transferable and demonstrable organisational and...

  • Administrator

    1 month ago


    Sunderland, United Kingdom CV-Library Full time

    We are seeking a reliable and efficient part-time administrator to join our team on a contract basis. If you are highly organised, detail-oriented, and enjoy providing administrative support, we would love to hear from you! Key Responsibilities: Provide administrative support to the housing team. Handle phone calls, emails, and correspondence. Maintain and...

  • Administrator

    1 month ago


    Sunderland, United Kingdom CV-Library Full time

    Administrator * Permanent staff position * Sunderland * Salary: £23,500 - £26,500 per annum depending on experience * Monday to Friday, office based Are you an organised administrator with a head for organisation and an eye for detail? We're looking for a skilled Administrator to join the HR team of a major manufacturing...

  • Administrator

    2 weeks ago


    Sunderland, United Kingdom CV-Library Full time

    Administrator * Boldon, Tyne and Wear * Salary: £12.00 per hour * Monday to Friday, 8.45am to 5pm * Office based * Initial 6 month fixed term contract; potential for longer term. Are you an organised administrator with a head for organisation and an eye for detail? We're looking for a skilled Administrator to join the HR team of a...

  • Administrator

    3 weeks ago


    Sunderland, United Kingdom Randstad Construction and Property Full time

    We are seeking a reliable and efficient part-time administrator to join our team on a contract basis. If you are highly organised, detail-oriented, and enjoy providing administrative support, we would love to hear from you!Key Responsibilities:Provide administrative support to the housing team.Handle phone calls, emails, and correspondence.Maintain and...


  • Sunderland, Sunderland, United Kingdom beBee Professionals Full time £25,000 - £35,000

    Administrative Support RoleWe are seeking a highly organized and efficient Administrator to provide administrative support for our team in Sunderland, United Kingdom. This role is essential for ensuring smooth day-to-day operations and effective communication within the company.Key Responsibilities:Manage incoming calls, emails, and correspondence to ensure...

  • Office Coordinator

    2 months ago


    Sunderland, Sunderland, United Kingdom beBee Professionals Full time £25,000 - £35,000

    Administrative Role at beBee ProfessionalsWe are seeking a highly organized and efficient Administrator to provide administrative support for our team in Sunderland, United Kingdom. This role is essential for ensuring smooth day-to-day operations and effective communication within the company.Key Responsibilities:Manage incoming calls, emails, and...