Events Administrator
1 month ago
This role is on a 12 month fixed term basis to cover maternity leave.
Purpose of the Role
Coordinate and deliver the events on behalf of the Associations for which the Society acts as Managing Agent. Working with Association Committees, Management Boards and other organisations to provide the best possible events. The primary focus of this role is coordination of Conferences, Road Trips, Training Days and other similar activities for the Associations. However, the team promote our values of Professional, Respectful, Open-minded, United and Dedicated, therefore it is essential to support the work of the Association's and Society's Charitable activities in spirit and, where necessary, hands-on.
What We Can Offer You
26 days holidays (plus Bank Holidays)
20% discount in our onsite award-winning Farm shop Fodder
50% discount at Harrogate Sports and Fitness centre
Monthly perks and 2 x staff social events
Pension 12% employer contribution
Access to an Employee Assistance Programme and a GP helpline
Subsidised private healthcare scheme
Non-Contributory life assurance of 4x annual salary
Free Parking
Work life balance
Time off during Christmas period
Responsibilities of the Role
Working with our Event Manager:
Develop creative and innovative event concepts that align with the Association's vision.
Propose themes and overall event design to meet expectations.
Identify and secure suitable event venues based on Association needs.
Coordinate transportation, catering, audiovisual requirements, and other logistical aspects.
Negotiate contracts with vendors to ensure cost-effective and high-quality services.
Develop detailed event budgets based on Association requirements.
Monitor expenses, track budget allocations, and provide regular updates.
Make adjustments as needed to stay within budget constraints.
Initiate outreach and engage in targeted communication to introduce sponsorship opportunities and gauge interest.
Build and maintain strong relationships with sponsors throughout the entire sponsorship lifecycle.
Provide excellent customer service, serving as a main point of contact for sponsors and addressing any inquiries or concerns promptly.
Oversee the setup, execution, and breakdown of events on the day of the occasion.
Address any issues or emergencies that may arise during the event.
Conduct post-event evaluations to assess the success of the event.
Gather feedback from committees, attendees, and trade suppliers to identify areas for improvement
This role involves nationwide travel, providing an opportunity to explore diverse locations and engage with a variety of stakeholders.
What you will bring to the table
Excellent verbal and written communication skills.
Experienced in the use of the Microsoft Office Software Suite.
Experienced in the use of common Social Media platforms.
Polite and approachable.
Focus, thoroughness, and keen attention to detail.
a 'can do/will do' attitude.
Excellent planning & organisational skills.
The strictest levels of confidentiality.
About us
The Yorkshire Agricultural Society (YAS) is best known for organising the Great Yorkshire Show in July, but perhaps is lesser known for the work we do throughout the rest of the year. A registered charity, founded in 1837, YAS was established to promote agriculture in Yorkshire and our first objective was to run a major agricultural event.
Our objectives are:-
To support and promote agriculture, rural and allied industries throughout the North of England including championing the role of farmers as providers of high-quality produce and encouraging consumers to choose healthy and local produce.
To advance and encourage agricultural research and greater understanding and empathy with farming and the countryside amongst the general public and particularly children.
To advance and encourage the protection and sustainability of the environment.
To hold in pursuance of its main objectives an annual agricultural show.
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